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Tenders

002759 - Choice Based Lettings (CBL), Housing Register and Homelessness System

Open
Deadline
24 days left
April 21, 2026
Contract Details
Category
Open Procedure
Reference
020692-2026
Value
£720,000
Location
Tees Valley and Durham, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

March 09, 2026

Deadline for Questions

April 14, 2026

Submission Deadline

April 21, 2026

Contract Start Date

June 14, 2026

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Budget
£720,000
Duration
36 months
Location
Tees Valley and Durham
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The purpose of this project is to procure a comprehensive solution to support the operation and management of Durham Key Options, the Choice-Based Lettings (CBL) scheme used to advertise and allocate social rented homes across the county. The scheme enables properties from the local authority housing register and a range of partner landlords to be let transparently and efficiently. Collectively, partners within the scheme manage approximately 40,000 homes. The Contract period is for an initial 3-year period, with the option to extend for a further 3 years, subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 1st December 2026, following a period of mobilisation and implementation. Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org

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Requirements & Qualifications

8 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (1)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS2
--Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org
--Deadline for submission: 2026-04-21T00:00:00
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements listed in the provided text]
ELIGIBILITY REQUIREMENTS1
--[No specific requirements listed in the provided text]
TECHNICAL CAPABILITY REQUIREMENTS3
--Provide a comprehensive solution to support the operation and management of Durham Key Options, the Choice-Based Lettings (CBL) scheme.
--The solution must enable transparent and efficient letting of properties from the local authority housing register and partner landlords.
--The solution must support the management of approximately 40,000 homes.
FINANCIAL REQUIREMENTS1
--[No specific requirements listed in the provided text]

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Documents

No processed documents available for this tender.

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75
Good

Tender Quality Score

This tender for a Choice-Based Lettings system is generally well-structured, with clear objectives and a disclosed estimated value. However, it lacks specific evaluation criteria and details on sustainability, and the submission deadline might be tight.

Score Breakdown

Legal Compliance75/100

The tender follows an open procedure and provides a CPV code. Deadlines are specified, though the submission deadline could be considered short given the complexity of the system. No disputes are reported. Regulatory compliance is assumed but not explicitly detailed.

Clarity80/100

The description of the required system is clear, outlining the purpose and scope of the Choice-Based Lettings scheme. Technical capabilities are broadly defined. However, specific evaluation criteria are missing, which impacts the clarity of how bids will be assessed.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. The contract start date and go-live date are provided. However, the content of the tender documents is not available, and specific financial or eligibility requirements are not detailed.

No document content available
Fairness85/100

The tender is open, and documents are accessible free of charge via a portal. The estimated value is disclosed. The criteria for selection are not specified, which could be a concern for fairness. There are no indications of requirements tailored to specific companies.

No evaluation criteria specified
Practicality65/100

Tender documents are accessible online. The contract start date and duration are specified. Financing information is not detailed. The submission process is not explicitly described as e-submission, and the URL for the portal is provided.

No e-submission mentioned
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no reported disputes or suspensions. The dates provided (submission deadline, contract start, go-live) are logically sequenced.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation within the tender description. The tender is not indicated as EU funded.

Not green procurement
No social criteria

Strengths

Clear description of the project's purpose and scope
Estimated value and contract duration disclosed
Open procedure with free access to documents
Well-defined CPV code

Concerns

Missing specific evaluation criteria
Lack of detail on sustainability aspects
Submission deadline might be tight
No content available for tender documents

Recommendations

1. Specify clear evaluation criteria to enhance transparency.
2. Include details on sustainability requirements (e.g., green procurement, social value).
3. Consider extending the submission deadline if feasible.

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