Tenders

Owned Plant Maintenance Services

Open

Deadline

149 days left

August 31, 2026

Contract Details

Original Tender Description

Cadent is looking for an end‑to‑end maintenance, repair, and compliance support service for Cadent's plant and vehicle assets across specified networks, providing 24/7/365 operational coverage. This includes workshop/repair network, document management, scheduled maintenance, cost control, workflow management, technical support, and general resources for account management, defect management, and breakdown services.

Risk Analysis

Risk analysis is not yet available for this country's tenders. Currently supported: Estonia, Poland, Lithuania, and Latvia.

Win Strategy

Get an AI-powered winning strategy tailored to this tender. Includes win probability score, key opportunities and challenges, recommended bid focus areas, competitive positioning insights, and actionable recommendations to maximize your chances.

Competitors

Upgrade to see which companies are likely to bid on this tender, based on historical procurement data.

Requirements & Qualifications

78 requirements across 5 categories

Submission (4)

Mandatory (1)

Compliance (34)

Technical (38)

Financial (1)

SUBMISSION REQUIREMENTS4

--Bids are to be submitted by the deadline of 2026-09-01T00:00:00+01:00.

--The contract duration is 36 months.

--Bidders may bid for the entire Cadent footprint or specific networks.

MANDATORY EXCLUSION GROUNDS1

--No specific mandatory exclusion grounds are detailed in the provided text.

ELIGIBILITY REQUIREMENTS34

--Must be able to provide end-to-end maintenance, repair, and compliance support service for Cadent's plant and vehicle assets.

--Must be able to provide 24/7/365 operational coverage.

--Must be able to cover the entire Cadent footprint or specific networks.

--Must provide provisions for collection & delivery.

--Must provide provisions for out-of-hours servicing when necessary.

--Must offer a Tyre Replacement service.

--Must provide fixed and mobile provisions across all of Cadent's Plant assets / footprint 24/7/365.

--Must be able to manage document management of Cadent Owned Vehicles.

--Must be able to produce and store defect rectification documents.

--Must be able to manage scheduled maintenance processes.

--Must be able to manage LOLER inspections booking for plant.

--Must be able to manage trailer mandatory brake testing following intervention with the brake system.

--Must establish communication with Manufacturers to ensure recalls and campaigns are merged into the safety inspection plan.

--Must be able to guide times for standard servicing and repair items.

--Must be able to produce detailed additional authority requests for onward delivery to Cadent for approval.

--Must be able to process authority once approval is given.

--Must obtain prior approval before incurring expenditure beyond agreed levels.

--Must be able to liaise with Manufacturers for warranty management.

--Must submit job estimate and authority in a timely manner (SLA).

--Must evaluate job estimates ensuring unessential work is kept to a minimum without compromising compliance, safety, quality and VOR time.

--Must be able to issue and manage manufacturer safety recalls.

--Must be able to produce bespoke inspection/service sheets.

--Must be able to support with technical bulletins.

--Must be able to support with technical skill, advice and compliance.

--Must be able to make recommendations on proactive campaigns on preventative maintenance, reducing VOR time.

--Must actively support Cadent campaigns and safety recalls.

--Must be able to perform root cause analysis for major failures, providing engineering investigation and reports for Cadent.

--Must provide an Account Manager.

--Must provide competent persons to manage Cadent defects.

--Must support Cadent in each Network and ensure all support is Network aligned.

--Must provide 0800 - 1800hrs Customer support via telephone and email.

--Must supply and resource a single point of contact Driver Helpline number (freephone) providing 24/7/365 coverage including recovery.

--Must provide escalation management.

--Must provide breakdown services 24/7/365 for all Cadent plant.

TECHNICAL CAPABILITY REQUIREMENTS38

--Ability to provide end-to-end maintenance, repair, and compliance support service for Cadent's plant and vehicle assets.

--Capability to provide 24/7/365 operational coverage.

--Capability to cover the entire Cadent footprint or specific networks.

--Provision for collection & delivery.

--Provision for out-of-hours servicing when necessary.

--Tyre Replacement service.

--Fixed and mobile provisions across all of Cadent's Plant assets / footprint 24/7/365.

--Document management of Cadent Owned Vehicles: checking, filing, and storing original maintenance records; filing and storage of statutory certificates; upload copies of documentation and certificates into platforms/portals including the Cadent Asset Database.

--SLA on compliance documentation being uploaded onto portals e.g. Loler Certificates within 48 hours.

--Production and storage of defect rectification documents.

--Producing and sending invites for scheduled maintenance.

--Garage booking support including provisions for collection and delivery on all asset types.

--Bookings for main dealers (manufacturers safety recalls).

--Management of missed appointments via daily reports.

--Management of LOLER inspections booking for plant.

--Management of trailer mandatory brake testing following intervention with the brake system.

--Establish communication with Manufacturers to ensure recalls and campaigns are merged into the safety inspection plan.

--Guide times for standard servicing and repair items.

--Producing detailed additional authority requests for onward delivery to Cadent for approval.

--Processing authority once approval is given.

--Obtain prior approval before incurring expenditure beyond agreed levels.

--Liaising with Manufacturers for warranty management.

--Timely submission of job estimate and authority (SLA).

--Evaluation of job estimates ensuring unessential work is kept to a minimum without compromising compliance, safety, quality and VOR time.

--Issuing and managing manufacturer safety recalls.

--Producing bespoke inspection/service sheets.

--Supporting with technical bulletins.

--Supporting with technical skill, advice and compliance.

--Recommendations on proactive campaigns on preventative maintenance, reducing VOR time.

--Actively support Cadent campaigns and safety recalls.

--Route cause analysis for major failures - engineering investigation and reports provided for Cadent.

--Provision of an Account Manager.

--Provision of competent persons to manage Cadent defects.

--Support Cadent in each Network and ensure all support is Network aligned.

--0800 - 1800hrs Customer support via telephone and email.

--Supply and resource single point of contact Driver Helpline number (freephone) providing 24/7/365 coverage including recovery.

--Escalation management.

--Provision of breakdown services 24/7/365 for all Cadent plant.

FINANCIAL REQUIREMENTS1

--Total value of the tender is 6,720,000 EUR.

Requirements Preview

Documents

Get AI-generated summaries of all tender documents. Quickly understand what each document contains without reading hundreds of pages — covering scope, conditions, evaluation criteria, and key obligations.

Good

Tender Quality Score

This tender is generally well-structured with a clear description of services required. Key concerns include the lack of explicit evaluation criteria and limited access to tender documents, impacting a full assessment of compliance and fairness.

Score Breakdown

Legal Compliance75/100

The tender adheres to most legal compliance aspects, including a clear CPV code and a defined procedure. However, the submission deadline is quite long, which might be a concern for timely submission for some bidders, although it does not violate typical regulatory limits. The absence of stated evaluation criteria is a significant oversight. Missing reveal date is noted.

•Missing reveal date

•No evaluation criteria specified

Clarity80/100

The description of services is detailed and comprehensive, outlining a wide range of maintenance, repair, and compliance support. Requirements are well-documented and specific, making it relatively clear what is expected from potential bidders.

Completeness70/100

Most basic information such as title, reference, organization, estimated value, and contract duration are present. However, the inability to access tender documents hinders a complete assessment of all attached information and requirements. The contract start date matching the submission deadline is unusual and could cause confusion.

•No document content available

•Contract start date coincides with submission deadline

Fairness85/100

The tender allows for bidding on either the entire footprint or specific networks, which promotes fairness. The value is disclosed, and criteria, though not explicitly stated for evaluation, seem objectively described in the service requirements. Access to full documents is a concern.

•No document content available

Practicality65/100

While the service requirements are detailed, the absence of information regarding e-submission mechanisms is a drawback. The contract start date coinciding with the submission deadline is impractical. Financing information is not detailed.

•No e-submission specified

•Contract start date coincides with submission deadline

Data Consistency90/100

Key fields such as title, reference, organization, value, and CPV code are populated. The dates are logical within the context of a tender process, though the contract start date is noted as unusual. There are no reported suspensions or disputes. The main inconsistency is the contract start date aligning with the submission deadline.

•Contract start date coincides with submission deadline

Sustainability50/100

There is no explicit mention of green procurement, social aspects, innovation, or EU funding in the provided text, which limits the sustainability score.

•Not green procurement

•No social criteria

Strengths

Detailed service description

Clear CPV code and classification

Disclosed estimated value

Option to bid on specific networks

Concerns

Missing evaluation criteria

Inaccessible tender documents

Unusual contract start date

Lack of sustainability focus

Recommendations

1. Specify evaluation criteria clearly.

2. Provide access to all tender documents.

3. Clarify the contract start date or ensure it is distinct from the submission deadline.

AI Scoring Preview

Complete quality score analysis

Detailed sub-score breakdown

Strengths & concerns insights

Strategic recommendations

No credit card required • Setup in 2 minutes

New Service

Want us to handle this tender?

Our procurement experts prepare everything. Proven to work — you review, approve, and submit.

~1hYour time only

80%+80%+

$0Upfront

See full comparison

Without TaaSWith TaaS

40-80 hrs

Preparation time

~1 hr

Your time only

15-25%

Average win rate

80%+

Win rate

Risk of errors

Manual review

Expert QA

Compliance check

You do all

Handle everything

We do all

End-to-end service

Let's Win This Tender

Pay only when you win · 400+ companies trust us

Or do it yourself

AI Copilot

Hello! I'm your AI assistant for this tender. I can help you understand requirements, deadlines, eligibility criteria, and provide strategic insights.

What are the main requirements?

When is the deadline?

Who is eligible to bid?

No credit card required

Owned Plant Maintenance Services

Original Tender Description

Risk Analysis

Win Strategy

Competitors

Requirements & Qualifications

Requirements Preview

Documents

Tender Quality Score

Score Breakdown

Strengths

Concerns

Recommendations

AI Scoring Preview

Want us to handle this tender?

AI Copilot

Add to Pipeline