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Tenders

CONTRACT FOR THE PROVISION OF BILL VALIDATION AND BUREAU SERVICES

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 11, 2026
Contract Details
Category
Open Procedure
Reference
005750-2026
Value
£86,400
Location
Hampshire and Isle of Wight, United Kingdom
Published
March 27, 2026
CPV Code
Project Timeline

Tender Published

January 22, 2026

Deadline for Questions

February 04, 2026

Submission Deadline

February 11, 2026

Contract Start Date

March 31, 2026

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Budget
£86,400
Duration
36 months
Location
Hampshire and Isle of Wight
Type
Open Procedure
59
Quality Score/100
Fair

Original Tender Description

Contract is for the provision of a comprehensive bill validation and utility bureau service to ensure accurate utility invoicing, effective supplier liaison, and reliable consumption and cost reporting across its UK‑wide estate.

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Requirements & Qualifications

12 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (1)
Technical (7)
Financial (1)
SUBMISSION REQUIREMENTS2
--Submission deadline: 2026-02-11T11:00:00+00:00.
--Bids must be submitted under an Open procurement procedure.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided information.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements are detailed in the provided information.
TECHNICAL CAPABILITY REQUIREMENTS7
--Ability to provide a comprehensive bill validation service.
--Ability to provide a comprehensive utility bureau service.
--Capability to ensure accurate utility invoicing.
FINANCIAL REQUIREMENTS1
--No specific financial requirements for bidders are detailed in the provided information.

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Documents

4 documents available with AI summaries

OCDS RecordDOC
005750-2026_ocds_record.json

This tender seeks a comprehensive bill validation and utility bureau service provider to manage accurate invoicing, supplier liaison, and consumption reporting for the Maritime and Coastguard Agency's UK-wide estate.

OCDS Release PackageDOC
005750-2026_ocds_release.json

The Maritime and Coastguard Agency seeks a comprehensive utility bill validation and bureau service to manage invoicing, supplier liaison, and reporting across its UK estate.

Official PDF VersionPDF
005750-2026_official.pdf

This tender notice details the Maritime and Coastguard Agency's requirement for comprehensive bill validation and utility bureau services, valued at an estimated £72,000, with a submission deadline of 11 February 2026.

Tender NoticeHTM
005750-2026.html

This tender seeks a comprehensive bill validation and utility bureau service to manage accurate invoicing, supplier liaison, and reporting for the Maritime and Coastguard Agency's UK-wide utility estate.

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59
Fair

Tender Quality Score

This tender provides a clear service description and basic information but suffers from significant gaps in evaluation criteria, detailed eligibility/financial requirements, and the lack of e-submission, impacting clarity, completeness, and fairness.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV code clearly, with no disputes. However, the AI summary indicates a lack of detailed mandatory exclusion and eligibility grounds, which are crucial for full legal compliance.

No specific mandatory exclusion grounds detailed in AI summary
No specific eligibility requirements detailed in AI summary
Clarity60/100

The service description and technical requirements are clear. However, the absence of specified evaluation criteria and detailed eligibility/financial requirements creates significant ambiguity for potential bidders regarding assessment and minimum qualifications.

Missing evaluation criteria
No specific eligibility requirements detailed
Completeness55/100

Basic tender information, deadlines, value, and duration are provided, and documents are available. Nevertheless, the critical absence of evaluation criteria and detailed mandatory exclusion, eligibility, and financial requirements renders the tender significantly incomplete for comprehensive bid preparation.

Missing evaluation criteria
No specific mandatory exclusion grounds detailed
Fairness45/100

While requirements do not appear tailored, the lack of specified evaluation criteria and the absence of e-submission significantly compromise the transparency and equal access essential for a fair procurement process.

Missing evaluation criteria
No e-submission
Practicality50/100

The contract start date and duration are clearly specified. However, the absence of electronic submission support is a significant practical drawback for bidders in a modern procurement environment.

No e-submission
Data Consistency90/100

The tender data is largely consistent, with logical dates and no reported disputes or suspensions. Minor omissions exist in non-critical fields such as specific procedure codes and the liable person's name.

Liable Person field is empty
Procedure type and code fields have empty codes
Sustainability20/100

The tender does not incorporate any explicit green procurement, social, or innovation criteria, indicating a missed opportunity to align with broader sustainability objectives. It is also not EU funded.

Not green procurement
No social criteria

Strengths

Clear service description
Basic information (title, reference, organization, value, duration) is complete
CPV code provided and appropriate
Documents are available and summarized
Data is largely consistent with logical dates

Concerns

Critical absence of evaluation criteria
Lack of detailed mandatory exclusion, eligibility, and financial requirements
No electronic submission support (e-submission)
Absence of green, social, or innovation criteria
Potential for reduced transparency and fairness due to missing criteria

Recommendations

1. Publish comprehensive evaluation criteria to ensure transparency and fairness.
2. Provide detailed mandatory exclusion, eligibility, and financial requirements for bidders.
3. Implement electronic submission to enhance practicality and equal access for bidders.

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