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Tenders

Transport Infrastructure Planned and Reactive Maintenance

Open
Deadline
31 days left
April 28, 2026
Contract Details
Category
Open Procedure
Reference
027641-2026
Value
£6,600,000
Location
West Midlands, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 26, 2026

Deadline for Questions

April 21, 2026

Submission Deadline

April 28, 2026

Contract Start Date

July 31, 2026

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Budget
£6,600,000
Duration
56 months
Location
West Midlands
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

This contract is for the provision of transport infrastructure planned and reactive maintenance across TFWM's asset portfolio (bus stations and park and ride sites), including proactive and reactive maintenance tasks, PAT testing and provision of a helpdesk service to manage tasks. There are 5 key requirements set out in this specification, these are: Planned Maintenance, Reactive Maintenance, Portable Appliance Testing, Helpdesk, Semi-Skilled Operative. These services will be delivered in line with the following objectives: The provision of Planned Preventative Maintenance (PPM) services to the Mechanical and Electrical (M&E) plant & equipment included within the contract; The provision of reactive and emergency maintenance services to the Building Fabric and all M&E plant and equipment included within the contract; The provision of "ad-hoc" escort / access assistance to all specialist Service Providers, engaged in the delivery of these services; The carrying out of regular condition inspections across the facilities, at agreed intervals; Ensuring that all Statutory and Legislative compliance maintenance works are carried out to all M&E plant & equipment covered in this specification; The provision of specialist maintenance where required; The provision of a comprehensive Planned and Reactive maintenance service across the facilities that complies with the standards and provisions as outlined within this specification. TfWM has made a commitment to and is working to develop good practice in infrastructure sustainability, including green and sustainable technologies in the design, refurbishment and maintenance of transport infrastructure facilities. The Service Provider will be required to demonstrate a commitment to sustainability by integrating sustainable development into their operating practices and culture throughout the Contract. This can be achieved by using low fuel consumption and emissions vehicles, optimising visits to each site, recycling of waste materials, disposing of any controlled waste in an approved manner, working with reusable components, using innovative designs and green technology or ethically sourced materials.

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Requirements & Qualifications

17 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (6)
Technical (8)
Financial (1)
SUBMISSION REQUIREMENTS1
--No specific submission requirements are detailed in the provided text.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS6
--Must be capable of providing transport infrastructure planned and reactive maintenance across TFWM's asset portfolio (bus stations and park and ride sites).
--Must be able to deliver proactive and reactive maintenance tasks.
--Must be able to provide Portable Appliance Testing (PAT testing).
TECHNICAL CAPABILITY REQUIREMENTS8
--Provision of Planned Preventative Maintenance (PPM) services to Mechanical and Electrical (M&E) plant & equipment.
--Provision of reactive and emergency maintenance services to Building Fabric and all M&E plant and equipment.
--Provision of "ad-hoc" escort / access assistance to specialist Service Providers.
FINANCIAL REQUIREMENTS1
--The contract value is 6600000 EUR.

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Documents

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75
Good

Tender Quality Score

This tender for transport infrastructure maintenance is generally well-structured with clear objectives and a reasonable estimated value. However, it lacks specific evaluation criteria and details on submission, impacting overall quality.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard open procedure and provides a CPV code. Deadlines are present, though the submission deadline might be considered tight given the contract's scope. No disputes are noted. The absence of explicit evaluation criteria is a minor compliance concern.

Missing evaluation criteria
Clarity80/100

The description of services, including planned and reactive maintenance, PAT testing, and helpdesk, is clear. Key requirements and objectives are well-articulated. However, the lack of detailed submission requirements leaves some ambiguity.

No specific submission requirements detailed
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. However, the lack of content for the attached tender documents and the absence of specific submission requirements reduce completeness.

No document content available
No specific submission requirements detailed
Fairness85/100

The tender is open, and the estimated value is disclosed. Criteria are objective in description, and the process is an open procedure. The lack of specific company tailoring is positive. Full document access is assumed but not explicitly confirmed by content.

Practicality65/100

The contract start date and duration are specified. Financing information is not detailed. The primary concern is the lack of explicit mention of e-submission, which could impact practicality for bidders.

No e-submission mentioned
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated logically. There are no noted suspensions or disputes. The dates provided are consistent and do not raise immediate concerns.

Sustainability50/100

The tender mentions a commitment to sustainability and provides examples of how it can be integrated. However, it is not explicitly framed as 'green procurement' and lacks specific social or innovation criteria, limiting its score in this category.

Not explicitly green procurement
No specific social criteria

Strengths

Clear description of services and objectives
Open procedure with disclosed value
Inclusion of sustainability commitment
Well-defined contract duration and start date

Concerns

Missing evaluation criteria
No document content available for review
Lack of explicit e-submission process

Recommendations

1. Provide detailed evaluation criteria to enhance transparency.
2. Ensure tender documents are accessible and contain substantive content.
3. Clarify the e-submission process for improved bidder practicality.

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