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IMAT Fire Security Tender

Tender Overview

LOCATION

Outer London - South, United Kingdom

VALUE

£403,200

DEADLINE

March 31, 2026 at 23:00

CATEGORY

Other

CPV CODE

31527260

REFERENCE

005496-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

Impact Multi Academy Trust is a multi-academy trust currently operating 8 schools across the London region, serving approximately 8,000 students. The Trust is dedicated to high educational standards and safe, compliant, and well-managed school estates. The Trust is tendering its Fire and Security Servicing and Maintenance Contract, with a proposed start date of 1st April 2026. The initial contract term will be three (3) years, ending on 31st March 2029, including termly and annual reviews and a break clause for mutual support if the relationship is not successful. There will be an option to extend for an additional two years (1+1), contingent on satisfactory performance and mutual agreement on budgets and service levels. The Trust aims to appoint a single, suitably qualified and experienced contractor to provide all planned and reactive fire and security servicing and maintenance across all Trust sites. The projected turnover for the three-year contract is approximately £336,000. The Trust is conducting this procurement as a one-stage open procedure in accordance with the Procurement Act 2023. To express interest and download free contract documents, please register at www.in-tendhost.co.uk/cohesionconsulting/aspx/Home. After registration, declare interest in the opportunity to access the full document set. Note: A Site Survey / Bidders Conference will be held on 28th January 2026. Bidders must provide DBS details and complete the Confidentiality Agreement by 27th January 2026 to attend. In essence, the Trust requires assurance that bidders can fully deliver their commitments, achieve high standards, and implement promised service enhancements. If not convinced, the Trust reserves the right to consider an insourced solution or make no award.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly stated in the provided information.
✓

ELIGIBILITY REQUIREMENTS

  • Must be a single contractor (not a consortium or joint venture).
  • Must be a suitably qualified contractor.
  • Must be an experienced contractor.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Must be able to deliver all planned fire and security servicing and maintenance services.
  • Must be able to deliver all reactive fire and security servicing and maintenance services.
  • Must be able to deliver services across all 8 Trust sites in the London region.
  • Must be able to commit to an initial contract term of three years (ending 31st March 2029).
  • Must be willing to participate in termly and annual performance reviews.
  • Must be able to commit to a potential extension option of a further two years (1+1).
  • Must demonstrate the ability to deliver commitments in full.
  • Must demonstrate the ability to achieve high standards of service.
  • Must demonstrate the ability to implement service enhancements.
💰

FINANCIAL REQUIREMENTS

  • Must have the financial capacity to undertake a contract with a projected turnover of circa £336,000 over three years.
📋

SUBMISSION REQUIREMENTS

  • Must register on the www.in-tendhost.co.uk/cohesionconsulting/aspx/Home portal.
  • Must declare interest in the opportunity on the portal to access and download full contract documents.
  • Must provide DBS details by 27th January 2026 to attend the Site Survey / Bidders Conference.
  • Must complete a Confidentiality Agreement by 27th January 2026 to attend the Site Survey / Bidders Conference.
  • Must attend the mandatory Site Survey / Bidders Conference on 28th January 2026.
  • Must submit the bid by the deadline of 1st April 2026, 00:00:00+01:00.
  • Must follow the procedures for a one-stage open procedure in accordance with the Procurement Act 2023.

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DOC
OCDS Record
OCDS Data005496-2026_ocds_record.json
Summary:
Impact Multi Academy Trust seeks a single qualified contractor for a £336,000, 3-year (plus 2-year extension) Fire and Security Servicing and Maintenance contract across its 8 schools, starting April 2026, with registration required on in-tendhost.co.uk.
DOC
OCDS Release Package
OCDS Data005496-2026_ocds_release.json
Summary:
Impact Multi Academy Trust seeks a single, qualified contractor for a £336,000, 3-year (plus 2-year extension) fire and security servicing and maintenance contract across its 8 London schools, requiring registration, site survey attendance, and proof of high-standard delivery.
PDF
Official PDF Version
Administrative Documents005496-2026_official.pdf
Summary:
Impact Multi Academy Trust seeks a single, qualified contractor for a £336,000, three-year (plus two-year extension option) fire and security servicing and maintenance contract across its 8 London schools, requiring registration to access full documents and attend a mandatory site survey.
HTM
Tender Notice
General Information005496-2026.html
Summary:
Impact Multi Academy Trust seeks a single, qualified contractor for a 3-year (plus 2-year extension option) fire and security servicing and maintenance contract across its 8 London schools, valued at approximately £336,000, with interested parties required to register online to access full documents and attend a mandatory site survey.

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51
Fair

Tender Quality Score

This tender exhibits significant quality issues, primarily due to critical data inconsistencies, a lack of specified evaluation criteria, and an extremely short notice period for mandatory pre-submission requirements, severely impacting fairness and legal compliance.

Score Breakdown

Legal Compliance45/100

Significant legal compliance issues arise from the contradictory procedure types (Restricted/Competitive flexible vs. One-stage open) and the fundamentally incorrect CPV code (Lighting systems for Fire & Security). The absence of explicit mandatory exclusion grounds is also a concern.

•Incorrect CPV code (Lighting systems for Fire & Security)
•Contradictory procedure type (Restricted/Competitive flexible vs. One-stage open)
Clarity55/100

While the general description and AI-extracted requirements are clear, the critical absence of specified evaluation criteria makes it impossible for bidders to understand how their proposals will be judged, significantly impacting clarity.

•No evaluation criteria specified
Completeness65/100

Basic information, deadlines, value, and duration are mostly present. However, the tender lacks explicit evaluation criteria and detailed tender specifications beyond summaries. The 'Liable Person' field is also empty.

•Missing evaluation criteria
•Liable Person not specified
Fairness45/100

The lack of specified evaluation criteria severely compromises transparency and objectivity. Furthermore, the mandatory site survey/bidders conference, requiring DBS details and a Confidentiality Agreement by January 27th (from a January 21st analysis date), provides an extremely short timeframe, potentially disadvantaging many qualified bidders and limiting fair competition.

•No evaluation criteria specified
•Extremely short notice for mandatory conference pre-requisites (DBS/CA)
Practicality65/100

The tender provides a portal for document access and implies electronic submission. However, the mandatory site survey/bidders conference with its very tight pre-requisite deadlines (DBS, CA by Jan 27th from Jan 21st) presents a significant practical barrier for potential bidders, making participation challenging for those not immediately prepared.

•Extremely short notice for mandatory conference pre-requisites (DBS/CA)
Data Consistency35/100

This tender suffers from multiple critical data inconsistencies. The procedure type is contradictory, the CPV code is fundamentally incorrect, and the 'Divided into Parts' characteristic contradicts the requirement for a 'single contractor'. These inconsistencies create confusion and undermine the reliability of the tender information.

•Contradictory procedure types (Restricted/Competitive flexible vs. One-stage open)
•Incorrect CPV code (Lighting systems for Fire & Security)
Sustainability25/100

The tender does not include any explicit requirements or considerations related to green procurement, social aspects, or innovation.

•No sustainability criteria
•No social criteria

Strengths

Clear project description and scope
Value and duration are clearly specified
Electronic portal for document access is provided
Requirements for technical capability are well-defined

Concerns

Critical inconsistencies in procedure type and CPV code
Absence of specified evaluation criteria
Extremely short notice for mandatory conference pre-requisites
Lack of explicit mandatory exclusion grounds
No sustainability, social, or innovation considerations

Recommendations

1. Rectify all data inconsistencies, especially procedure type and CPV code, and re-publish the tender.
2. Clearly define and publish the evaluation criteria to ensure transparency and fairness.
3. Extend the deadline for mandatory conference pre-requisites to allow sufficient time for all potential bidders.

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C
Tender Quality Score
51/ 100 · Fair
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