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Tenders

PRE00362_Annual General Meeting

Open
Deadline
42 days left
May 08, 2026
Contract Details
Category
Open Procedure
Reference
022993-2026
Value
£108,000
Location
United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 13, 2026

Deadline for Questions

May 01, 2026

Submission Deadline

May 08, 2026

Contract Start Date

June 30, 2026

Budget
£108,000
Duration
36 months
Location
United Kingdom
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Pool Re requires a secure, reliable and fully supported end-to-end service to deliver Annual General Meetings (AGMs), General Meetings (GMs). The service must enable authenticated participation, moderated interaction (Q&A), compliant voting, broadcast/streaming, and timely provision of validated meeting outputs, supported by robust security, resilience and data protection controls. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./GMQH327YN3. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/GMQH327YN3

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Requirements & Qualifications

12 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (7)
Financial (2)
SUBMISSION REQUIREMENTS1
--Respond via Delta eSourcing portal: https://www.delta-esourcing.com/respond/GMQH327YN3
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements listed in the provided text]
ELIGIBILITY REQUIREMENTS1
--[No specific requirements listed in the provided text]
TECHNICAL CAPABILITY REQUIREMENTS7
--Secure, reliable and fully supported end-to-end service for AGMs and GMs.
--Enable authenticated participation.
--Enable moderated interaction (Q&A).
FINANCIAL REQUIREMENTS2
--Value: 108000.0 EUR
--Duration: 36 months

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Documents

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75
Good

Tender Quality Score

This tender for an Annual General Meeting service offers a clear description of requirements and a reasonable estimated value. However, it lacks explicit evaluation criteria and details on green or social aspects, impacting its completeness and sustainability scores.

Score Breakdown

Legal Compliance75/100

The tender appears to follow standard open competition procedures for below-threshold procurements. The CPV code is appropriate, and there are no immediate indications of disputes or regulatory non-compliance. Deadlines are provided, though their reasonableness is subjective and not explicitly flagged as an issue.

Clarity80/100

The description of the required end-to-end service for AGMs/GMs is clear and detailed, outlining key functionalities such as authenticated participation, moderated interaction, voting, and streaming. Technical capability requirements are well-defined.

Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, contract duration, and start date. However, the absence of explicit evaluation criteria and the lack of content in the tender documents are significant omissions.

Missing evaluation criteria
No document content available
Fairness85/100

The tender is an open competition, and the value is disclosed. Requirements are described objectively, and the use of an e-procurement portal is indicated. There are no apparent tailored requirements for specific companies.

Practicality65/100

The tender specifies e-submission via a portal and provides a URL. The contract start date and duration are clear. However, the 'Checks' section notes 'No e-submission', which contradicts the 'Respond via Delta eSourcing portal' instruction, creating ambiguity. Financing information is not explicitly detailed.

Contradictory information on e-submission method
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no reported disputes or suspensions. The dates provided are logical within the context of a tender process.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. It is also not indicated as EU funded, which limits the scope for sustainability considerations.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear technical requirements
Open competition procedure
Disclosure of estimated value
Use of e-procurement portal

Concerns

Missing evaluation criteria
Lack of content in tender documents
No sustainability considerations mentioned

Recommendations

1. Provide clear evaluation criteria to ensure transparency.
2. Upload full tender documentation with detailed specifications.
3. Consider incorporating sustainability or innovation aspects if applicable.

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