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Tenders

DN810419 Refurbishment for Consulting Rooms

Open
Deadline
13 days left
April 10, 2026
Contract Details
Category
Open Procedure
Reference
025617-2026
Value
£96,000
Location
Gloucestershire, Wiltshire and Bristol/Bath area, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 20, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Contract Start Date

June 07, 2026

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Budget
£96,000
Duration
3 months
Location
Gloucestershire, Wiltshire and Bristol/Bath area
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Refurbishment for Consulting Rooms Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the Refurbishment for Consulting Rooms at The Meadows. The project is at The Meadows in Penhill for the refurbishment of an existing office space into consultation rooms for midwives. The initial contract term will be for 10 weeks as stated in the RFQ documents. Estimated contract spend is between £75,000 and £80,000 across the approximate 10-week contract term. Full details relating to the Works are provided in the RFQ documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com RFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 2nd April 2026, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. RFQ Responses are required to be submitted no later than 10th April 2026, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender and Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN810419. No Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.

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Requirements & Qualifications

12 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS4
--RFQ clarifications to be submitted in writing via Messaging in ProContract tender portal by 2nd April 2026, 1200 hrs UK Local time.
--RFQ Responses are required to be submitted no later than 10th April 2026, 1200 hrs UK Local time via ProContract tender portal (https://www.supplyingthesouthwest.org.uk/).
--All relevant documents required to respond are available on Supplying the South West Portal (Project Id: DN810419).
MANDATORY EXCLUSION GROUNDS1
--[No specific exclusion grounds mentioned, but implied that failure to meet other requirements may lead to exclusion]
ELIGIBILITY REQUIREMENTS3
--Suppliers must register as a Supplier with ProContract (www.supplyingthesouthwest.org.uk).
--Suppliers must register an interest in the tender.
--Suppliers must be suitably qualified and experienced service providers.
TECHNICAL CAPABILITY REQUIREMENTS3
--Experience in refurbishment work (CPV 45453100).
--Experience in refurbishing office space into consultation rooms.
--Ability to complete the works within the specified contract term of 10 weeks.
FINANCIAL REQUIREMENTS1
--Estimated contract spend is between £75,000 and £80,000.

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Documents

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75
Good

Tender Quality Score

This tender for refurbishment work is generally well-structured, with clear requirements and a defined process. However, it lacks explicit evaluation criteria and details on sustainability, impacting its overall quality.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements by specifying a CPV code, organization, and procedure type. Deadlines are provided, though the submission deadline's proximity to the contract start date could be a concern for some. The absence of explicit dispute information is positive. The procedure is 'Below threshold - open competition', which is a standard classification.

Clarity80/100

The description of the refurbishment work is clear, specifying the location and purpose. Key requirements such as supplier registration and the use of the ProContract portal are well-documented. However, the absence of specified evaluation criteria leaves a gap in understanding how bids will be assessed.

No evaluation criteria specified
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. The description provides context for the project. However, the tender documents themselves are not accessible directly within the provided information, and the 'AI-EXTRACTED REQUIREMENTS' section implies that full details are within these documents, creating a dependency on external access.

No document content available
Fairness85/100

The tender is an open competition, which promotes fairness. The use of a public e-procurement portal (ProContract) is a positive aspect. The estimated value is disclosed. There are no immediately apparent requirements tailored to specific companies, suggesting a reasonable level of fairness. The process requires registration on a specific platform, which is standard but can be a minor barrier.

Practicality65/100

The tender mandates e-submission via the ProContract portal, which is practical. A URL for the portal is provided. The contract start date and duration are specified. However, the lack of explicit financing information beyond the estimated value and the absence of a 'reveal date' for the tender results could be seen as minor practical drawbacks.

Missing reveal date
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. The contract start date and duration are logical. There are no reported disputes or suspensions. The CPV code and NUTS code are provided, contributing to data consistency.

Sustainability50/100

There is no mention of green procurement, social aspects, innovation, or EU funding. This indicates a lack of focus on sustainability criteria within the tender.

Not green procurement
No social criteria

Strengths

Clear project description and purpose
Mandatory e-submission via a dedicated portal
Disclosure of estimated value and contract duration
Open competition procedure

Concerns

Missing explicit evaluation criteria
Lack of detail on sustainability aspects
Tender documents not directly accessible in the provided information

Recommendations

1. Specify clear evaluation criteria to enhance transparency.
2. Incorporate sustainability considerations (e.g., environmental, social) into the tender requirements.

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