Tenders

Stamford Green Primary & Nursery School ~ Cleaning Tender

Open
Deadline
69 days left
June 05, 2026
Contract Details
Category
Open Procedure
Reference
017770-2026
Value
£213,315
Location
Surrey, East and West Sussex, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

February 27, 2026

Deadline for Questions

May 29, 2026

Submission Deadline

June 05, 2026

Contract Start Date

August 31, 2026

View Original
Budget
£213,315
Duration
36 months
Location
Surrey, East and West Sussex
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Stamford Green is a three-form entry Primary School and Nursery in Epsom, Surrey. We are a thriving local authority maintained school with a large wraparound care provision (from 7.30am – 6.30pm) and a regular programme of community lettings throughout the year. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 685 pupils on roll and 85 teaching and support staff. The contract being tendered is for three years in duration from 1 September 2026 to 31 August 2029 and will operate as a Fixed Price Contract, with the successful Contractor offering the school a guaranteed return / cost per annum for the provision of cleaning services. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. We also have an externally run holiday club which is typically open for 4 days at each half term, 8 days during the Easter Holidays and 12 -16 days during the Summer Holidays. The contract offered covers the scope for the provision of all cleaning services within the School, which currently includes •3 cleaners working a total of 13.5 hours per day Monday – Friday between the hours of 4.30pm and 8.30pm. •One daytime cleaner for 2 hours per day, from 10.00am – 12.00pm Monday - Friday •Routine cleaning – 195 days per year (term time plus INSET days) •Holiday / periodic cleaning – 20 days per year •All Classrooms have hard floors. Please see PSQ Document for more information. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./JT2H47TW4Y To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/JT2H47TW4Y

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Requirements & Qualifications

17 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (3)
Technical (7)
Financial (3)
SUBMISSION REQUIREMENTS3
--Bids must be submitted via the Delta eSourcing portal.
--The deadline for submission is 2026-06-05T00:00:00.
--Further information can be found on the Delta eSourcing portal.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS3
--Must be a Contractor capable of providing school cleaning services.
--Must be able to operate within the existing facilities.
--Must be able to offer a guaranteed return/cost per annum.
TECHNICAL CAPABILITY REQUIREMENTS7
--Must be able to provide cleaning services for 685 pupils and 85 teaching and support staff.
--Must be able to cover routine cleaning for 195 days per year (term time plus INSET days).
--Must be able to cover holiday/periodic cleaning for 20 days per year.
FINANCIAL REQUIREMENTS3
--The contract will operate as a Fixed Price Contract.
--The successful Contractor will offer a guaranteed return/cost per annum.
--The total value of the tender is 213315.0 EUR.

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Documents

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75
Good

Tender Quality Score

This tender for school cleaning services is generally well-structured with clear requirements and a defined scope. However, it lacks explicit evaluation criteria and details on sustainability, impacting its overall quality.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement practices with a clear CPV code and a competitive flexible procedure. Deadlines are provided, and the contract duration is specified. The absence of explicit mention of disputes or regulatory compliance issues in the provided text suggests a reasonable level of legal compliance.

Clarity80/100

The description of the school and the cleaning services required is clear and detailed, including pupil/staff numbers, operating hours, and specific cleaning tasks. The requirements for initiative and innovation are also stated. However, the lack of specified evaluation criteria leaves some ambiguity on how bids will be assessed.

•Missing evaluation criteria
Completeness70/100

Most basic information is present, including the organization, estimated value, contract duration, and start date. The CPV code is provided. However, the tender documents are not accessible for review, and the 'PSQ Document' is referenced without being directly available in the provided text, hindering a full assessment of completeness.

•No document content available
Fairness85/100

The tender is open and uses a competitive flexible procedure, with the estimated value disclosed. The requirements are objective and related to the service provision. The use of an e-sourcing portal for submission promotes fairness. There are no apparent requirements tailored to specific companies.

Practicality65/100

The tender specifies e-submission via the Delta eSourcing portal, which is a positive aspect. The contract start date and duration are clear. However, the 'Missing reveal date' flag suggests potential issues with the timeline visibility, and financing information is not explicitly detailed.

•Missing reveal date
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. The contract duration and start date are logically consistent. There are no indications of suspension or disputes in the provided data.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation as mandatory requirements, although 'initiative and innovation' are welcomed in the description. It is also not indicated as EU funded.

•Not green procurement
•No social criteria

Strengths

Clear description of services and school context
Defined CPV code and contract duration
Use of e-sourcing portal for submission
Objective and relevant technical requirements

Concerns

Missing evaluation criteria
Lack of accessible tender document content
No explicit sustainability or social criteria
Potential ambiguity regarding reveal date

Recommendations

1. Specify clear evaluation criteria to guide bidders.
2. Ensure all tender documents are readily accessible through the portal.
3. Incorporate specific sustainability and social value objectives.

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