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Tenders

Finance, Human Resources and Payroll Systems

Open
Deadline
13 days left
April 10, 2026
Contract Details
Category
Open Procedure
Reference
015559-2026
Value
£1,500,000
Location
Surrey, East and West Sussex, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

February 20, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Contract Start Date

July 31, 2026

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Budget
£1,500,000
Duration
60 months
Location
Surrey, East and West Sussex
Type
Open Procedure
64
Quality Score/100
Good

Original Tender Description

This notice sets out the intention to procure suitable HR/Finance/Payroll systems and services, using formal tender documents that have been further developed during the (UK2) pre-engagement process. The planned procurement notice (UK3) refers to the succession of our existing Finance / HR and Payroll systems reach the end of their term contracts (whose contract end dates are in July and December 2027 respectively). The details shared during pre-engagement, and all Q&As asked continue to be available at https://help.chi.ac.uk/tenders and will remain so as they are added to under the deployment of the UK4 which will when published, invite tenders, and is where we will set out the detailed timetables, specification, assessment criteria and submission guidance. The UK 4 is expected to be published on 2 March 2026

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Requirements & Qualifications

11 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (1)
Technical (4)
Financial (1)
SUBMISSION REQUIREMENTS4
--Submit tenders by the deadline of 2026-04-10T00:00:00.
--Await the publication of the formal procurement notice (UK4) on 2 March 2026.
--Adhere to the detailed timetables, specification, assessment criteria, and submission guidance to be set out in the UK4.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided information. Bidders should refer to the formal tender documents (UK4) when published for applicable grounds.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements are detailed in the provided information. Bidders should refer to the formal tender documents (UK4) when published for applicable requirements.
TECHNICAL CAPABILITY REQUIREMENTS4
--Ability to provide suitable HR/Finance/Payroll systems.
--Ability to provide associated services for HR/Finance/Payroll systems.
--The proposed systems must be capable of succeeding and replacing the University's existing Finance/HR and Payroll systems.
FINANCIAL REQUIREMENTS1
--No specific financial standing requirements (e.g., minimum turnover) are detailed in the provided information. Bidders should refer to the formal tender documents (UK4) when published for applicable requirements.

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Documents

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64
Good

Tender Quality Score

This is a clear planning notice for a significant procurement, but it lacks detailed evaluation criteria and e-submission, and presents a contradiction regarding the estimated value's classification.

Score Breakdown

Legal Compliance75/100

The tender clearly defines the procedure type and CPV codes, and no disputes are noted. As a planning notice, deferring detailed legal requirements to the formal tender (UK4) is acceptable. However, the contradiction between the disclosed estimated value and its classification as 'Yes' is a transparency concern.

Contradiction: Estimated value disclosed but marked as 'Classified: Yes'
Clarity60/100

The purpose of this notice as a pre-procurement announcement is clear, and the description outlines the process well. However, specific technical, eligibility, and financial requirements, along with crucial evaluation criteria, are explicitly deferred to the future UK4 document, significantly reducing clarity for potential bidders at this stage.

Evaluation criteria are not specified
Specific requirements (technical, eligibility, financial) are not detailed
Completeness70/100

Basic information, key dates (submission, contract start, duration), and estimated value are provided. However, the actual tender documents are not yet available, and detailed requirements and evaluation criteria are missing, which is a significant gap for a comprehensive tender package.

Formal tender documents (UK4) are not yet available
Detailed requirements and evaluation criteria are missing
Fairness65/100

The pre-engagement process and disclosed estimated value contribute positively to fairness. However, the explicit absence of evaluation criteria is a major transparency issue, hindering bidders' ability to prepare effectively. The lack of e-submission also limits equal access and efficiency.

Evaluation criteria are not specified, impacting transparency
No e-submission functionality
Practicality60/100

Key dates like contract start and duration are known, and a URL for pre-engagement details is provided. However, the absence of electronic submission is a significant practical drawback in modern procurement, potentially increasing administrative burden for bidders.

No electronic submission supported
Data Consistency70/100

Most key fields are populated, and dates are logical and consistent with the planning status. The primary inconsistency lies in the estimated value being disclosed while simultaneously marked as 'Classified: Yes', which is contradictory.

Contradiction: Estimated value disclosed but marked as 'Classified: Yes'
Sustainability10/100

There is no mention or indication of green procurement, social aspects, or innovation focus within the provided tender information. This suggests a complete lack of integration of sustainability considerations.

No green procurement criteria
No social criteria

Strengths

Clear intent and purpose as a planning notice
Pre-engagement process and available Q&As URL provided
Key dates (submission, contract start, duration) are specified
Estimated value is disclosed (despite classification contradiction)
CPV and NUTS codes are appropriately assigned

Concerns

Lack of specific evaluation criteria
Absence of e-submission functionality
Contradiction: Estimated value disclosed but marked as 'Classified: Yes'
Formal tender documents (UK4) not yet available for detailed review
No mention of sustainability, social, or innovation aspects

Recommendations

1. Ensure the formal tender (UK4) clearly defines all evaluation criteria and specific requirements to enhance clarity and fairness.
2. Clarify the discrepancy regarding the estimated value being classified to improve transparency and data consistency.
3. Implement e-submission for the formal tender to enhance practicality, efficiency, and equal access for bidders.

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