Contract for the provision of a Collections Management System for Archives

This tender for a Collections Management System is generally well-structured with clear basic information and a reasonable estimated value. However, it lacks detailed technical requirements and evaluation criteria, and the submission deadline might be tight.

The tender adheres to basic legal requirements with a clear CPV code and a defined procedure. Deadlines are present, though the submission deadline could be considered short. No disputes are reported. The procedure is 'Below threshold - open competition', which is a valid approach for the estimated value.

The description of Northumberland Archives and the need for a Collections Management System is clear and provides good context. The purpose of the CMS for both back-end management and public access is well-articulated. However, specific technical requirements and evaluation criteria are missing, which impacts overall clarity.

Most basic information is present, including title, reference, organization, estimated value, and contract duration. The submission deadline and contract start date are also specified. However, the lack of detailed technical requirements and the absence of content in the tender documents reduce completeness.

The tender is an open competition, which promotes fairness. The estimated value is disclosed, and the criteria for selection are not explicitly tailored to specific companies. However, the absence of specified evaluation criteria makes it difficult to assess the objectivity of the selection process fully.

The tender specifies a contract start date and duration. However, it is unclear if e-submission is mandatory or supported, and the lack of document content makes practical assessment difficult. Financing information is not detailed.

Key fields such as title, reference, organization, value, and dates are populated consistently. There are no reported disputes or suspensions. The dates provided are logical within the context of the tender.

There is no explicit mention of green procurement, social aspects, or innovation within the tender. It is also not indicated if the funding is EU-based. This suggests a lack of focus on sustainability criteria.