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Tenders

Framework Agreement for the Supply and Installation of Audiovisual Equipment

Open
Deadline
26 days left
April 23, 2026
Contract Details
Category
Other
Reference
025408-2026
Value
£7,680,000
Location
West Midlands, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 19, 2026

Deadline for Questions

April 16, 2026

Submission Deadline

April 23, 2026

Contract Start Date

January 01, 2027

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Budget
£7,680,000
Duration
24 months
Location
West Midlands
Type
Other
75
Quality Score/100
Good

Original Tender Description

The University of Birmingham is reprocuring its Framework for the Supply and Installation of Audio-visual (AV) Equipment, with an estimated annual spend of £1.6 million. The scope includes design and supply of various AV components (amplifiers, audio distribution, displays, projectors, etc.) and provision of services such as systems design, project management/installation, account management, and maintenance. A multi-lot tender is envisioned, with Lot 1 for Supply Only (single supplier) and Lot 2 for Supply and Installation (multiple ranked suppliers).

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Requirements & Qualifications

12 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (3)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS5
--Bidders must respond to the tender for the Supply and Installation of Audio-visual (AV) Equipment.
--Bidders must be aware of the annual spend through the Framework (approximately £1.6 million).
--Bidders must be aware of the total value of the tender (7680000 EUR).
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS3
--Bidders must be capable of supplying and/or installing Audio-visual (AV) Equipment.
--Bidders must be able to meet the scope of the Framework, including design, supply, and/or installation of a wide range of AV equipment and related services.
--Bidders must be able to operate within the specified lot structure (Lot 1: Supply Only, Lot 2: Supply and Installation).
TECHNICAL CAPABILITY REQUIREMENTS2
--Ability to design and supply AV equipment including, but not limited to: Amplifiers, Assistive Listening, Audio Distribution/Processing/Switching/Scaling, AV Cabinetry, AV Lecterns, AV Mounting bracketry, AV Software, Cables/Connectors/consumables, Collaborative meeting and learning solutions, Control Products, Digital Signage, Induction loops, Installation cabling, Interactive Presentation systems, Large size Video Displays, Lecture Capture systems, Lighting Systems, Loudspeakers, Microphones, Mixers & Consoles, PA / VA Systems, Projection screens (electronic and manual), Projector lamps, Projectors/Projection Products, Racks, Rack mounts & Brackets, Recording and editing equipment, Video Distribution/Processing/Switching/Scaling, Visualisers, Wall/surface mount input plates, and Systems Design.
--Ability to provide services including: Systems Design, Project Management/Installation of Equipment (Lot 2 only), Account management, and Planned preventative maintenance and reactive maintenance for off-campus facilities.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are detailed in the provided text.

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Documents

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75
Good

Tender Quality Score

This tender for audiovisual equipment is well-structured with a clear scope and estimated value, but lacks specific evaluation criteria and details on submission methods.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement principles, with a clear CPV code and a reasonable estimated value. However, the absence of specified evaluation criteria and the 'planning' status without a clear procedure code could indicate potential procedural ambiguities. The deadline, while present, might be considered short given the complexity of the scope.

Missing evaluation criteria
Procedure type not specified
Clarity80/100

The description of the required audiovisual equipment and services is comprehensive and detailed, providing a good understanding of the scope. The lot structure is also clearly outlined. However, the lack of explicit evaluation criteria leaves bidders uncertain about how their submissions will be assessed.

No evaluation criteria specified
Completeness70/100

Most essential information such as title, organization, estimated value, contract duration, and start date are present. The CPV code is also provided. However, the lack of accessible tender documents with content is a significant omission, hindering a full assessment of completeness.

No document content available
Fairness85/100

The tender is divided into lots, which promotes competition among different types of suppliers. The estimated value is disclosed, and the scope is broad, suggesting an objective approach. There are no apparent requirements tailored to specific companies. The main concern is the lack of information on the e-submission process.

Practicality65/100

The tender specifies the contract start date and duration. However, the absence of information regarding e-submission and the availability of document URLs makes the practical aspects of participation unclear. Financing information is also not detailed.

No e-submission specified
Document URLs not provided
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and dates are populated. The tender status is 'planning', and there are no reported disputes or suspensions, indicating good internal consistency.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation requirements. It is also not indicated as EU funded, which limits the assessment of sustainability criteria.

No green procurement mentioned
No social criteria mentioned

Strengths

Comprehensive description of scope and services
Clear lot structure for different supplier types
Estimated value and contract duration specified
CPV code provided

Concerns

Missing evaluation criteria
No document content available for review
Unclear e-submission process
Lack of sustainability considerations

Recommendations

1. Specify clear evaluation criteria to guide bidders.
2. Provide access to all relevant tender documents with detailed content.
3. Clarify the e-submission procedure and platform.

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