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Tenders

YPO - 001117 Fleet Management DPS

Open
Deadline
1056 days left
February 23, 2029
Contract Details
Category
Restricted Procedure
Reference
015720-2026
Value
£500,000,000
Location
United Kingdom
Published
March 28, 2026
Organization
YPO
CPV Code
Project Timeline

Tender Published

February 20, 2026

Deadline for Questions

February 16, 2029

Submission Deadline

February 23, 2029

Contract Start Date

November 01, 2022

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Budget
£500,000,000
Duration
76 months
Location
United Kingdom
Type
Restricted Procedure
27
Quality Score/100
Needs Improvement

Original Tender Description

YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Fleet Management. The DPS is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies.

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Requirements & Qualifications

6 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS1
--Submit the application for appointment onto the Dynamic Purchasing System (DPS) by the deadline: 2029-02-23T11:55:00+00:00.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided information.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements are detailed in the provided information.
TECHNICAL CAPABILITY REQUIREMENTS2
--Ability to provide comprehensive Fleet Management services.
--Capability to meet the diverse needs of all public sector organisations, including YPO’s internal requirements and those of its wholly owned associated or subsidiary companies.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are detailed in the provided information.

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Documents

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27
Needs Improvement

Tender Quality Score

This tender for a Dynamic Purchasing System (DPS) for Fleet Management by YPO exhibits critical deficiencies in transparency and completeness, primarily due to the absence of accessible tender documents and detailed requirements. While basic information is provided, the lack of crucial legal, financial, and evaluation criteria significantly hinders fair and informed participation.

Score Breakdown

Legal Compliance30/100

The AI summary explicitly states the absence of specific mandatory exclusion grounds, eligibility requirements, and financial requirements, which are fundamental for legal compliance. The procedure type description also has minor ambiguity. The past contract start date is unusual but might be acceptable for an ongoing DPS.

Missing mandatory exclusion grounds
Missing eligibility requirements
Clarity25/100

The tender lacks specified evaluation criteria and provides only extremely generic technical requirements. The explicit absence of specific exclusion, eligibility, and financial requirements makes the tender highly unclear for potential bidders.

No evaluation criteria specified
Extremely generic technical requirements
Completeness20/100

The most critical issue is the complete absence of content for the 6 listed tender documents, rendering the tender fundamentally incomplete. Key requirements and criteria are also missing from the provided summary.

No content available for listed tender documents
Missing evaluation criteria
Fairness25/100

The lack of accessible tender documents and missing evaluation criteria severely compromise the fairness and transparency of the procurement process. Without clear criteria, the assessment of bids could be subjective. The contradiction regarding e-submission also adds uncertainty.

No access to tender document content
Missing evaluation criteria
Practicality40/100

The absence of accessible tender documents and a document URL makes it impractical for bidders to proceed. The contradiction regarding e-submission and the past contract start date, while potentially explainable for a DPS, create practical confusion.

No document content or URL provided
Contradiction on e-submission (E-Procurement vs No e-submission)
Data Consistency30/100

Significant inconsistencies exist, notably the contract start date being in the past (2022-11-01) relative to today's date (2026-02-20) and the submission deadline (2029-02-23). There's also a contradiction between 'Restricted procedure' and 'Dynamic Purchasing System', and 'E-Procurement' vs 'No e-submission'.

Contract start date in the past
Inconsistency in procedure type (Restricted vs DPS)
Sustainability20/100

The tender makes no mention of green procurement, social aspects, or innovation focus, indicating a complete lack of sustainability considerations.

No green procurement aspects
No social aspects

Strengths

Clear identification of the procuring organization (YPO)
High estimated value indicates a significant opportunity
Use of a Dynamic Purchasing System (DPS) allows for ongoing admission
CPV code is appropriate for the service
Explicitly states 'Divided into Parts' which can encourage SME participation

Concerns

No access to tender documents, making detailed assessment impossible
Missing fundamental requirements (exclusion grounds, eligibility, financial, evaluation criteria)
Inconsistent dates, particularly the contract start date being in the past
Ambiguity in procedure type and e-submission options
Complete lack of sustainability criteria

Recommendations

1. Publish all full tender documents to ensure complete transparency and bidder access.
2. Clearly define all mandatory exclusion grounds, eligibility, financial, technical requirements, and transparent evaluation criteria.
3. Clarify the tender's status, especially the past contract start date in the context of an ongoing DPS, and resolve inconsistencies regarding e-submission.

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