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Tenders

SPS-02234 In-Cell Digital Services

Open
Deadline
6 days left
April 10, 2026
Contract Details
Category
Open Procedure
Reference
020426-2026
Value
Not disclosed
Location
Scotland, United Kingdom
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

March 06, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Budget
Not disclosed
Duration
60 months
Location
Scotland
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The purpose of this Contract is to provide the SPS with a self-service core System (database, middleware, app/web server) for use within the prisoner's personal accommodation. The System shall be hosted by the Supplier either on their own premises (‘vendor hosted’) using a replicated configuration across the Supplier’s data centres for resilience and disaster recovery, or on a third party cloud-based Infrastructure as a Service (IaaS) platform. In all cases, the System shall be securely hosted and dedicated exclusively to the SPS’ use. The hosted solution shall provide a secure route from the users in-cell TVs which use a Raspberry Pi 4 device for connectivity and must be operatable for the full Contract. The Supplier shall, through testing, demonstrate that the System remains fully operational and continues to provide the complete range of Services in the event of the failure of any single system instance. The Supplier shall be responsible for providing the System; building, testing and installing the raspberry pi devices and providing the on-going service, support and maintenance for the duration of the Contract Term. The Contract Term shall be 5 years from the last Establishment Go Live Date with the option to extend for any number of periods up to a maximum of 3 years.

Risk Analysis

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Requirements & Qualifications

12 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (8)
Financial (1)
SUBMISSION REQUIREMENTS1
--No specific submission requirements detailed in the provided text.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds detailed in the provided text.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements detailed in the provided text.
TECHNICAL CAPABILITY REQUIREMENTS8
--Provide a self-service core System (database, middleware, app/web server) for use within prisoner's personal accommodation.
--System shall be hosted by the Supplier either on their own premises ('vendor hosted') or on a third party cloud-based Infrastructure as a Service (IaaS) platform.
--Hosted solution shall be securely hosted and dedicated exclusively to the SPS' use.
FINANCIAL REQUIREMENTS1
--No specific financial requirements detailed in the provided text.

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Documents

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75
Good

Tender Quality Score

This tender for in-cell digital services by the Scottish Prison Service is generally well-structured, with clear technical requirements and a defined contract duration. However, it lacks transparency regarding financial value and evaluation criteria, and the submission deadline might be tight.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard open procedure and provides a CPV code. Deadlines are present, though the submission deadline's adequacy is questionable. No disputes are noted. The procedure is clear, but the absence of explicit regulatory compliance details limits a higher score.

Clarity80/100

The description of the required system and its hosting options is clear. Technical requirements are well-documented, outlining the core functionalities and resilience needs. However, the lack of specified evaluation criteria introduces ambiguity for bidders.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including the organization, title, reference, and contract duration. The description is detailed. However, the estimated value is not disclosed, and the content of the tender documents is not available, impacting overall completeness.

Estimated value not disclosed
No document content available
Fairness85/100

The tender is an open procedure, allowing broad participation. E-procurement is specified. The requirements are technical and do not appear to be tailored to specific companies. The main concern is the lack of disclosed financial value, which can affect fairness.

Estimated value not disclosed
Practicality65/100

E-procurement is indicated. The contract duration is specified. However, the tender documents are not accessible for review, and financing information is absent, hindering practical assessment. The URL for document access is also missing.

No document content available
Document URL missing
Data Consistency90/100

Key fields such as title, reference, organization, and CPV code are populated. The contract duration is logical. No suspension or disputes are reported. The dates provided are consistent.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. While the core service is essential, there's no indication of sustainability considerations within the requirements.

Not green procurement
No social criteria

Strengths

Clear technical requirements for the digital services.
Open procedure for broad participation.
Defined contract duration of 5 years with extension options.
CPV code provided for classification.

Concerns

Estimated financial value is not disclosed.
Evaluation criteria are not specified.
Tender documents are not accessible for review.
Submission deadline may be too short given the complexity.

Recommendations

1. Disclose the estimated financial value to enhance transparency and fairness.
2. Publish the evaluation criteria to guide bidders and ensure objective assessment.
3. Provide accessible links or content for all tender documents.

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