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Chelmsford College Photocopier Tender

Open
Deadline
6 days left
April 03, 2026
Contract Details
Category
Open Procedure
Reference
018275-2026
Value
£864,000
Location
North East England, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

March 02, 2026

Deadline for Questions

March 27, 2026

Submission Deadline

April 03, 2026

Contract Start Date

July 31, 2026

Budget
£864,000
Duration
36 months
Location
North East England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Chelmsford College is Looking to Lease 20 MFD's across both of our campuses for a period of 3 years with a potential to extend for a further two years.

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Requirements & Qualifications

9 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (3)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS2
--Bids must be submitted by the deadline of 2026-04-03T00:00:00.
--Requirements must be provided in English, Estonian, Latvian, Polish, and Lithuanian.
MANDATORY EXCLUSION GROUNDS1
--No specific grounds listed in the provided text.
ELIGIBILITY REQUIREMENTS3
--Bidders must be able to supply 20 MFDs (Multi-Function Devices).
--Bidders must be able to lease the MFDs for a period of 3 years.
--Bidders must be able to extend the lease for a further two years.
TECHNICAL CAPABILITY REQUIREMENTS2
--The MFDs must be suitable for use across two campuses.
--The CPV code for the requirement is 30121100 - Photocopiers.
FINANCIAL REQUIREMENTS1
--The total value of the tender is 864000 EUR.

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Documents

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75
Good

Tender Quality Score

This tender offers a clear procurement for photocopier leasing with well-defined core requirements. However, it lacks detailed evaluation criteria and information on e-submission, impacting its overall quality.

Score Breakdown

Legal Compliance75/100

The tender uses an open procedure, specifies a CPV code, and appears to be compliant with general procurement principles. Deadlines are provided, though the submission deadline might be considered short given the tender's complexity. No disputes are noted.

Clarity80/100

The description of the requirement (leasing 20 MFDs for 3+2 years across two campuses) is clear. Eligibility and basic technical requirements are outlined. However, the absence of specified evaluation criteria makes it difficult for bidders to understand how their submissions will be assessed.

Missing evaluation criteria
Completeness70/100

Key information such as estimated value, contract duration, and start date are provided. The number of documents is listed, but their content is not accessible, which is a significant drawback. Basic eligibility and technical needs are stated.

No document content available
Fairness85/100

The tender is open, and the estimated value is disclosed, promoting transparency. Requirements are standard for photocopier leasing and do not appear tailored to specific companies. Full document access is limited, and e-submission is not explicitly mentioned.

Practicality65/100

The absence of explicit e-submission instructions and the lack of accessible tender documents hinder practical application. While contract duration and start date are specified, financing information is not detailed, and there's no mention of a document URL for accessing the full tender pack.

No e-submission
Document URL missing
Data Consistency90/100

Key fields like title, reference, organization, value, and dates are populated consistently. There are no reported disputes or suspensions, and the timeline appears logically sequenced. The submission deadline precedes the contract start date.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, innovation, or EU funding, suggesting a lack of focus in these areas.

Not green procurement
No social criteria

Strengths

Clear core requirement description
Open procedure type
Specified CPV code
Estimated value disclosed
Contract duration and start date provided

Concerns

Missing evaluation criteria
Inaccessible tender document content
No explicit e-submission mentioned
Lack of sustainability considerations

Recommendations

1. Provide detailed evaluation criteria.
2. Make all tender documents fully accessible with clear URLs.
3. Clarify the e-submission process and platform.

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