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Tenders

Christmas Lights

Open
Deadline
8 days left
April 05, 2026
Contract Details
Category
Open Procedure
Reference
020669-2026
Value
£144,000
Location
South West England, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 08, 2026

Deadline for Questions

March 29, 2026

Submission Deadline

April 05, 2026

Contract Start Date

June 30, 2026

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Budget
£144,000
Duration
36 months
Location
South West England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Christchurch Town Council is procuring a Christmas lighting services contract for the festive seasons 2026-2028. The appointed contractor will be required to design, supply (on a hire/lease basis), install, test, maintain, remove and store Christmas lighting and festive decorations across designated locations within Christchurch, including the town centre, Bargates, High Street, the Quomps bandstand, Mudeford Recreation Ground, Mudeford Quay, Friar's Cliff, and selected roundabouts. The contract covers the provision of energy‑efficient LED lighting, motifs, column‑mounted features, tree lighting, bandstand lighting and associated fittings. All items must be suitable for outdoor use, comply with UK electrical safety standards, and be installed by competent, accredited personnel. The contractor must also provide appropriate control systems (e.g., timers, remote control options) and carry out all mandatory annual testing and certification. The services include: - development of full lighting designs and visual concepts - supply of all required lighting on a hire or lease basis - installation before the annual switch‑on event - in‑season maintenance and fault response - removal after the festive period - safe storage of equipment where applicable; - provision of all RAMS, compliance documentation, insurances and certificates. The Council has an annual budget of up to £40,000 on Option A tenders and £20,000 on Option B tenders. Tenderers may be asked to provide alternative options at lower budget levels. Final installation locations remain subject to confirmation, including highway permissions and availability of suitable electrical supply.

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Requirements & Qualifications

23 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (10)
Technical (7)
Financial (4)
SUBMISSION REQUIREMENTS1
--None explicitly stated in the provided text, beyond the general requirements for the service.
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated in the provided text.
ELIGIBILITY REQUIREMENTS10
--Must be able to design, supply (hire/lease), install, test, maintain, remove, and store Christmas lighting and festive decorations.
--Must provide energy-efficient LED lighting, motifs, column-mounted features, tree lighting, bandstand lighting, and associated fittings.
--All items must be suitable for outdoor use.
TECHNICAL CAPABILITY REQUIREMENTS7
--Proven ability to design Christmas lighting schemes.
--Capacity to supply a range of Christmas lighting and festive decorations on a hire/lease basis.
--Expertise in the installation of outdoor lighting systems.
FINANCIAL REQUIREMENTS4
--Annual budget for Option A tenders: up to £40,000.
--Annual budget for Option B tenders: up to £20,000.
--Tenderers may be asked to provide options at lower budget levels.

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Documents

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75
Good

Tender Quality Score

This tender for Christmas lighting services is generally well-structured with clear requirements and a reasonable estimated value. However, it lacks explicit evaluation criteria and details on e-submission, impacting its overall practicality and fairness.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements with a clear procedure (open competition below threshold) and a proper CPV code. Deadlines are provided, though the submission deadline might be considered tight given the scope. No disputes are indicated. Regulatory compliance is implied through the mention of UK electrical safety standards.

Clarity80/100

The description of services is comprehensive, detailing the scope of work, types of lighting, and required contractor capabilities. Requirements are documented within the AI-extracted section, and conditions for installation are specified. However, explicit evaluation criteria are missing, which could lead to ambiguity.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, contract duration, and start date. The CPV code is provided. However, the content of the tender documents is not available, and there is no mention of mandatory exclusion grounds, which could be considered a gap.

No document content available
Mandatory exclusion grounds not explicitly stated
Fairness85/100

The tender is an open competition, which promotes fairness. The estimated value is disclosed, and the procedure is clear. The requirements are generally objective and focused on service delivery. However, the lack of explicit evaluation criteria could introduce subjectivity. The absence of information on e-submission is a minor concern.

Missing evaluation criteria
Practicality65/100

The tender specifies a contract start date and duration. Financing information is implied through the budget figures. However, the lack of explicit e-submission details and the absence of document content reduce its practicality for potential bidders.

No e-submission specified
No document content available
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. The contract duration and start date are logical. There are no indications of suspension or disputes. The CPV code is appropriate for the service.

Sustainability50/100

The tender mentions energy-efficient LED lighting, which is a positive step towards green procurement. However, there are no explicit mentions of social aspects, innovation, or EU funding, which limits its sustainability score.

Not explicitly green procurement beyond LED
No social criteria mentioned

Strengths

Clear and comprehensive service description
Open competition procedure
Appropriate CPV code
Disclosure of estimated value

Concerns

Missing evaluation criteria
No document content available
Lack of explicit e-submission details
Limited sustainability aspects beyond energy efficiency

Recommendations

1. Specify clear evaluation criteria to ensure transparency.
2. Provide access to full tender documents and outline the e-submission process.

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