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Tenders

Framework for Cleaning Services at Carlton Academy Trust

Open
Deadline
23 days left
April 20, 2026
Contract Details
Category
Open Procedure
Reference
024369-2026
Value
£5,790,560
Location
West Yorkshire, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

March 18, 2026

Deadline for Questions

April 13, 2026

Submission Deadline

April 20, 2026

Contract Start Date

August 31, 2026

Budget
£5,790,560
Duration
36 months
Location
West Yorkshire
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The Carlton Academy Trust has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process. The schools involved are: - Oulton Academy, LS26 8EX High Park School, BD9 6RY Beechcliffe Thackley School, BD10 0TD Carlton Mills Primary School, BD5 9DS Marshfield Primary School, BD5 9DS Thorpe Primary School, BD10 9PY Carlton Bolling Academy, BD3 0DU This tender will establish a Framework Agreement which will allow the Trust to add additional schools to the contract throughout the tenure. Any joining schools will align with the same contract end date. Start date 1st September 2026- with Oulton joining on 1st October 2026 The Contract Duration and Structure Initial Term: 3 years (with 2 optional one-year extensions). Financial Model:Guaranteed fixed cost model: Defined annual labour costs, operation overheads and management fees. It is the intention of the Trust to appoint a single contractor in order to maximise the benefits for all parties. The quality of the service and the proposed budget for the second year will be reviewed three months before the expiry of the first twelve months. The Trust at this time reserves the right to terminate the contract should either the quality or future costs be unacceptable. Some TUPE Data outstanding- will issue as clarification asap. Note Pay increases will be agreed 10th March 2026 for April 2026 and a clarification will be issued to agree how bidders should apply this and April 2027 awards, as soon as possible.

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Requirements & Qualifications

13 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (3)
SUBMISSION REQUIREMENTS3
--Bidders must submit proposals for cleaning services.
--Bidders must be prepared to discuss financial and qualitative benefits.
--TUPE data will be issued as clarification.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS3
--Bidders must be capable of providing cleaning services.
--Bidders must be able to enter into a Framework Agreement.
--Bidders must be able to accommodate the addition of new schools to the contract during its tenure.
TECHNICAL CAPABILITY REQUIREMENTS3
--Bidders must demonstrate the ability to provide cleaning services to multiple schools.
--Bidders must be able to align with the contract end date for any joining schools.
--Bidders must be able to provide a quality service.
FINANCIAL REQUIREMENTS3
--Bidders must propose a budget for the second year of the contract.
--Bidders must adhere to a guaranteed fixed cost model: Defined annual labour costs, operation overheads and management fees.
--Bidders must be prepared for pay increases to be agreed on 10th March 2026 for April 2026 and April 2027 awards.

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Documents

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75
Good

Tender Quality Score

This tender for cleaning services at Carlton Academy Trust is generally well-structured, with a clear scope and estimated value. However, it lacks specific evaluation criteria and details on document content, impacting its overall quality.

Score Breakdown

Legal Compliance75/100

The tender adheres to open procedure and provides a CPV code. Deadlines are present, though the submission deadline might be considered tight given the complexity. No disputes are indicated. Regulatory compliance is assumed but not explicitly detailed.

Clarity80/100

The description of services and the framework agreement structure is clear. The inclusion of specific schools and the possibility of adding more is well-explained. However, the absence of explicit evaluation criteria creates ambiguity for bidders.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including estimated value, duration, and start dates. However, the lack of accessible document content and the mention of outstanding TUPE data and pay increase clarifications suggest some information is not yet fully provided.

No document content available
Outstanding TUPE data and pay increase clarifications
Fairness85/100

The tender is open, and the value is disclosed. The criteria for selecting a single contractor are not explicitly stated, which could be improved. The process appears to be generally fair, with no obvious tailoring to specific companies.

No evaluation criteria specified
Practicality65/100

The tender mentions a contract start date and duration. However, the lack of information regarding e-submission and the URL for documents hinders practical application. Financing information is not detailed.

No e-submission
Document URL missing
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no indications of suspension or disputes. The dates provided are logically sequenced.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation. The tender is not indicated as EU funded, which limits its sustainability score.

Not green procurement
No social criteria

Strengths

Clear scope and objective
Estimated value disclosed
Framework agreement structure explained
CPV code provided

Concerns

Missing evaluation criteria
No document content available
Lack of e-submission details
Unspecified sustainability considerations

Recommendations

1. Provide clear evaluation criteria for bidder selection.
2. Make all tender documents accessible with clear URLs.
3. Incorporate sustainability considerations into the tender requirements.

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