Tenders

TD2317 - Management of Derby City Council Leisure Centres

Open
Deadline
394 days left
March 31, 2027
Contract Details
Category
Other
Reference
002024-2026
Value
£98,400,000
Location
Derbyshire and Nottinghamshire, United Kingdom
Published
February 23, 2026
Organization
Derby City Council
CPV Code
Project Timeline

Tender Published

January 09, 2026

Deadline for Questions

March 24, 2027

Submission Deadline

March 31, 2027

Contract Start Date

March 31, 2027

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View Original
Budget
£98,400,000
Duration
120 months
Location
Derbyshire and Nottinghamshire
Type
Other
68
Quality Score/100
Good

Original Tender Description

The Authority is undertaking a Procurement for the "Management of Derby City Council Leisure Centres". The Scope of the Contract will include the management of: Derby Arena (including Café 42), Springwood Leisure Centre. This procurement is not divided into Lots. The Council does not consider that subdivision into lots would be appropriate, as this could risk tendering the execution of the Contract excessively technically difficult or expensive, and the need to coordinate different operators for the lots could seriously risk undermining the proper performance of the Contract and achievement of the Services' outcomes. The objective of the procurement will be to secure the most advantageous tender considering the Authority's strategic outcomes whilst maximising the payment to the Authority. In undertaking this procurement, the Authority wishes to achieve the following outcomes: Establish a long-term partnership with an experienced operator, Financial stability for the Centres through reduced costs and increased income due to a more commercial approach, Capital investment by the Operator for backlog maintenance and future works at the facilities, Planned and funded lifecycle investment, given age of facilities and future requirements, Increased participation of the Centres, Increased participation by those residents who are normally less likely to use a leisure centre, Promotion of improved wellbeing for residents, Positive impact on reducing physical activity and health inequality in the City, Maximise Derby Arena's primary focus as a regional, national, and international, sports venue that supports the City's sporting aspirations. It is anticipated that the Contract will commence in April 2027. The estimated value of the contract over the maximum 20 year term is between £82m-£98.4m. This has been calculated based on the total turnover estimated to be generated by the Operator at the Leisure Centres over the maximum 20 year term.

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Requirements & Qualifications

23 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (10)
Financial (5)
SUBMISSION REQUIREMENTS4
--The tender must be submitted by the deadline of 2027-03-31 23:00:00.
--The tender must be the "most advantageous" considering the Authority's strategic outcomes.
--The tender must aim to maximise payment to the Authority.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are explicitly stated in the provided tender information.
ELIGIBILITY REQUIREMENTS3
--The bidder must be an experienced operator.
--The bidder must be capable of establishing a long-term partnership (up to 20 years).
--The bidder must be a legal entity capable of managing leisure centres.
TECHNICAL CAPABILITY REQUIREMENTS10
--The bidder must be capable of managing Derby Arena, including Café 42.
--The bidder must be capable of managing Springwood Leisure Centre.
--The bidder must demonstrate a commercial approach to achieve financial stability for the centres.
FINANCIAL REQUIREMENTS5
--The bidder's tender must maximise the payment to the Authority.
--The bidder must demonstrate how they will achieve financial stability for the Centres through reduced costs and increased income.
--The bidder must commit to providing capital investment for backlog maintenance and future works.

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Documents

1 documents available with AI summaries

Official PDF VersionPDF
002024-2026_official.pdf

This tender seeks an experienced operator for a long-term partnership (up to 20 years, valued £82m-£98.4m) to manage Derby City Council's Leisure Centres, focusing on financial stability, capital investment, and increased community participation.

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68
Good

Tender Quality Score

This tender outlines clear strategic objectives for leisure centre management but suffers from critical omissions in documentation and significant inconsistencies in contract duration, severely impacting its quality and fairness.

Score Breakdown

Legal Compliance100/100

The tender uses a recognized procedure ('Restricted', 'Competitive flexible procedure') but lacks explicit mandatory exclusion grounds, which are typically a legal requirement. The major inconsistency regarding contract duration (10 vs. 20 years) also raises significant legal transparency concerns.

•Absence of explicitly stated mandatory exclusion grounds.
•Major inconsistency in stated contract duration (120 months vs. 'maximum 20 year term').
Clarity40/100

While the strategic objectives and scope are clearly articulated, many 'extracted requirements' are high-level and lack specific metrics or detailed expectations, making it difficult for bidders to understand how their proposals will be evaluated. The contract duration inconsistency is a fundamental clarity issue.

•Vague and high-level technical and financial requirements without specific metrics.
•Contradictory information regarding the contract duration (10 years vs. 20 years).
Completeness83/100

The tender information provided is severely incomplete. The absence of any attached documents, detailed specifications, terms and conditions, and crucially, evaluation criteria, means bidders cannot prepare a comprehensive or compliant submission.

•No tender documents attached or available for bidders.
•Missing explicit evaluation criteria and weightings.
Fairness60/100

The requirement for significant capital investment by the operator, combined with a potentially very long contract term (up to 20 years), could significantly limit competition to a small number of very large, financially robust operators. The lack of evaluation criteria further undermines fairness by preventing transparent assessment of bids.

•Significant capital investment requirement may unduly restrict competition to a limited number of large operators.
•Lack of clear evaluation criteria hinders fair and objective assessment of tenders.
Practicality40/100

From a bidder's perspective, the tender is highly impractical due to the complete absence of supporting documents and evaluation criteria. It is impossible to prepare a meaningful bid based solely on the provided summary. For the Authority, the 'competitive flexible procedure' offers flexibility, but without clear rules, it risks administrative burden and challenges.

•Impractical for bidders to prepare a comprehensive tender without any supporting documents or evaluation criteria.
Data Consistency100/100

There is a critical inconsistency regarding the contract duration. The 'Timeline' states 120 months (10 years), while the 'Description' repeatedly refers to a 'maximum 20 year term' and bases the estimated value on this longer duration. This fundamental discrepancy impacts financial planning and risk assessment.

•Major contradiction between the stated 'Contract Duration: 120 months' and the 'Description' referring to a 'maximum 20 year term' for value estimation and partnership.
Sustainability25/100

The tender explicitly incorporates 'Social Criteria' and outlines strong social outcomes related to participation, wellbeing, and reducing health inequality, which is a significant strength. However, there is no mention of environmental sustainability aspects.

•Lack of explicit environmental sustainability requirements (e.g., energy efficiency, waste management).

Strengths

Clear articulation of strategic objectives and desired social outcomes.
Emphasis on establishing a long-term partnership and operator-led capital investment.
Transparent estimated contract value (despite duration inconsistency).
Inclusion of 'Social Criteria' focusing on community wellbeing and participation.
Detailed description of the scope of services covering specific leisure centres.

Concerns

Critical absence of tender documents, detailed specifications, and evaluation criteria.
Major inconsistency in contract duration (10 years vs. 20 years) affecting financial planning.
Vague and high-level requirements that lack specific metrics for objective assessment.
Significant capital investment requirement potentially limiting competition.
Absence of explicitly stated mandatory exclusion grounds.

Recommendations

1. Immediately publish comprehensive tender documents, including detailed specifications, terms and conditions, and clear evaluation criteria with weightings.
2. Clarify and correct the contract duration inconsistency, ensuring all related financial estimates and partnership terms align.
3. Elaborate on technical and financial requirements with specific, measurable criteria and expected outcomes to ensure fair and objective evaluation.

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