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Contract For Design and management/hosting of the University Internet presence

Open
Deadline
20 days left
April 17, 2026
Contract Details
Category
Open Procedure
Reference
024661-2026
Value
£600,000
Location
Hampshire and Isle of Wight, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 18, 2026

Deadline for Questions

April 10, 2026

Submission Deadline

April 17, 2026

Contract Start Date

May 31, 2026

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Budget
£600,000
Duration
72 months
Location
Hampshire and Isle of Wight
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The University of Winchester is inviting tenders for the design, management, and hosting of its internet presence. Interested parties must confirm participation via the portal within 48 working hours of the invitation. Queries must be submitted via the website by April 3, 2026. Suppliers must demonstrate experience in designing Higher Education websites, preferably for UK institutions, and in hosting large-scale commercial/corporate websites. This is a "no commitment to purchase" tender, and financially unviable bids may be excluded. Responses for functional, technical, and future technical requirements must be in Excel format.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS6
--All queries must be made via correspondence on the website and addressed to the main contact.
--Deadlines for clarification: 03/04/2026.
--Responses for Website Core Functional Requirements, Website Core Technical Requirements, and Website Future Technical Requirements must be returned in Excel format.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds mentioned, but implied exclusion for non-compliance with instructions.
ELIGIBILITY REQUIREMENTS3
--Suppliers must confirm participation via the portal within 48 working hours of tender invitation publication.
--Suppliers must have and evidence experience of delivering the design of a Higher Education website, preferably for a UK institution.
--Suppliers must have experience of hosting large-scale commercial/corporate websites themselves or within a "consortia" they are fronting.
TECHNICAL CAPABILITY REQUIREMENTS3
--Experience in design of a Higher Education website.
--Experience in hosting large-scale commercial/corporate websites (directly or via consortia).
--Ability to provide responses for Website Core Functional Requirements, Website Core Technical Requirements, and Website Future Technical Requirements.
FINANCIAL REQUIREMENTS1
--The University is currently finalising the budget and reserves the right to exclude suppliers if their bids are financially unviable.

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Documents

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75
Good

Tender Quality Score

This tender offers a good foundation with clear objectives and specific experience requirements. However, it lacks detailed evaluation criteria and explicit information on e-submission, impacting its overall score.

Score Breakdown

Legal Compliance75/100

The tender follows a standard open procedure and specifies a CPV code. Deadlines for queries are provided. The lack of explicit mention of regulatory compliance and potential disputes is noted, but not flagged as a major issue given the active status and no dispute statistics. The deadline for submission seems reasonable for the scope.

Clarity80/100

The title and description are clear. Requirements for experience are well-defined. However, crucial evaluation criteria are missing, leaving potential bidders uncertain about how their submissions will be assessed, which impacts the clarity of the selection process.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including estimated value, duration, and start date. However, the tender documents themselves are not summarized or available for direct review, which is a significant gap for potential bidders wanting to understand the full scope. The AI-extracted requirements highlight missing information such as mandatory exclusion grounds.

No document content available
Fairness85/100

The requirements for experience in Higher Education websites (preferably UK) are specific but not necessarily exclusionary to the point of unfairness if interpreted as a demonstration of relevant capability. The requirement for evidence of hosting experience is also reasonable for the service. The primary concern is the lack of explicit evaluation criteria which could lead to subjective assessment.

Experience requirements could be perceived as slightly tailored
Practicality65/100

The tender mandates confirmation via a portal and queries via correspondence on the website, which indicates an e-procurement system. However, a direct link for e-submission is not explicitly stated, and the URL provided is for the main portal. The requirement for Excel format for specific documents is clear, but the general practicality is reduced by the lack of a direct submission link and confirmation of e-submission functionality.

No direct e-submission link provided
Confirmation of e-submission functionality missing
Data Consistency90/100

Key fields like title, organization, estimated value, duration, and deadlines are populated. Dates are logical and there are no reported disputes or suspensions. The contract start date is plausible post-submission deadline. The data is consistent.

Sustainability50/100

There is no mention of green procurement, social aspects, or innovation within the tender information. This indicates a lack of focus on sustainability considerations.

No green procurement criteria
No social criteria mentioned

Strengths

Clear title and objectives
Specific experience requirements to ensure relevant bidders
Active status with no disputes
Defined CPV code

Concerns

Missing detailed evaluation criteria
No access to full tender documentation content
Ambiguity regarding direct e-submission process

Recommendations

1. Provide detailed evaluation criteria for transparency.
2. Make full tender documentation readily accessible via the portal.
3. Clarify the direct e-submission process and provide a direct link if available.

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