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Tenders

FTS052 Cleaning Services - Inverness Campus

Open
Deadline
17 days left
April 13, 2026
Contract Details
Category
Open Procedure
Reference
021632-2026
Value
£498,000
Location
Highlands and Islands, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 11, 2026

Deadline for Questions

April 06, 2026

Submission Deadline

April 13, 2026

Budget
£498,000
Duration
60 months
Location
Highlands and Islands
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

HIE requires a suitable qualified and experienced supplier to provide cleaning services at a number of buildings at Inverness Campus. The contract will be let from 3 August 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the Contract Conditions, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years). The currently envisaged budget for the the first 2 years is GBP 127,800 - GBP 182,600 (excluding VAT). The prices will remain fixed for Year 1 and 2 of the contract, thereafter a price increase mechanism may apply, as per the tender documents. The value stated in sections II.1.5 and II.2.6. refers to the estimated contract value over the maximum length of the contract (i.e. 5 years).

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Requirements & Qualifications

10 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (1)
Technical (2)
Financial (4)
SUBMISSION REQUIREMENTS2
--Tender submission deadline: 2026-04-13T12:00:00+01:00
--Requirements to be provided in English, Estonian, Latvian, Polish, and Lithuanian.
MANDATORY EXCLUSION GROUNDS1
--[Specific grounds for exclusion will be detailed in the tender documents]
ELIGIBILITY REQUIREMENTS1
--Must be a suitably qualified and experienced supplier.
TECHNICAL CAPABILITY REQUIREMENTS2
--Proven experience in providing cleaning services.
--Ability to provide cleaning services at a number of buildings at Inverness Campus.
FINANCIAL REQUIREMENTS4
--Budget for the first 2 years: GBP 127,800 - GBP 182,600 (excluding VAT).
--Prices will remain fixed for Year 1 and 2 of the contract.
--A price increase mechanism may apply thereafter, as per tender documents.

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Documents

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75
Good

Tender Quality Score

This tender for cleaning services is generally well-structured with clear financial and contractual terms. However, it lacks specific evaluation criteria and details on sustainability aspects.

Score Breakdown

Legal Compliance75/100

The tender adheres to open procedure and provides a CPV code. Deadlines appear reasonable given the scope. No disputes are noted. The primary concern is the absence of specified evaluation criteria, which could impact legal compliance if not clarified in the full tender documents.

Missing evaluation criteria
Clarity80/100

The description of services and contract duration is clear. Financial information is provided, including a range for the initial years and an overall estimated value. The requirements for supplier qualification are stated, though specific technical details are deferred to tender documents.

Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. However, the lack of accessible content for the tender documents is a significant gap, hindering a full assessment of completeness.

No document content available
Fairness85/100

The tender is an open procedure, and the estimated value is disclosed. The use of e-procurement is noted. There are no immediately apparent requirements tailored to specific companies. The main concern is the lack of transparency regarding evaluation criteria.

Missing evaluation criteria
Practicality65/100

The tender specifies e-procurement, which is positive. However, the 'Issues' section flags 'No e-submission', which is contradictory and needs clarification. The contract start date is provided. Financing information is partially available through the budget range.

Contradictory information on e-submission
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and contract duration are populated. Dates are logical, and there are no noted suspensions or disputes. The submission deadline is clearly stated.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is also not indicated as EU funded. This suggests a lack of focus on sustainability criteria.

No explicit mention of green procurement
No explicit mention of social criteria

Strengths

Clear description of services and contract terms
Disclosure of estimated contract value
Use of open procedure and e-procurement (indicated)
Well-defined CPV code and NUTS code

Concerns

Missing evaluation criteria
No accessible content for tender documents
Lack of explicit sustainability considerations

Recommendations

1. Provide detailed evaluation criteria in the tender documents.
2. Ensure all tender documents are accessible to potential bidders.
3. Incorporate sustainability criteria to align with modern procurement practices.

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