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Tenders

Littlehampton Town Council Christmas Illuminations Tender

Open
Deadline
3 days left
March 29, 2026
Contract Details
Category
Open Procedure
Reference
024171-2026
Value
£84,600
Location
United Kingdom
Published
March 19, 2026
CPV Code
Project Timeline

Tender Published

March 17, 2026

Deadline for Questions

March 22, 2026

Submission Deadline

March 29, 2026

Contract Start Date

April 30, 2026

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Budget
£84,600
Duration
35 months
Location
United Kingdom
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The Council requires a Christmas illuminations contractor to provide Christmas lights to Littlehampton Town Centre and Wick High Street. Littlehampton Town Council are inviting tenders for the provision of services in respect of the supply, installation, maintenance, removal and storage of leased Christmas lights and decorations annually. The successful contractor will be responsible for providing this service, liaising closely with the Community Engagement and Development team. The council is open to new suggestions for Christmas illuminations and looking for the 'WOW' factor. Essential requirements Location Item High Street Swags x15, 3D shapes X2, Christmas Tree x1 Surrey Street Swags x6 Beach Road Swags x8 Anchor Springs Store fronts , lights in street tree x1 Arundel Road Store fronts (covers 3 shops and then 2 shops) or lampposts (4 potentially), suggestions welcomed East Street Suggestions welcomed Duke Street Lights in street trees x3 The Arcade Swag lights x5 Franciscan Way Lamppost wraps x5 Wick Shopping Area Lamppost wraps x7 and lights in street tree x2 See uploaded document 'Christmas Illuminations Invitation to Tender 2026 to 2028' for full details. Attend the Littlehampton Town Centre Christmas Lights Switch on event each year to coordinate the switching on of the lights. Attend the Wick Christmas Lights Switch on event each year. The contractor is required to install the Christmas Lights two weeks before the Christmas Lights Switch on event which will happen on 21 November 2026. 2027 and 2028 to be confirmed. It is preferred the lights are not installed before Remembrance Sunday. The total maximum budget for three years is £70,500. All clarification is to be processed through Find a Tender / tenders@littlehampton-tc.gov.uk and will be shared with all prospective bidders to ensure an open and transparent process. Site visits are to be arranged by appointment with the listed contact. If you would like to meet with us or make a site visit, please call 01903 732063 and ask for Lucy Hall or e-mail lhall@littlehampton-tc.gov.uk Closing date Sunday 29 March 2026

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Requirements & Qualifications

31 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (6)
Technical (17)
Financial (3)
SUBMISSION REQUIREMENTS4
--Tenders to be submitted by the closing date: Sunday 29 March 2026.
--All clarification to be processed through Find a Tender / tenders@littlehampton-tc.gov.uk.
--Site visits are to be arranged by appointment with the listed contact (01903 732063, Lucy Hall or lhall@littlehampton-tc.gov.uk).
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated, but implied adherence to standard procurement regulations.
ELIGIBILITY REQUIREMENTS6
--Must be a Christmas illuminations contractor.
--Must be able to provide supply, installation, maintenance, removal, and storage of leased Christmas lights and decorations annually.
--Must be able to liaise closely with the Community Engagement and Development team.
TECHNICAL CAPABILITY REQUIREMENTS17
--Supply of Christmas tree lights (CPV: 31522000).
--Provision of Christmas lights and decorations for Littlehampton Town Centre and Wick High Street.
--Specific item requirements for High Street (Swags x15, 3D shapes X2, Christmas Tree x1).
FINANCIAL REQUIREMENTS3
--Total maximum budget for three years is £70,500.
--Value of tender is 84600 EUR.
--Duration of contract is 35 months.

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Documents

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75
Good

Tender Quality Score

This tender for Christmas illuminations is generally well-structured, with clear requirements and a reasonable process. However, it lacks explicit evaluation criteria and details on e-submission, impacting its overall quality.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement practices with a clear procedure and proper CPV code. Deadlines are provided, though the submission deadline might be considered tight given the complexity. No disputes are indicated. Regulatory compliance is assumed but not explicitly detailed.

Clarity80/100

The description of services and essential requirements is largely clear, with specific locations and item quantities listed. The invitation to suggest 'WOW' factor elements adds a degree of flexibility. However, the absence of explicit evaluation criteria leaves some ambiguity on how tenders will be assessed.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including estimated value, contract duration, and start date. The reference to an uploaded document for full details is noted. However, the lack of content or summaries for the uploaded documents is a significant drawback.

No document content available
Fairness85/100

The tender is open, and the value is disclosed. Communication channels for clarifications are clearly defined and shared with all prospective bidders, promoting transparency. Site visits are facilitated. There are no obvious requirements tailored to specific companies, suggesting a good level of fairness.

Practicality65/100

The tender specifies a contract start date and duration. Financing information is implicitly linked to the budget. However, the lack of explicit mention of e-submission and the need to arrange site visits by appointment could be improved for greater practicality.

No e-submission
Data Consistency90/100

Key fields such as title, organization, reference, value, and deadlines are populated. Dates are logical, and there are no indications of suspension or disputes. The contract duration and start date align with the overall timeline.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, innovation beyond 'WOW' factor suggestions, or EU funding. This indicates a lack of focus on sustainability criteria.

Not green procurement
No social criteria

Strengths

Clear description of services and locations
Open competition procedure
Transparent clarification process
Disclosure of estimated value and contract duration

Concerns

Missing explicit evaluation criteria
No content available for uploaded tender documents
Lack of e-submission option
Limited focus on sustainability

Recommendations

1. Include explicit evaluation criteria in future tenders.
2. Provide summaries or key excerpts of uploaded documents.
3. Consider implementing an e-submission portal for improved efficiency.

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