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Tenders

IT Support services

Open
Deadline
3 days left
March 31, 2026
Contract Details
Category
Open Procedure
Reference
017859-2026
Value
£270,000
Location
East of England, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 27, 2026

Deadline for Questions

March 24, 2026

Submission Deadline

March 31, 2026

Contract Start Date

August 31, 2026

Budget
£270,000
Duration
36 months
Location
East of England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Request for Proposal (RFP) for comprehensive IT Support Services for Consortium Trust. The objective is to appoint a reliable partner to ensure secure, efficient, and continuous IT operations. Services include Helpdesk & User Support, Infrastructure & Systems Support, Endpoint & Device Management, Cybersecurity Services, and Maintenance & Preventive Services. Key requirements include Service Level Agreements (SLAs), Safeguarding & KCSIE Compliance, and Provider Qualifications. Proposals are due by 31st March 2026.

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Requirements & Qualifications

40 requirements across 5 categories

Submission (8)
Mandatory (1)
Compliance (7)
Technical (22)
Financial (2)
SUBMISSION REQUIREMENTS8
--Proposals must be submitted in PDF or Word format.
--Proposals must be submitted via email to l.jones@consortiumtrust.org.uk.
--Proposals must be submitted by 5pm on 31st March 2026.
MANDATORY EXCLUSION GROUNDS1
--No specific exclusion grounds mentioned, but general terms and conditions apply (Section 12).
ELIGIBILITY REQUIREMENTS7
--Qualified IT service providers.
--Must demonstrate full compliance with safeguarding legislation and statutory guidance applicable to UK education settings, including Keeping Children Safe in Education (KCSIE).
--All staff assigned to Trust settings must have appropriate DBS checks in place, proportionate to their role and access level. Staff working onsite at Riverwalk and Warren schools will need DBS checks to Enhanced Adult level.
TECHNICAL CAPABILITY REQUIREMENTS22
--Year-round technical support.
--Year-round remote and on-site support.
--Incident and service request management.
FINANCIAL REQUIREMENTS2
--Clear pricing model including monthly/annual support fees, per-user or per-device costs, on-site support rates (if applicable), and one-time setup or transition costs.
--Costs incurred in proposal preparation are the provider's responsibility.

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75
Good

Tender Quality Score

This tender for IT Support Services is generally well-structured with clear scope and requirements, particularly regarding safeguarding. However, it lacks explicit evaluation criteria and relies on email submission, impacting practicality.

Score Breakdown

Legal Compliance75/100

The tender adheres to general legal compliance by specifying a clear procedure, CPV code, and a reasonable submission deadline for an open competition below the threshold. The absence of explicit dispute information and regulatory compliance details prevents a perfect score.

Clarity80/100

The description of services is comprehensive, detailing specific areas like helpdesk, infrastructure, endpoint management, and cybersecurity. Requirements are documented, and criteria for qualifications are outlined, though evaluation criteria are missing.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including value, duration, and contract start date. However, the tender documents themselves are not available for review, which significantly impacts the assessment of completeness.

No document content available
Fairness85/100

The tender provides full access to the document (though content is not visible), discloses the estimated value, and sets objective criteria for provider qualifications. The deadlines appear reasonable for the scope. The reliance on email submission rather than a dedicated e-procurement portal is a minor drawback.

Practicality65/100

The submission process via email is not ideal for a tender of this nature. While a contract start date and duration are specified, the lack of a dedicated e-submission portal and the absence of financing information reduce practicality.

No e-submission
Missing financing information
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no indications of suspension or disputes, and the dates provided are logical.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is also not indicated as EU funded, limiting its sustainability score.

Not green procurement
No social criteria

Strengths

Clear and detailed scope of services
Strong emphasis on safeguarding and KCSIE compliance
Well-defined provider qualification requirements
Active status and clear reference number

Concerns

Missing evaluation criteria
No document content available for detailed review
Submission via email instead of an e-procurement portal
Lack of explicit sustainability considerations

Recommendations

1. Specify clear evaluation criteria to enhance transparency.
2. Implement an e-procurement platform for submissions to improve efficiency and security.

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