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Tenders

Fire, Security and Life Safety Systems Servicing and Maintenance

Open
Deadline
19 days left
April 16, 2026
Contract Details
Category
Open Procedure
Reference
023393-2026
Value
£2,750,000
Location
West Midlands, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 16, 2026

Deadline for Questions

April 09, 2026

Submission Deadline

April 16, 2026

Contract Start Date

July 31, 2026

Budget
£2,750,000
Duration
36 months
Location
West Midlands
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

whg as a landlord, has a duty to maintain the Fire Safety and Life Safety Systems it owns and/or manages in its Premises comprising of high-rise and low-rise blocks, well-being schemes, communal areas and other areas such as plant rooms and lift motor rooms; and as an employer, is responsible for the provision of Fire Alarm and Life Safety System Services at its Head Office Site The Supplier will be responsible for the delivery of both Routine Planned Cyclical Services (tasks that are carried out on a planned regular basis and so can be appropriately scheduled by the Supplier) and Reactive Optional Services (tasks that cannot always be predicted and as such cannot be forward programmed) under the direction of the Contract Administrator. Routine Planned Cyclical Services • Fire Alarm Systems • Fire Alarm Activations • Fire Extinguishers • Wet and Dry Risers • Fire Hydrants • Sprinkler Systems • Emergency Lighting • Smoke Control and Ventilation Systems • Door Entry and Intercom Systems • Access Control Systems and Automated Gates/Barriers Reactive Optional Services Which may include for example: • 24/7/365 emergency call-out and repair service for Life-safety critical faults (e.g. fire alarm activation and failure, sprinkler valve locked, door-entry failure preventing resident access)

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Requirements & Qualifications

21 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (3)
Technical (15)
Financial (1)
SUBMISSION REQUIREMENTS1
--No specific submission requirements are detailed in the provided text.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS3
--Must be able to provide Fire Safety and Life Safety System Services.
--Must be able to deliver Routine Planned Cyclical Services.
--Must be able to deliver Reactive Optional Services.
TECHNICAL CAPABILITY REQUIREMENTS15
--Capability to maintain Fire Safety and Life Safety Systems in high-rise and low-rise blocks, well-being schemes, communal areas, plant rooms, and lift motor rooms.
--Capability to provide Fire Alarm and Life Safety System Services at the Head Office Site.
--Capability to perform Routine Planned Cyclical Services including:
FINANCIAL REQUIREMENTS1
--No specific financial requirements are detailed in the provided text.

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Documents

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75
Good

Tender Quality Score

This tender for fire, security, and life safety systems servicing and maintenance is generally well-structured with clear requirements. However, it lacks specific details on evaluation criteria and e-submission, which impacts its overall practicality and fairness.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements with a clear open procedure, specified CPV code, and a reasonable timeline given the estimated value and contract duration. There is no immediate indication of disputes or regulatory non-compliance based on the provided information.

Clarity80/100

The description of services required is detailed and comprehensive, clearly outlining both routine planned cyclical services and reactive optional services. The specific systems and areas of maintenance are well-defined.

Missing evaluation criteria specified
Completeness70/100

Essential information such as the estimated value, contract duration, and start date are present. The CPV code and NUTS code are provided. However, the lack of content in attached documents and missing financial/submission requirements detract from its completeness.

No document content available
Missing financial requirements detailed
Fairness85/100

The tender is an open procedure, promoting broad participation. The estimated value is disclosed, and the requirements, while detailed, do not appear to be tailored to specific companies. However, the lack of explicit evaluation criteria could be perceived as less transparent.

Missing evaluation criteria specified
Practicality65/100

The contract start date is specified. However, the lack of information regarding e-submission and the URL for documents hinders the practical aspects of the application process for potential bidders.

No e-submission method specified
No document URL provided
Data Consistency90/100

Key fields such as title, organization, value, and deadlines are populated and appear logically consistent. There are no reported disputes or suspensions, contributing to good data consistency.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, innovation focus, or EU funding, which are areas for potential improvement in line with modern procurement standards.

Not green procurement
No social criteria mentioned

Strengths

Clear and detailed description of services
Open procedure for broad participation
Specific CPV and NUTS codes provided
Estimated value and contract duration disclosed

Concerns

Lack of specified evaluation criteria
No e-submission mechanism indicated
No content available for tender documents
Absence of sustainability and innovation considerations

Recommendations

1. Specify clear and objective evaluation criteria.
2. Provide a direct URL for tender documents and detail the e-submission process.

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