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Tenders

Infrastructure & End User Computing Refresh

Open
Deadline
6 days left
April 02, 2026
Contract Details
Category
Open Procedure
Reference
027476-2026
Value
£250,000
Location
North East England, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

March 25, 2026

Deadline for Questions

March 26, 2026

Submission Deadline

April 02, 2026

Contract Start Date

April 05, 2026

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Budget
£250,000
Duration
36 months
Location
North East England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement. The proposal must include a monthly payment profile covering the entire lease period, with all costs-such as hardware, warranty, support, and any associated service fees-fully itemised and included in the monthly figure. At the conclusion of the 36 month lease term, the organisation must retain full ownership of all supplied equipment, with no residual or balloon payment due. Suppliers should ensure that their lease offering is compliant with public sector procurement standards and includes clear terms regarding early termination, replacement of faulty equipment, and continuity of warranty throughout the full lease duration. This tender invites suppliers to provide, deliver, complete infrastructure and end user computing refresh, encompassing virtualisation servers, core network switching, and a range of desktop, laptop, and all in one devices. The solution must deliver a resilient and secure platform capable of supporting modern workloads and organisational operational needs. All server hardware must include a minimum of four (4) years advanced parts replacement warranty, while all end user computing devices must include a minimum of one (1) year warranty. To comply with the organisation's security standards, all supplied systems must incorporate Trusted Platform Module (TPM) technology to support hardware rooted security functions and secure device management. In line with sustainability objectives, suppliers must ensure that all hardware is delivered using reduced or recyclable packaging, and sustainable procurement.

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Requirements & Qualifications

18 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (5)
Financial (5)
SUBMISSION REQUIREMENTS4
--A three (3) year lease agreement is required.
--Lease offering must include clear terms regarding early termination.
--Lease offering must include clear terms regarding replacement of faulty equipment.
MANDATORY EXCLUSION GROUNDS1
--No specific grounds mentioned, but implied compliance with public sector procurement standards.
ELIGIBILITY REQUIREMENTS3
--Suppliers must be capable of providing a comprehensive financial proposal.
--Suppliers must be capable of delivering, completing infrastructure and end user computing refresh.
--Suppliers must ensure their lease offering is compliant with public sector procurement standards.
TECHNICAL CAPABILITY REQUIREMENTS5
--Solution must deliver a resilient and secure platform capable of supporting modern workloads and organisational operational needs.
--All server hardware must include a minimum of four (4) years advanced parts replacement warranty.
--All end user computing devices must include a minimum of one (1) year warranty.
FINANCIAL REQUIREMENTS5
--Comprehensive financial proposal required for the full list of equipment.
--Proposal must include a monthly payment profile covering the entire 36-month lease period.
--All costs (hardware, warranty, support, service fees) must be fully itemised and included in the monthly figure.

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Documents

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75
Good

Tender Quality Score

This tender for an infrastructure and end-user computing refresh is generally well-structured, with clear technical and financial requirements. However, it lacks explicit evaluation criteria and details on the submission process.

Score Breakdown

Legal Compliance75/100

The tender adheres to general public procurement standards with a clear procedure and CPV code. Deadlines are present, though the submission deadline might be considered tight given the complexity. No disputes are noted. The lease agreement structure is clearly defined.

Clarity80/100

The description of the required infrastructure refresh, including specific hardware types and warranty periods, is clear. The financial proposal requirements, detailing monthly payments and full cost itemization, are well-defined. The requirement for TPM technology is specific and understandable.

Completeness70/100

Most basic information is present, including estimated value, contract duration, and start date. However, the absence of explicit evaluation criteria and detailed submission instructions leaves some gaps. The AI-extracted requirements are helpful but do not replace official documentation.

Missing evaluation criteria
No detailed submission instructions
Fairness85/100

The tender appears fair, with a disclosed estimated value and objective technical requirements (TPM, warranty periods). The open procedure ensures broad access. There are no obvious requirements tailored to specific companies.

Practicality65/100

The tender specifies a three-year lease agreement and a contract start date. Financing information is implicitly covered by the financial proposal requirements. However, the lack of explicit mention of e-submission and a direct URL for tender documents hinders practicality.

No explicit mention of e-submission
No direct URL for tender documents
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and contract duration are populated logically. Dates are consistent and do not indicate any immediate conflicts. No suspension or disputes are reported.

Sustainability50/100

While there is a mention of reduced or recyclable packaging and sustainable procurement, these are general statements. There are no specific quantifiable targets or detailed social or innovation criteria, limiting the score in this category.

General sustainability statements without specific targets

Strengths

Clear technical specifications (TPM, warranty)
Detailed financial proposal requirements
Open procedure for broad participation
Well-defined lease agreement terms

Concerns

Missing evaluation criteria
Lack of explicit e-submission process
Limited detail on sustainability aspects

Recommendations

1. Provide clear evaluation criteria to guide bidders.
2. Specify the e-submission platform and provide direct links to all tender documents.

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