Tenders

Parts & Lubricants for Vehicles and Plant Machinery

Open
Deadline
3 days left
March 31, 2026
Contract Details
Category
Other
Reference
012934-2026
Value
£5,400,000
Location
Gloucestershire, Wiltshire and Bristol/Bath area, United Kingdom
Published
March 20, 2026
Organization
Ubico Ltd
CPV Code
Project Timeline

Tender Published

February 12, 2026

Deadline for Questions

March 24, 2026

Submission Deadline

March 31, 2026

Contract Start Date

June 30, 2026

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View Original
Budget
£5,400,000
Duration
36 months
Location
Gloucestershire, Wiltshire and Bristol/Bath area
Type
Other
79
Quality Score/100
Good

Original Tender Description

Ubico Ltd is a local authority–owned environmental services company operating across Gloucestershire and West Oxfordshire, delivering a wide range of services including waste and recycling collections, street cleansing, grounds and garden maintenance, building and facilities support, fleet services, and other operational activities. To maintain a diverse fleet of vehicles and plant machinery, ranging from refuse collection vehicles and sweepers to light commercial vans, agricultural equipment, and specialist plant. Ubico requires a reliable and cost‑effective supply of high‑quality parts and lubricants. Ensuring consistent availability of these items is essential to maintaining fleet performance, supporting operational efficiency, minimising downtime, and meeting statutory compliance and safety standards. This tender seeks to appoint suppliers capable of providing robust, responsive, and value‑driven solutions that align with Ubico’s service demands and commitment to operational excellence. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Cheltenham:-Parts-of-trailers%2C-semi-trailers-and-other-vehicles./2Y63C47967 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2Y63C47967

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Requirements & Qualifications

10 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (1)
Technical (5)
Financial (1)
SUBMISSION REQUIREMENTS2
--Respond to the Preliminary Market Engagement opportunity via the Delta eSourcing portal.
--Submit response by the deadline: 2026-03-31T00:00:00.
MANDATORY EXCLUSION GROUNDS1
--Not applicable at the Preliminary Market Engagement stage. These will be defined in the formal tender.
ELIGIBILITY REQUIREMENTS1
--Not applicable at the Preliminary Market Engagement stage. These will be defined in the formal tender.
TECHNICAL CAPABILITY REQUIREMENTS5
--Capability to supply high-quality parts and lubricants for a diverse fleet of vehicles and plant machinery.
--Capability to provide robust, responsive, and value-driven solutions.
--Capability to ensure consistent availability of parts and lubricants.
FINANCIAL REQUIREMENTS1
--Not applicable at the Preliminary Market Engagement stage. The estimated contract value is for the future formal tender.

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Documents

4 documents available with AI summaries

Planning NoticeHTM
012934-2026.html

Download failed - no summary available

OCDS RecordDOC
012934-2026_ocds_record.json

Ubico Ltd requires suppliers for high-quality parts and lubricants for its diverse fleet of vehicles and plant machinery to ensure operational efficiency, minimise downtime, and meet compliance standards.

OCDS Release PackageDOC
012934-2026_ocds_release.json

Ubico Ltd, an environmental services company, is seeking suppliers for high-quality vehicle parts and lubricants to maintain its diverse fleet and ensure operational efficiency.

Official PDF VersionPDF
012934-2026_official.pdf

Ubico Ltd is conducting a Preliminary Market Engagement for suppliers of high-quality parts and lubricants for its diverse fleet of vehicles and plant machinery, aiming to gather market insights before launching a formal tender.

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79
Good

Tender Quality Score

This tender notice represents a well-structured and practical Preliminary Market Engagement, clearly outlining needs, but requires greater transparency regarding evaluation criteria in the subsequent formal tender.

Score Breakdown

Legal Compliance75/100

While a formal procedure type is not defined, this is expected for a Preliminary Market Engagement (PME) stage and aligns with general procurement principles. The CPV code is relevant, and there are no disputes.

Clarity80/100

The description is clear and unambiguous. Technical requirements are stated, but evaluation criteria are missing, which is a concern for a formal tender but understandable for a PME stage.

•No evaluation criteria specified
Completeness70/100

Basic information, including estimated value and duration, is provided. The absence of evaluation criteria is the main gap, but this is characteristic of a PME. One document failed to download.

•No evaluation criteria specified
•One document failed to download/summarize
Fairness85/100

The value is disclosed, and e-procurement is enabled. Requirements are generic enough. However, the lack of evaluation criteria reduces transparency regarding how PME responses will be assessed.

•No evaluation criteria specified for PME responses
Practicality90/100

Electronic submission is supported, and all key dates are known. Document URLs are provided, enhancing accessibility.

Data Consistency95/100

Data is largely consistent and logical, especially considering the 'planning' status and PME stage. No significant inconsistencies were found.

Sustainability50/100

There are no explicit mentions of green, social, or innovation aspects within the tender documentation.

•Not green procurement
•No social criteria

Strengths

Clear description of needs and purpose (Preliminary Market Engagement)
Estimated value and contract duration/start date are provided
Use of e-procurement platform (Delta eSourcing) for accessibility
Generic technical requirements, not tailored to a specific company
Good data consistency and logical dates

Concerns

Formal procedure type is not defined (though expected for PME)
Evaluation criteria are not specified, even for PME responses
One document failed to download/summarize
Lack of explicit sustainability (green, social, innovation) considerations
Liable Person field is empty

Recommendations

1. Clearly state how responses to the Preliminary Market Engagement will be evaluated or utilized in the subsequent formal tender process to enhance transparency.
2. Consider integrating sustainability criteria (environmental, social, innovation) into the future formal tender to align with modern procurement best practices.
3. Ensure all tender documents are accessible and downloadable without issues.

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