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Tenders

Purchase of ultra-low temperature freezer and cell counter

Open
Deadline
24 days left
April 20, 2026
Contract Details
Category
Supplies
Reference
307796
Value
€19,000
Location
Estonia
Published
March 19, 2026
Organization
CPV Code
Evaluation Criteria
Total bid cost (EUR, excluding VAT)100%
Project Timeline

Tender Published

March 19, 2026

Deadline for Questions

April 13, 2026

Submission Deadline

April 20, 2026

Tender Opening

April 20, 2026

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Budget
€19,000
Duration
Not specified
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€72,774
Avg. Bids
3.3
Competition
Medium
SME Winners
93%
884 tenders analyzed

Original Tender Description

The subject of this procurement procedure is the purchase of an ultra-low temperature freezer and a cell counter in accordance with the technical specification submitted by HD. The public procurement is divided into lots. Bids can be submitted for one or more lots: Lot 1 – Ultra-low temperature freezer (-86 C) kit for sample storage Lot 2 – Benchtop automatic cell counter kit The deadline for the handover of equipment for both lots is no later than 4 (four) months from the conclusion of the procurement contract.
Electronic Submission

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Requirements & Qualifications

18 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (4)
Technical (4)
Financial (3)
SUBMISSION REQUIREMENTS6
--Bidders must submit their bids following the requirements set forth in the tender notice and base documents.
--Bids must be submitted electronically as per the instructions.
--Bidders must use the provided forms for submitting costs for the cell counter and the ultra-low temperature freezer.
MANDATORY EXCLUSION GROUNDS1
--No specific exclusion grounds mentioned, but general compliance with tender documents is implied.
ELIGIBILITY REQUIREMENTS4
--Bidders must confirm they have reviewed and fully agree to the tender conditions.
--Bidders must confirm that the offered equipment meets the requirements.
--Bidders must be authorized representatives or have proper power of attorney.
TECHNICAL CAPABILITY REQUIREMENTS4
--The ultra-low temperature freezer (-86 °C) must meet specified capacity, temperature, dimensions, storage solutions, cooling reagent, and warranty requirements.
--The offered ultra-low temperature freezer must be accompanied by documentation proving equivalence if not a direct match to standards.
--The desktop automatic cell counter must be capable of determining cell concentration, viability, and morphological parameters based on brightfield image analysis.
FINANCIAL REQUIREMENTS3
--The total value of the tender is 19000.0 EUR.
--Bidders must submit cost information for the desktop automatic cell counter and its accessories.
--Bidders must submit cost information for the ultra-low temperature freezer.

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Documents

11 documents available with AI summaries

VastavustingimusedPDF
307796_vastavustingimused.pdf -- 23.3 KB

The bidder must confirm they have reviewed and fully accept the tender conditions, and that the offered equipment meets the requirements to participate in the procurement process.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307796_hindamiskriteeriumid.pdf -- 5.8 KB

The contracting authority, University of Tartu, will evaluate bids for the purchase of an ultra-low temperature freezer and cell counter primarily based on price, with the lowest price receiving maximum points.

Hankepass täiendatavate selgitustegaPDF
307796_hankepass_taiendavate_selgitustega.pdf -- 73.8 KB

The Procurement Pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but it is not filled out directly but electronically.

Juhised hankemenetluses osalemiseksPDF
Juhised hankemenetluses osalemiseks.pdf -- 127.1 KB

This document outlines the tender's foundational documents, communication procedures, and submission guidelines, serving as a crucial part of bid preparation.

Lisa 1.1 Maksumuse esitamise vormXLS
Lisa 11 Maksumuse esitamise vorm.xlsx -- 19.7 KB

The contracting authority Tartu University wishes to purchase an ultra-low temperature freezer and a cell counter, requiring the submission of a cost submission form where product prices must be filled in.

Lisa 1 Tehniline kirjeldus - osa 1PDF
Lisa 1 Tehniline kirjeldus - osa 1.pdf -- 230.6 KB

Bidders must submit a proposal for an ultra-low temperature freezer (-86 °C) that precisely meets the technical specifications regarding capacity, temperature, dimensions, storage solutions, refrigerant, and warranty, providing proof of equivalence if offering alternative products.

Lisa 2.1 Maksumuse esitamise vormXLS
Lisa 21 Maksumuse esitamise vorm.xlsx -- 19.6 KB

This document is a form for submitting the cost of a benchtop automatic cell counter kit and its accessories, requiring fields for product, quantity, and unit price to be filled in.

Lisa 2 Tehniline kirjeldus - osa 2PDF
Lisa 2 Tehniline kirjeldus - osa 2.pdf -- 213.4 KB

Tartu University is seeking a benchtop automatic cell counter capable of determining cell concentration, viability, and morphological parameters based on bright-field image analysis, requiring autonomous operation with an integrated screen and software.

Lisa 3 - 4 (vormid)DOC
Lisa 3 - 4 (vormid).docx -- 30.8 KB

This document contains power of attorney forms required to authorize bidder representatives and designate joint bidder representatives for the University of Tartu tender.

Lisa 5 Hankelepingu kavandPDF
Lisa 5 Hankelepingu kavand.pdf -- 262.4 KB

This document is a draft contract for the University of Tartu's public procurement 'Purchase of Ultra-freezer and Cell Counter', outlining equipment technical specifications, price, payment terms, and delivery deadlines.

Pakkumuse esitamise ettepanek - nõuded pakkujale ja pakkumusele (30)PDF
Pakkumuse esitamise ettepanek - nõuded pakkuj... -- 192.9 KB

The University of Tartu invites bidders to submit offers for the purchase of an ultra-low freezer and cell counter, following the requirements set forth in the tender notice and base documents.

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75
Good

Tender Quality Score

This tender for an ultra-low temperature freezer and cell counter is generally well-structured with clear technical specifications and electronic submission. However, it lacks explicit evaluation criteria and details on contract duration, impacting completeness and practicality.

Score Breakdown

Legal Compliance75/100

The tender adheres to general legal requirements, including proper CPV codes and a clear procedure. Deadlines appear reasonable. The absence of explicit dispute information and the presence of a clear procedure contribute positively. However, the lack of explicit contract duration information is a minor oversight.

Clarity80/100

The technical descriptions for both the ultra-low temperature freezer and the cell counter are clear and specific. The conditions for participation and the requirement for 'or equivalent' are well-articulated. The division into lots is also clear.

Completeness70/100

Most basic information is present, including estimated value and deadlines. However, the contract duration is not explicitly stated, and while the tender is divided into parts, the specific duration for each part is not detailed. The financing information is also not explicitly provided.

Missing contract duration
Fairness85/100

The tender promotes fairness through e-submission and e-procurement. The value is disclosed, and the criteria for equivalence ('or equivalent') are stated, which is good. The primary evaluation criterion being price (lowest price gets maximum points) is objective, though a more nuanced approach could be considered. No specific company tailoring is apparent.

Practicality65/100

E-submission and e-procurement are facilitated. The contract start date is implied by the delivery deadline (4 months after contract signing), but not explicitly stated. Financing information is not detailed. The lack of explicit contract duration impacts practicality.

Contract start date not explicitly stated
Financing information not detailed
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. There is no indication of suspension or disputes. Dates are logical and consistent within the provided information.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded. This area is underdeveloped.

No green procurement criteria
No social criteria

Strengths

Clear technical specifications for equipment
Electronic submission and e-procurement enabled
Division into lots for flexibility
Requirement for 'or equivalent' promotes wider participation

Concerns

Missing explicit evaluation criteria
Missing contract duration information
Lack of sustainability considerations

Recommendations

1. Clearly state the evaluation criteria beyond just price.
2. Specify the contract duration.
3. Incorporate sustainability aspects where applicable.

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