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Tenders

Holiday Activities and Food (HAF) Programme CAFS/2023/113

Open
Deadline
10 days left
April 06, 2026
Contract Details
Category
Open Procedure
Reference
020211-2026
Value
£5,617,188
Location
Shropshire and Staffordshire, United Kingdom
Published
March 19, 2026
CPV Code
Project Timeline

Tender Published

March 06, 2026

Deadline for Questions

March 30, 2026

Submission Deadline

April 06, 2026

Contract Start Date

June 30, 2026

Budget
£5,617,188
Duration
36 months
Location
Shropshire and Staffordshire
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The Holiday Activities and Food (HAF) Programme will be extended until May 2029, operating under a lead provider model responsible for sub-contracting, management, coordination, and delivery of activities. The programme provides enriching activities and nutritious meals to school-aged children (reception to year 11) who receive benefits-related free school meals during Easter, Summer, and Winter school holidays.

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Requirements & Qualifications

13 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (4)
Technical (6)
Financial (1)
SUBMISSION REQUIREMENTS1
--No specific submission requirements are detailed in the provided text.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS4
--Must be a lead provider responsible for sub-contracting, management, co-ordination, and delivery of activities.
--Must be able to deliver the Holiday Activity and Food (HAF) Programme.
--Must be able to support children and young people who receive benefits-related free school meals and attend a Stoke-on-Trent school.
TECHNICAL CAPABILITY REQUIREMENTS6
--Must be capable of managing and co-ordinating sub-contractors.
--Must be able to deliver enriching activities.
--Must be able to provide nutritious meals.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are detailed in the provided text.

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Documents

No processed documents available for this tender.

Documents will appear here once they are downloaded and analyzed.

75
Good

Tender Quality Score

This tender for the Holiday Activities and Food (HAF) Programme is generally well-structured with a clear description and adequate financial information. However, it lacks specific details on submission requirements and evaluation criteria, impacting completeness and clarity.

Score Breakdown

Legal Compliance75/100

The tender adheres to general legal compliance by having a clear procedure (open procedure), a proper CPV code, and no reported disputes. The deadline is reasonable given the contract duration. However, the absence of specific mandatory exclusion grounds and detailed evaluation criteria could be a minor compliance concern.

No specific mandatory exclusion grounds detailed
No evaluation criteria specified
Clarity80/100

The description of the HAF Programme and its objectives is clear and comprehensive. The eligibility and technical capability requirements are well-defined. However, the lack of specific submission requirements and evaluation criteria reduces overall clarity.

No specific submission requirements detailed
No evaluation criteria specified
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, contract duration, and start date. The description is detailed. However, the absence of specific submission requirements and the lack of content in the tender documents prevent it from being fully complete.

No specific submission requirements detailed
Documents with content/summaries: 0
Fairness85/100

The tender is an open procedure, allowing broad access. The estimated value is disclosed, and the criteria, while not fully specified, are described in terms of program delivery. There are no obvious requirements tailored to specific companies. The use of e-procurement is implied but not explicitly stated as mandatory.

Practicality65/100

The contract start date and duration are specified. Financing information is not detailed. The tender mentions 'Documents available' but provides no content, hindering practical assessment. The absence of explicit e-submission details is a drawback.

No document content available
No e-submission mentioned
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no reported suspensions or disputes. The dates are logically sequenced. The contract start date is after the submission deadline.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, innovation, or EU funding, which are common in modern tenders. While the HAF program inherently has social benefits, these are not highlighted as procurement criteria.

Not green procurement
No social criteria mentioned

Strengths

Clear and comprehensive description of the HAF Programme
Well-defined eligibility and technical capability requirements
Adequate financial information and contract duration specified
Open procedure for broad participation

Concerns

Lack of specific submission requirements
Absence of detailed evaluation criteria
No content available for tender documents
Limited explicit focus on sustainability aspects

Recommendations

1. Provide detailed submission requirements and evaluation criteria.
2. Upload content or summaries for all tender documents.
3. Consider incorporating specific sustainability or innovation objectives.

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