United Kingdom210 days leftOpen

Materials Supply through Managed Stores Service

Tender Overview

LOCATION

Gloucestershire, Wiltshire and Bristol/Bath area, United Kingdom

VALUE

£25,560,000

DEADLINE

August 31, 2026 at 23:00

CATEGORY

Other

CPV CODE

31000000

REFERENCE

008835-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Swindon Borough Council is seeking to form a contract with a suitable provider for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc. The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further optional One (1) year extension. Estimated contract spend is £12m across the initial 4 year contract term and £21.3m across the potential total Seven (7) year contract term. Associated risk with this procurement: The value of the contract can change over the contract duration (including extension) due to increase in housing stocks over the period of time or where major repair is to be undertaken across the housing stocks. The impact of this increase can be upto circa £2m (10%) additional sums over contract duration. Implementation of technology-based services for Click and Collect and Van Stock concepts through NEC housing software (if implemented by SBC, else alternative platform) is within the scope but industry knowledge about implementation of these concepts within the NEC is sparce due to very limited implementation of these concepts on NEC platform across UK. This can impact the overall project and increase in implementation time and resources.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be a suitable provider for Swindon Borough Council.
  • Be capable of supplying a broad range of housing repairs materials and associated items.
  • Be able to supply materials across categories including electrical, heating, paints and decorative materials, roofing, windows and glass, kitchens, bathrooms, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, and site safety equipment.
  • Be able to commit to an initial contract term of four (4) years, with an option to extend for a further two (2) years, and an additional optional one (1) year extension (total potential 7 years).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate expertise in the supply of materials for housing repairs.
  • Possess the capability to supply the full broad range of specified materials and associated items.
  • Have the ability to implement technology-based services for Click and Collect and Van Stock concepts.
  • Possess industry knowledge regarding the implementation of Click and Collect and Van Stock concepts, particularly with NEC housing software, or be capable of integrating with alternative platforms if NEC is not used by SBC.
  • Be prepared to manage the complexities and potential increased implementation time and resources due to limited industry knowledge of NEC platform implementation for these concepts.
  • Demonstrate capacity to manage potential contract value increases of up to circa £2m (10%) due to changes in housing stock or major repairs.
  • Be capable of supplying clothing materials, as this category holds a 1% weighting in the tender evaluation.
💰

FINANCIAL REQUIREMENTS

  • Have the financial capacity to manage a contract with an estimated spend of £12 million over the initial four-year term.
  • Have the financial capacity to manage a contract with an estimated spend of £21.3 million over the potential total seven-year term.
  • Have the financial capacity to absorb potential increases in contract value up to circa £2 million (10%) over the contract duration.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline of 2026-09-01T00:00:00+01:00.

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DOC
OCDS Record
OCDS Data008835-2026_ocds_record.json
Summary:
Swindon Borough Council seeks a provider for a broad range of housing repair materials over a 4-7 year contract worth up to £21.3m, requiring expertise in material supply and potentially technology-based inventory solutions.
DOC
OCDS Release Package
OCDS Data008835-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured, machine-readable data detailing the Swindon Borough Council's tender for housing repairs materials, including contract terms and buyer information.
PDF
Official PDF Version
Administrative Documents008835-2026_official.pdf
Summary:
Swindon Borough Council is seeking a provider for a £21.3m, 7-year contract to supply a wide range of housing repair materials, including electrical, heating, paints, roofing, and clothing, with this document serving as an amendment to the original tender notice, adding a 1% weighting for the clothing category.
HTM
Tender Notice
Notice008835-2026.html
Summary:
Download failed - no summary available

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46
Fair

Tender Quality Score

This tender provides basic information but suffers from significant deficiencies in legal compliance, clarity, and fairness due to missing critical information and major data inconsistencies. The lack of electronic submission and sustainability focus further detracts from its quality.

Score Breakdown

Legal Compliance55/100

The tender defines the procedure type but suffers from a narrow CPV code that doesn't fully cover the broad scope of materials. Crucially, specific mandatory exclusion grounds are not detailed, and evaluation criteria are missing, which are fundamental requirements for legal compliance.

Narrow CPV code (31000000) for broad scope
Missing specific mandatory exclusion grounds
Clarity50/100

While the description of materials and contract duration is generally clear, the tender lacks clarity due to inconsistent financial values (EUR vs GBP) and the explicit absence of detailed evaluation criteria. The mention of "Divided into Parts" without further explanation also reduces clarity.

Inconsistent financial values (EUR vs GBP)
Missing evaluation criteria
Completeness60/100

Basic information is present, but the tender is incomplete due to the absence of specific mandatory exclusion grounds and evaluation criteria. Details on how the contract is "Divided into Parts" are also missing. Furthermore, one tender document failed to download, impacting overall completeness.

Missing specific mandatory exclusion grounds
Missing evaluation criteria
Fairness45/100

The tender's fairness is severely compromised by the explicit absence of evaluation criteria, preventing bidders from understanding how their proposals will be assessed. The lack of e-submission and the failed download of a tender document also create barriers to equal access and transparency.

Missing evaluation criteria
No e-submission
Practicality35/100

Practicality is significantly hindered by the lack of electronic submission capabilities. A critical flaw is the contract start date being identical to the submission deadline, which is an impossible timeline for evaluation and award, rendering the stated start date impractical.

No e-submission
Contract start date identical to submission deadline
Data Consistency30/100

The tender exhibits significant data inconsistencies, including conflicting financial values (EUR vs GBP, different GBP figures), an illogical contract start date identical to the submission deadline, and a minor discrepancy in the submission deadline itself. Several key fields like "Liable Person" and procedure codes are also unpopulated.

Inconsistent financial values (EUR vs GBP, £12m vs £21.3m)
Illogical contract start date (same as submission deadline)
Sustainability25/100

The tender shows minimal focus on sustainability, lacking explicit green procurement criteria, social aspects, or a strong innovation focus beyond operational technology implementation.

No explicit green procurement criteria
No social criteria

Strengths

Clear description of required materials and services
Contract value is disclosed
Ample time provided for bid preparation
Open procedure type is clearly defined
Associated risks are clearly articulated

Concerns

Missing evaluation criteria
Significant data inconsistencies (financial values, dates)
Lack of electronic submission
Narrow CPV code for a broad scope of materials
Absence of specific mandatory exclusion grounds

Recommendations

1. Immediately publish comprehensive evaluation criteria and specific mandatory exclusion grounds to ensure legal compliance and fairness.
2. Rectify all data inconsistencies, especially regarding financial values and the contract start date, and clarify the "Divided into Parts" characteristic.
3. Implement electronic submission capabilities to enhance practicality and equal access for bidders.

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C
Tender Quality Score
46/ 100 · Fair

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