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Tenders

HCC Feb 2026 - The Provision of a Framework for the Supply of Cut Paper, Card and Envelopes

Open
Deadline
4 days left
April 08, 2026
Contract Details
Category
Open Procedure
Reference
018266-2026
Value
£23,328,000
Location
Bedfordshire and Hertfordshire, United Kingdom
Published
March 27, 2026
CPV Code
Project Timeline

Tender Published

March 02, 2026

Deadline for Questions

April 01, 2026

Submission Deadline

April 08, 2026

Contract Start Date

May 31, 2026

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Budget
£23,328,000
Duration
24 months
Location
Bedfordshire and Hertfordshire
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Hertfordshire County Council is currently out to procurement for the Provision of a Framework for the Supply of Cut Paper, Card and Envelopes. The requirement covers Cut Paper and Card and Envelopes to be delivered in bulk drops to the central stores of Herts Fullstop. The requirement is divided into the following Lots - Lot 1 Branded Copier Paper, Lot 2 Tinted Copier Paper & Card, Lot 3 Whitebox Copier Paper, Lot 4 Envelopes. Tenderers should note that any variation(s) to the terms and conditions of the contract will be made in accordance with its terms.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (8)
Mandatory (1)
Compliance (2)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS8
--Submit a Tender by the deadline of 12 noon on 8th April 2026.
--Allow sufficient time for submission as tenders cannot be uploaded after the deadline.
--Upload documents as PDF where possible with succinct file names.
MANDATORY EXCLUSION GROUNDS1
--Tenderers must be suitably qualified.
ELIGIBILITY REQUIREMENTS2
--Organisations wishing to take part must 'express an interest' and 'opt in'.
--Hampshire County Council will be participating in Lot 4 only.
TECHNICAL CAPABILITY REQUIREMENTS2
--Supply of Cut Paper, Card and Envelopes.
--Delivery in bulk drops to the central stores of Herts Fullstop.
FINANCIAL REQUIREMENTS1
--The Framework requirements will be subject to available financial resources.

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Documents

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75
Good

Tender Quality Score

This tender for paper, card, and envelopes is generally well-structured with clear requirements and an established e-procurement platform. However, it lacks explicit evaluation criteria and details on sustainability, and the submission deadline could be tighter.

Score Breakdown

Legal Compliance75/100

The tender adheres to the Open Procedure as defined by the Procurement Act 2023, and the CPV code is provided. Deadlines are stated, though the submission deadline might be considered short given the complexity implied by the framework nature and potential legal advice. No explicit mention of disputes or previous regulatory issues.

Clarity80/100

The description clearly outlines the goods, the division into lots, and the contracting authority's intent. The e-tendering system is the central point for detailed information, which is standard. The requirement to seek legal advice on the deed execution is clear.

Completeness70/100

Essential information such as title, reference, organization, estimated value, contract duration, and start date are present. However, the absence of explicitly stated evaluation criteria and the lack of available content for the tender documents are significant omissions.

Missing evaluation criteria specified
No document content available
Fairness85/100

The use of an open procedure and an e-tendering platform promotes fairness. The estimated value is disclosed. The division into lots allows for broader participation. No specific company requirements were identified that would lower fairness significantly. The potential for the council to cease the process or award only part of the opportunity is a standard risk clause.

Practicality65/100

The tender utilizes an e-tendering system, which is practical for submission and communication. Financing information is implicitly linked to available financial resources, and the duration is specified. The URL for the e-tendering platform is provided, along with contact details for technical support.

No explicit e-submission mentioned as mandatory in the AI-extracted requirements, though implied by the platform
Data Consistency90/100

Key fields such as title, reference, organization, value, deadlines, and duration are populated. The contract start date is logical in relation to the submission deadline. There are no reported disputes or suspensions.

Sustainability50/100

There is no mention of green procurement, social aspects, or innovation within the provided tender details. The funding source is not specified as EU funded.

Not green procurement
No social criteria

Strengths

Clear division into lots
Use of e-procurement platform
Detailed description of goods and intent

Concerns

Missing explicit evaluation criteria
Lack of information on sustainability and social aspects
Short submission deadline relative to potential complexity

Recommendations

1. Clarify evaluation criteria within the tender documentation.
2. Incorporate sustainability and social value considerations into the tender requirements.
3. Review the submission deadline to ensure adequate time for tenderers.

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