Tenders

Groundworks and Fencing

Open

Deadline

13 days left

April 10, 2026

Contract Details

Original Tender Description

Procurement and delivery of groundworks to properties and communal areas, including excavation, clearance, preparation, and fencing repairs/installations. Focus on health and safety, cost-effectiveness, sustainability, and quality service delivery.

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Requirements & Qualifications

65 requirements across 5 categories

Submission (5)

Mandatory (1)

Compliance (29)

Technical (27)

Financial (3)

SUBMISSION REQUIREMENTS5

--Bidders will be emailed tender documents for completion.

--The contract length will be for 5 years.

--Bidders must be able to provide work orders in line with the agreed programme quarterly.

MANDATORY EXCLUSION GROUNDS1

--No specific mandatory exclusion grounds are detailed in the provided text.

ELIGIBILITY REQUIREMENTS29

--Must be able to undertake works including excavation, clearance and preparation of sites.

--Must be fully compliant with all health and safety regulations.

--Must demonstrate cost-effective, sustainable procurement that delivers value for money.

--Must be able to undertake groundworks, including fencing repairs and new installations.

--Must be able to undertake improvement of communal areas.

--Must be able to design out issues that may contribute to anti-social behaviour.

--Must ensure areas are safe and fully operational for customers.

--Must use expertise to influence design specification of works.

--Must ensure spoil is removed from site sustainably.

--Must deliver a consistent, quality service to customers.

--Must agree all appointments at convenient times with customers.

--Must undertake communal works efficiently to agreed times, to reduce inconvenience to communities.

--Must follow variation guidance to ensure cost certainty.

--Must comply with Building Regulations.

--Must comply with Health and Safety at Work Act 1974.

--Must comply with NHF Schedule of Rates 7.1 - Groundworks & Fencing.

--Must hold accreditations: CHAS, Constructionline.

--Must have accredited timber suppliers with a CoC.

--Must have ongoing performance monitoring and KPI reporting capabilities.

--Must utilize sustainable materials and waste reduction strategies.

--Must demonstrate commitment to carbon reduction in line with QPS and EFDC targets.

--Must promote local employment and apprenticeships.

--Must have access to multiple suppliers, forward ordering and local sourcing capabilities to mitigate supply chain disruption.

--Must recruit locally and limit subcontracting work to mitigate labour risks.

--Must have clear communication with customers across the duration of the work, including post-completion surveys, to ensure tenant satisfaction.

--Must have a dedicated contract management team with escalation routes.

--Must be able to provide work orders in line with agreed programme quarterly.

--Must be able to meet KPIs including Completions against Target Date and Planned Works in Progress updates.

--Must be able to participate in monthly performance reviews and quarterly strategic reporting.

TECHNICAL CAPABILITY REQUIREMENTS27

--Ability to undertake excavation, clearance and preparation of sites.

--Ability to undertake groundworks, including fencing repairs and new installations.

--Ability to improve communal areas.

--Ability to design out issues contributing to anti-social behaviour.

--Ability to ensure areas are safe and fully operational for customers.

--Expertise to influence design specification of works.

--Capability for sustainable spoil removal from site.

--Capability to deliver a consistent, quality service.

--Capability to agree appointments at convenient times with customers.

--Capability to undertake communal works efficiently and within agreed times.

--Capability to follow variation guidance for cost certainty.

--Understanding and application of Building Regulations.

--Understanding and application of Health and Safety at Work Act 1974.

--Adherence to NHF Schedule of Rates 7.1 - Groundworks & Fencing.

--Holding of CHAS accreditation.

--Holding of Constructionline accreditation.

--Holding of timber suppliers CoC accreditation.

--Capability for ongoing performance monitoring and KPI reporting.

--Use of sustainable materials and waste reduction strategies.

--Commitment to carbon reduction.

--Promotion of local employment and apprenticeships.

--Access to multiple suppliers, forward ordering and local sourcing.

--Local recruitment and limited subcontracting.

--Clear communication protocols with customers.

--Dedicated contract management team with escalation routes.

--Ability to provide work orders in line with agreed programme quarterly.

--Ability to meet KPIs related to completions, progress updates, performance reviews, and strategic reporting.

FINANCIAL REQUIREMENTS3

--The total value of the contract is 3,000,000 EUR.

--The contract duration is 60 months (5 years).

--No specific financial stability or turnover requirements are detailed in the provided text.

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Good

Tender Quality Score

This tender offers a good level of detail regarding scope and requirements, with a clear estimated value and duration. However, it lacks specific evaluation criteria and a defined e-submission process, impacting its overall practicality and transparency.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general regulatory requirements, including a specified CPV code and a clear procedure type. Deadlines are provided, though the submission deadline might be considered tight given the scope. No disputes are indicated. The procedure is 'Competitive flexible procedure', which is a recognized type.

Clarity80/100

The description of services, objectives, quality standards, and sustainability aspects is comprehensive and well-articulated. Requirements are documented within the description and AI-extracted sections. The criteria for success are implicitly defined through KPIs and quality standards.

Completeness70/100

Most basic information is present, including title, organization, estimated value, contract duration, and start date. However, the tender documents themselves are not available for review (indicated by 'Documents with content/summaries: 0'), which is a significant gap. The AI-extracted requirements are extensive, but their direct link to the actual tender documents is unconfirmed.

•Tender documents content not available for review.

Fairness85/100

The estimated value is disclosed, and the procedure is competitive. The requirements are detailed and objective, focusing on capabilities and standards rather than specific company names. Full document access is implied but not confirmed due to the lack of available document content. The use of a 'Competitive flexible procedure' suggests a degree of fairness.

Practicality65/100

The tender specifies a submission deadline and contract duration. However, it explicitly states 'Please refer to the tender documents which will be emailed to you for completion,' indicating a lack of a standardized e-submission portal, which reduces practicality. Financing information is not detailed. The contract start date is provided.

•No e-submission portal indicated; documents to be emailed.

Data Consistency90/100

Key fields such as title, reference, organization, estimated value, contract duration, and start date are populated. The CPV code and NUTS code are provided. There are no indications of suspension or disputes. Dates appear logical within the context of the tender.

Sustainability50/100

The tender explicitly mentions sustainability, including 'sustainable procurement,' 'sustainable materials and waste reduction strategies,' and 'commitment to carbon reduction.' It also includes social value aspects like 'promotion of local employment and apprenticeships.' However, it is not explicitly stated as 'Green Procurement' or EU funded, and innovation is not a primary focus.

•Not explicitly flagged as 'Green Procurement'.

Strengths

Detailed scope of services and objectives.

Clear estimated value and contract duration.

Inclusion of sustainability and social value aspects.

Well-defined quality standards and accreditation requirements.

Concerns

Lack of available tender document content for review.

Absence of specified evaluation criteria.

Non-standard submission process (emailing documents).

Recommendations

1. Provide access to full tender documents with clear content summaries.

2. Specify the evaluation criteria to enhance transparency.

3. Implement a standardized e-submission process for improved efficiency and practicality.

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