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Tenders

Christmas Lights

Open
Deadline
13 days left
April 10, 2026
Contract Details
Category
Open Procedure
Reference
022975-2026
Value
£144,000
Location
South West England, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 13, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Contract Start Date

June 30, 2026

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Budget
£144,000
Duration
36 months
Location
South West England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Christchurch Town Council is procuring a Christmas lighting services contract for the festive seasons 2026-2028. The appointed contractor will be required to design, supply (on a hire/lease basis), install, test, maintain, remove and store Christmas lighting and festive decorations across designated locations within Christchurch, including the town centre, Bargates, High Street, the Quomps bandstand, Mudeford Recreation Ground, Mudeford Quay, Friar's Cliff, and selected roundabouts. The contract covers the provision of energy‑efficient LED lighting, motifs, column‑mounted features, tree lighting, bandstand lighting and associated fittings. All items must be suitable for outdoor use, comply with UK electrical safety standards, and be installed by competent, accredited personnel. The contractor must also provide appropriate control systems (e.g., timers, remote control options) and carry out all mandatory annual testing and certification. The services include: - development of full lighting designs and visual concepts - supply of all required lighting on a hire or lease basis - installation before the annual switch‑on event - in‑season maintenance and fault response - removal after the festive period - safe storage of equipment where applicable;- - provision of all RAMS, compliance documentation, insurances and certificates. The Council has an annual budget of up to £40,000 on Option A tenders and £20,000 on Option B tenders. Tenderers may be asked to provide alternative options at lower budget levels. Final installation locations remain subject to confirmation, including highway permissions and availability of suitable electrical supply.

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Requirements & Qualifications

25 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (10)
Technical (9)
Financial (4)
SUBMISSION REQUIREMENTS1
--No specific submission requirements are detailed in the provided text, beyond the general description of services and budget constraints.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS10
--Must be able to design, supply (hire/lease), install, test, maintain, remove, and store Christmas lighting and festive decorations.
--Must provide energy-efficient LED lighting, motifs, column-mounted features, tree lighting, bandstand lighting, and associated fittings.
--All items must be suitable for outdoor use.
TECHNICAL CAPABILITY REQUIREMENTS9
--Ability to design full lighting schemes and visual concepts.
--Capability to supply lighting on a hire or lease basis.
--Expertise in installation of Christmas lighting and festive decorations.
FINANCIAL REQUIREMENTS4
--The Council has an annual budget of up to £40,000 on Option A tenders.
--The Council has an annual budget of up to £20,000 on Option B tenders.
--Tenderers may be asked to provide alternative options at lower budget levels.

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Documents

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Documents will appear here once they are downloaded and analyzed.

75
Good

Tender Quality Score

This tender for Christmas lighting services is generally well-structured with clear requirements and a reasonable estimated value. However, it lacks explicit evaluation criteria and details on e-submission, impacting its overall practicality and fairness.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements, including a clear CPV code and a defined procedure for an open competition below the threshold. Deadlines appear reasonable given the scope. No disputes are noted. The procedure is generally compliant with standard procurement practices for its category.

Clarity80/100

The description of services is comprehensive, detailing the scope of work, required equipment, and specific deliverables. Requirements are documented, and criteria for technical capability and financial aspects are outlined. Conditions for outdoor use and safety standards are clear.

Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. However, the absence of specific submission requirements and detailed evaluation criteria leaves some gaps. The tender documents are listed but their content is not available, which hinders full assessment.

No document content available
Fairness85/100

The tender is open, and the estimated value is disclosed. The criteria for eligibility and technical capability are objective. The division into parts is a positive aspect for fairness. However, the lack of specified evaluation criteria and the absence of information regarding e-submission could be perceived as less fair.

Missing evaluation criteria
Practicality65/100

The tender specifies a contract start date and duration. Financing information is implied through the budget figures. However, the lack of explicit e-submission details and the unavailability of document content reduce its practicality for potential bidders.

No e-submission
No document content available
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. The contract duration and start date are logical. There are no noted suspensions or disputes, ensuring good data consistency.

Sustainability50/100

The tender mentions energy-efficient LED lighting, which is a positive step towards sustainability. However, there is no explicit mention of broader green procurement policies, social aspects, innovation, or EU funding, limiting its sustainability score.

Not green procurement
No social criteria

Strengths

Clear and comprehensive service description
Defined CPV code and procurement procedure
Disclosure of estimated value and contract duration
Division into parts for potential flexibility

Concerns

Missing explicit evaluation criteria
Lack of information on e-submission process
Tender documents content not available for review
Limited focus on broader sustainability aspects

Recommendations

1. Specify detailed evaluation criteria to enhance transparency.
2. Provide clear instructions and a platform for e-submission.
3. Make the full tender documents accessible to potential bidders.

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