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Tenders

(Re)tender of diplomatic mail shipments

Open
Deadline
4 days left
April 08, 2026
Contract Details
Category
Other
Reference
00135217-2026
Value
kr30,000,000
Location
Hovedstaden, Denmark
Published
March 27, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 26, 2026

Deadline for Questions

April 01, 2026

Submission Deadline

April 08, 2026

Budget
kr30,000,000
Duration
Not specified
Location
Hovedstaden
Type
Other
75
Quality Score/100
Good

Original Tender Description

The Ministry of Foreign Affairs (hereinafter "the contracting authority") is tendering two framework agreements concerning the handling of the contracting authority's diplomatic shipments. A shipment is diplomatic when it is covered by the Vienna Convention of 18 April 1961 on Diplomatic Relations (Statutory Order No. 107 of 11/11/1968) or the Vienna Convention of 24 April 1963 on Consular Relations (Statutory Order No. 83 of 11/12/1972). The contracting authority's diplomatic shipments include shipments of envelopes, bags, sacks, pall

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Requirements & Qualifications

14 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (5)
Technical (4)
Financial (1)
SUBMISSION REQUIREMENTS3
--Bids must be submitted by the deadline: 2026-04-08 11:00:00.
--An online information meeting will be held to present the tender details and explain the bidding process. The time for this meeting is specified in the attached tender conditions.
--Bidders can submit offers for one or both sub-agreements.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS5
--Bidders must be capable of handling diplomatic shipments as defined by the Vienna Conventions (1961 and 1963).
--Bidders must be able to handle shipments of envelopes, bags, sacks, pallets, and general cargo.
--Bidders must be able to provide services via courier, air freight, or road transport.
TECHNICAL CAPABILITY REQUIREMENTS4
--Ability to handle diplomatic shipments of envelopes, bags, and sacks (Sub-agreement 1).
--Ability to handle diplomatic shipments of pallets and general cargo (Sub-agreement 2).
--Capability to manage shipments via courier, air freight, or road transport.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are detailed in the provided text.

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75
Good

Tender Quality Score

This tender for diplomatic postal services is generally well-structured with clear objectives and a defined scope. However, it lacks specific evaluation criteria and details on financial requirements, impacting its completeness and potentially fairness.

Score Breakdown

Legal Compliance75/100

The tender adheres to open procedure and specifies CPV codes. Deadlines are provided, though the submission deadline appears short given the complexity. Regulatory compliance is implied through reference to Vienna Conventions. No disputes are noted.

Submission deadline may be too short.
Clarity80/100

The description of services, including the definition of diplomatic shipments and the scope of work (courier, air, road transport, origin/destination), is clear. The division into two sub-agreements is well-explained. The mention of an online information meeting is helpful.

Completeness70/100

Basic information like title, organization, estimated value, and CPV code is present. The duration of the framework agreements (2 years with 2x1 year extension) is specified. However, crucial details such as specific evaluation criteria and detailed financial requirements are missing.

Missing evaluation criteria.
No specific financial requirements detailed.
Fairness85/100

The tender is an open procedure, allowing broad participation. The division into two sub-agreements offers flexibility. Criteria are objective in defining the scope of services. The use of e-procurement is mentioned. Full document access is assumed but not explicitly confirmed.

Practicality65/100

The tender mentions 'E-Procurement' as a characteristic, suggesting an electronic submission process. However, the 'Checks' section notes 'No e-submission', which is a contradiction. The contract start date is not specified, and financing information is absent. Document URL is not provided.

Contradiction regarding e-submission.
Missing contract start date.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadline are populated. The status is 'active'. No suspension or disputes are indicated. Dates are logical within the context of a tender publication.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation within the provided text. This suggests a lack of focus on these areas.

Not green procurement.
No social criteria.

Strengths

Clear definition of diplomatic shipments and scope of services.
Division into two sub-agreements for flexibility.
Open procedure for broad participation.
CPV code and estimated value provided.

Concerns

Missing evaluation criteria.
Lack of specific financial requirements.
Ambiguity regarding e-submission process.
Short submission deadline.
Absence of sustainability considerations.

Recommendations

1. Specify detailed evaluation criteria to ensure transparency.
2. Clarify the e-submission process and provide a direct URL to documents.
3. Consider incorporating sustainability and innovation elements into future tenders.

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