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Tenders

Provision of Uniforms at Avanti West Coast

Open
Deadline
159 days left
September 02, 2026
Contract Details
Category
Restricted Procedure
Reference
009278-2026
Value
£6,567,066
Location
United Kingdom
Published
March 19, 2026
CPV Code
Project Timeline

Tender Published

February 03, 2026

Deadline for Questions

August 26, 2026

Submission Deadline

September 02, 2026

Contract Start Date

September 02, 2026

Budget
£6,567,066
Duration
36 months
Location
United Kingdom
Type
Restricted Procedure
63
Quality Score/100
Good

Original Tender Description

REQUIREMENTS SUMMARY The Supplier will perform the following Goods and Services to meet the requirements. The manufacture, [design if applicable] and supply of the Customers employee's uniform ('Garments'). The supplier will be provided with a list of garments specifications by the Customer but may be required to provide design support throughout the lifetime of the contract. End-to-end management of the phased mobilisation of all Customer contracts to a defined timeline, implementation includes facilitating the transfer of stock from incumbent premises and reprocessing, booking and distribution through the incumbent suppliers systems. Dedicated Contract Management in line with PA Regs 2023. All distribution and delivery of Garments to the Customer's designated delivery locations. Robust stock holding and forecast process to ensure Garments are available and can be delivered to the Customer in line with demand, The provision of a customer facing online system for employee ordering, allocation controls, return and exchange of Garments. Supporting the Customer to adopt sustainable business practices and take advantage of advances in sustainability. Transfer of all remaining stock from the incumbent supplier, ongoing storage, insurance and distribution. NOTE: Recycling of uniforms, safety footwear and branded backpacks will be a costed option i.e. if the proposal is accepted and is within the approved budgets, we will include this within the requirements. If the proposal is not accepted, then recycling of uniforms, safety footwear and branded backpacks will be out of scope.

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Requirements & Qualifications

24 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (2)
Technical (17)
Financial (2)
SUBMISSION REQUIREMENTS2
--Submit the bid by the deadline of 2026-09-03T00:00:00+01:00.
--Provide a proposal that includes a costed option for recycling uniforms, safety footwear, and branded backpacks, if offering this service.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to any mandatory exclusion grounds as defined by the Public Contracts Regulations 2023.
ELIGIBILITY REQUIREMENTS2
--Bidders must be legally constituted and capable of entering into a contract.
--Bidders must meet any selection criteria for a Restricted Procedure to be invited to tender.
TECHNICAL CAPABILITY REQUIREMENTS17
--Ability to manufacture and supply employee uniforms ('Garments').
--Ability to provide design support for uniforms throughout the contract lifetime (if applicable/required).
--Ability to work with customer-provided garment specifications.
FINANCIAL REQUIREMENTS2
--Bidders must demonstrate sufficient financial capacity and stability to deliver a contract valued at approximately 6.5 million EUR over 36 months.
--Bidders must provide a costed proposal for the optional recycling service, if they choose to offer it.

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Documents

5 documents available with AI summaries

Lot L-1HTM
L-1.html

This document displays a generic portal interface featuring a calendar, user preferences, and time zone selection, unrelated to specific tender requirements or submission forms.

OCDS RecordDOC
009278-2026_ocds_record.json

This tender is for the manufacture, supply, and full lifecycle management of employee uniforms for FIRST TRENITALIA WEST COAST RAIL LIMITED, including design support, distribution, stock management, an online ordering system, and sustainability initiatives.

OCDS Release PackageDOC
009278-2026_ocds_release.json

This tender seeks a supplier for the manufacture, design, supply, and end-to-end management of employee uniforms, including distribution, stock management, an online ordering system, and support for sustainable practices, with recycling as a potential costed option.

Official PDF VersionPDF
009278-2026_official.pdf

This tender seeks a supplier for the manufacture, supply, and end-to-end management of employee uniforms for Avanti West Coast, including design support, stock management, distribution, an online ordering system, and sustainability initiatives, with an optional recycling service.

Tender NoticeHTM
009278-2026.html

This tender seeks a supplier for the end-to-end provision of employee uniforms, including manufacturing, design, supply, distribution, stock management, an online ordering system, and sustainability support for Avanti West Coast.

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63
Good

Tender Quality Score

This tender provides a clear description of requirements and a substantial budget for uniform provision, but suffers from critical omissions regarding evaluation criteria and the apparent lack of full, detailed tender documents, impacting clarity, completeness, and fairness.

Score Breakdown

Legal Compliance75/100

The tender references Public Contracts Regulations 2023 and mandatory exclusion grounds, indicating an intent for legal compliance. The submission period is ample. However, the 'Liable Person' is missing, and specific procedure codes for 'Restricted' and 'Competitive flexible procedure' are not provided, along with a missing reveal date.

Missing Liable Person
Missing specific procedure codes for tender type and procedure
Clarity60/100

The description and AI-extracted requirements are clear and comprehensive regarding the scope of work and technical capabilities. However, the critical absence of specified evaluation criteria significantly reduces clarity for bidders on how their proposals will be judged.

No evaluation criteria specified
Performance conditions are implied but not explicitly detailed
Completeness55/100

Basic information, financial details, and timeline are complete. Requirements are well-defined. However, the lack of specified evaluation criteria is a significant omission. Furthermore, the provided document summaries do not indicate the availability of full, detailed tender documents (e.g., ITT, specifications, contract terms), which are crucial for a complete bid.

No evaluation criteria specified
Full detailed tender documents (ITT, specifications, contract terms) not explicitly provided or summarized
Fairness50/100

The disclosed value and the long period until the submission deadline contribute positively to fairness. However, the absence of evaluation criteria is a major transparency issue. The lack of e-submission can create barriers, and the requirement to potentially use 'incumbent suppliers systems' could subtly favor certain bidders.

No evaluation criteria specified, impacting transparency and objectivity
No e-submission option
Practicality65/100

The contract start date, duration, and estimated value are clearly specified, which is practical for planning. However, the absence of e-submission is a significant practical hurdle in modern procurement. A direct URL for full tender documents is not explicitly provided in the summary.

No e-submission supported
Document URL for full tender documents not explicitly provided
Data Consistency80/100

Most key data fields are populated, and there are no disputes or suspensions. Dates are generally logical, though the contract start date being identical to the submission deadline is slightly unusual but not a critical inconsistency. Minor inconsistencies include missing 'Liable Person' and procedure codes.

Missing Liable Person
Missing specific procedure codes for tender type and procedure
Sustainability70/100

The tender explicitly includes a strong focus on sustainability, mentioning support for sustainable business practices and offering uniform recycling as a costed option. This demonstrates a clear commitment to environmental aspects. However, explicit social criteria or a broader innovation focus are not detailed.

No explicit social criteria mentioned
Limited explicit innovation focus beyond sustainability advances

Strengths

Clear and detailed description of goods and services required
Significant estimated value and reasonable contract duration
Explicit focus on sustainability, including an optional recycling service
References national procurement regulations (PA Regs 2023)
Ample time for bid preparation from today's date to submission deadline

Concerns

Absence of specified evaluation criteria
Apparent lack of full, detailed tender documents (ITT, specifications, contract terms)
No electronic submission option
Missing 'Liable Person' and specific procedure codes
Potential for subtle tailoring due to reliance on 'incumbent suppliers systems'

Recommendations

1. Publish comprehensive evaluation criteria to ensure transparency and fairness for all bidders.
2. Provide full access to all detailed tender documents (ITT, specifications, contract terms) via a clear, accessible URL.
3. Implement an e-submission platform to enhance accessibility, efficiency, and equal access for bidders.

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