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Tenders

Provision of HR & Payroll Software Services

Open
Deadline
23 days left
April 20, 2026
Contract Details
Category
Other
Reference
028144-2026
Value
£1,650,000
Location
Shropshire and Staffordshire, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

March 26, 2026

Deadline for Questions

April 13, 2026

Submission Deadline

April 20, 2026

Contract Start Date

April 30, 2027

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Budget
£1,650,000
Duration
60 months
Location
Shropshire and Staffordshire
Type
Other
75
Quality Score/100
Good

Original Tender Description

Market engagement to secure Expressions of Interest to develop a full HR & Payroll software system and procurement strategy. The proposed HR & Payroll system will require a range of functionality as outlined in the brief, organisations capable of providing a suitable system for a busy FE college with approx. 2100 users. are invited to respond to allow for further conversations to be held in accordance with the timetable. All documents are available for free of charge download from the College's appointed e-tendering system In-Tend Education portal at https://www.in-tendhost.co.uk/educationportal/aspx/Home

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Requirements & Qualifications

8 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (1)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS2
--Respond to allow for further conversations to be held in accordance with the timetable.
--All documents are available for free of charge download from the College's appointed e-tendering system In-Tend Education portal at https://www.in-tendhost.co.uk/educationportal/aspx/Home
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS1
--Organizations capable of providing a suitable HR & Payroll system for a busy FE college with approx. 2100 users.
TECHNICAL CAPABILITY REQUIREMENTS3
--Ability to develop a full HR & Payroll software system.
--Ability to develop a procurement strategy.
--System must require a range of functionality as outlined in the brief.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are detailed in the provided text.

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Documents

No processed documents available for this tender.

Documents will appear here once they are downloaded and analyzed.

75
Good

Tender Quality Score

This tender is in the planning stage, seeking expressions of interest for HR & Payroll software. It offers good clarity and fairness but lacks detailed technical and financial requirements, and specific sustainability considerations.

Score Breakdown

Legal Compliance75/100

The tender is in a planning phase, which inherently limits some aspects of legal compliance checks. The CPV code is appropriate, and there are no immediate indications of disputes. However, the absence of a specified procedure type and the potential for a short submission deadline (relative to the planning stage) are minor concerns.

Clarity80/100

The description clearly outlines the objective (market engagement for HR & Payroll software) and the target audience (organizations capable of providing such a system for a college of approximately 2100 users). The availability of documents via an e-tendering portal is also clearly stated. However, the 'brief' mentioned for functionality is not directly accessible or summarized here.

Completeness70/100

Key information such as title, reference, organization, estimated value, contract duration, and start date are present. The CPV code and NUTS code are provided. However, the tender documents themselves are not accessible or summarized, and crucial details like mandatory exclusion grounds, specific eligibility, technical, and financial requirements are missing, impacting overall completeness.

No document content available
Fairness85/100

The tender is open to all organizations capable of meeting the general requirements, and documents are freely accessible via a public portal. The estimated value is disclosed, and the criteria for response are objective (capability to provide the system). The lack of specific, potentially restrictive tailored requirements contributes to a good fairness score.

Practicality65/100

The tender specifies an e-tendering portal for document access and submission, which is positive. The contract start date and duration are clear. However, the absence of explicit financing information and the lack of detailed technical and financial requirements in the provided text make it less practical for immediate detailed proposal preparation.

No e-submission (implied, as only document access is mentioned)
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated logically. There are no reported disputes or suspensions. The timeline appears consistent with a planning phase.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation within the provided tender information. The tender is not indicated as EU funded. This suggests a lack of focus on sustainability criteria.

Not green procurement
No social criteria

Strengths

Clear objective and target audience
Disclosed estimated value and contract details
Free access to documents via e-tendering portal
Appropriate CPV code provided

Concerns

Missing detailed technical and financial requirements
Lack of specific evaluation criteria
No information on sustainability aspects
Potential for a short submission deadline relative to planning stage

Recommendations

1. Provide detailed technical specifications and evaluation criteria in subsequent documentation.
2. Incorporate sustainability and social value considerations into the procurement strategy.
3. Ensure sufficient time is allocated for the submission deadline once the full tender is released.

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