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Tenders

Maintenance of indoor and outdoor landscaping at Vanasadam

Open
Deadline
13 days left
April 09, 2026
Contract Details
Category
Services
Reference
307667
Value
€260,000
Location
Estonia
Published
March 23, 2026
CPV Code
Evaluation Criteria
Bid price100%
Project Timeline

Tender Published

March 23, 2026

Deadline for Questions

April 02, 2026

Submission Deadline

April 09, 2026

Tender Opening

April 09, 2026

Contract Start Date

April 30, 2026

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Budget
€260,000
Duration
Not specified
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€43,718
Avg. Bids
4.8
Competition
Medium
SME Winners
99%
562 tenders analyzed

Original Tender Description

The public procurement concerns the provision of indoor and outdoor landscaping maintenance services at Vanasadam, AS Tallinna Sadam. The technical specification is provided in Annex 1 and Annex 3 of the tender documents.
Green ProcurementElectronic Submission

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Requirements & Qualifications

35 requirements across 5 categories

Submission (12)
Mandatory (1)
Compliance (9)
Technical (9)
Financial (4)
SUBMISSION REQUIREMENTS12
--Bids will be evaluated primarily based on price, with the lowest price receiving the maximum score.
--The bid must be submitted in compliance with all tender document conditions.
--The cost of the bid must be presented in the required format.
MANDATORY EXCLUSION GROUNDS1
--Bidders must confirm they do not fall under the exclusion grounds specified in RHS § 95.
ELIGIBILITY REQUIREMENTS9
--Bidders must confirm that their bid complies with all tender document conditions.
--Bidders must provide the cost of the bid in the required format.
--Bidders must clarify business secrets if applicable.
TECHNICAL CAPABILITY REQUIREMENTS9
--The service to be provided is the maintenance of internal and external landscaping at Vanasadama, including comprehensive plant care according to the technical specification.
--Specific locations and dimensions of planting areas at Vanasadama are described in Lisa_47_Vanasadama_istutusalad.pdf.
--Technical data and descriptions for landscaping maintenance works at Logi and Rumbi streets are provided in Lisa_46_Logi ja Rumbi tn väliala.pdf.
FINANCIAL REQUIREMENTS4
--The total value of the tender is 260,000.0 EUR.
--The net turnover for the last three financial years must be at least 400,000 EUR annually.
--Each submitted external landscaping maintenance service contract must have a value of at least 20,000 EUR (excluding VAT).

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Documents

20 documents available with AI summaries

VastavustingimusedPDF
307667_vastavustingimused.pdf -- 10.8 KB

The bidder must confirm that their offer meets all tender document conditions, submit the bid price as required, and explain any business secrets, if applicable.

Pakkuja esitab Lisa 3 Mahtude ja maksumuse tabeliXLS
Lisa_3_Mahtude_ja_maksumuse_tabel.xlsx -- 40.2 KB

The bidder must submit Appendix 3, the Volume and Cost Table, detailing the maintenance costs for the cruise terminal's outdoor landscaping for different periods.

Pakkuja esitab töödejuhataja CV Lisa 5 vormilDOC
Lisa 5 CV vorm (töödejuhataja).docx -- 25.6 KB

The bidder must submit a CV for the site manager, proving at least 3 years of landscaping experience.

Lepingute nimekiri Lisa 6 vormilDOC
Lisa 6 Lepingute nimekiri.docx -- 56.5 KB

The bidder must submit at least two landscaping maintenance service contracts from the last 36 months, each valued at a minimum of EUR 20,000 (excl. VAT), using Form Annex 6.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307667_hindamiskriteeriumid.pdf -- 2.9 KB

The contracting authority primarily evaluates bids based on price, with the lowest price receiving the maximum score.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
307667_korvaldamise_alused_ja_kvalifitseerimi... -- 12.8 KB

Bidders must confirm the absence of exclusion grounds as per RHS § 95 and demonstrate a net turnover of at least EUR 400,000 for each of the last three financial years.

Eetika põhimõtted partneritele (HL lisa 3)PDF
Eetika_pohimotted_partneritele_HL_lisa_3.pdf -- 166.7 KB

Partners must adhere to Tallinna Sadam's code of ethics, covering working conditions, employee rights, environmental responsibility, and anti-corruption measures.

Lisa 1 Tehniline kirjeldusPDF
Lisa 1 Tehniline kirjeldus.pdf -- 350.0 KB

The contracting authority AS Tallinna Sadam is seeking a service provider for the maintenance of indoor and outdoor greenery at Vanasadam, encompassing comprehensive plant care according to the technical specifications.

Lisa 2 Hankelepingu projektPDF
Lisa 2 Hankelepingu projekt.pdf -- 252.6 KB

This document is a draft of the service contract, outlining the terms for providing landscaping services and the hierarchy of contract documents.

Lisa 4.1 Kruiisiterminali välihaljastusPDF
Lisa_41_Kruiisiterminali_välihaljastus.pdf -- 708.6 KB

This document outlines the specific technical requirements and specifications for the cruise terminal's external landscaping, essential for tender participation.

Lisa 4.2 Vööri-Rumbi promenaadi välihaljastusPDF
Lisa_42_Vööri-Rumbi_promenaadi_välihaljastus.... -- 2.3 MB

This document outlines the outdoor landscaping maintenance requirements for the Vööri-Rumbi promenade, as part of the Old Harbour landscaping tender.

Lisa 4.3 A terminali välihaljastusPDF
Lisa_43_A_terminali_välihaljastus.pdf -- 353.5 KB

This document outlines the outdoor landscaping maintenance requirements for Terminal A, as part of the Old City Harbour landscaping maintenance tender.

Lisa 4.4 D terminali välihaljastusPDF
Lisa_44_D_terminali_välihaljastus.pdf -- 1.5 MB

This document outlines the technical requirements and specifications for the maintenance of the D terminal's external landscaping.

Lisa 4.5 Pikksilma promenaadi välihaljastusPDF
Lisa_45_Pikksilma_promenaadi_välihaljastus.pd... -- 482.7 KB

This document outlines the specific technical requirements and scope of work for the outdoor landscaping of the Pikksilm promenade.

Lisa 4.6 Logi ja Rumbi tn välialadPDF
Lisa_46_Logi ja Rumbi tn väliala.pdf -- 947.3 KB

This document contains technical data and descriptions for the maintenance of outdoor areas at Logi and Rumbi streets, necessary for bid preparation.

Lisa 4.7 Vanasadama istutusaladPDF
Lisa_47_Vanasadama_istutusalad.pdf -- 2.5 MB

This document outlines the specific locations and dimensions of planting areas at Vanasadam, necessary for planning landscaping maintenance works.

Lisa 5.1 Alltöövõtja nõusolek osaleda hankelepingu täitmisel (vastavus)DOC
Lisa 5_1 Alltöövõtja nõusolek osaleda hankele... -- 23.9 KB

The subcontractor confirms their consent to participate in the execution of the procurement contract, describing their role and the work to be performed.

Lisa 7 Teise isiku (alltöövõtja) nõusolek kvalifitseerimistingimustele tuginemis...DOC
Lisa 7 Teise isiku (alltöövõtja) nõusolek kva... -- 32.4 KB

This document is required if the bidder relies on a subcontractor's economic, financial, or technical competence to meet qualification criteria.

Lisa 8 Ühispakkujate volikiriDOC
Lisa 8 Ühispakkujate volikiri.docx -- 23.0 KB

This document is a power of attorney, authorizing one bidder to submit a tender on behalf of another bidder for the tender "Vanasadam Indoor and Outdoor Greening Maintenance".

Pakkumuse esitamise ettepanekPDF
Pakkumuse esitamise ettepanek.pdf -- 297.9 KB

Tender notice for the maintenance of indoor and outdoor greenery at the Old City Harbour, outlining the scope of service, deadlines, and participation conditions.

Documents Preview

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75
Good

Tender Quality Score

This tender for landscaping maintenance services at Vanasadam is generally well-structured with clear requirements and a reasonable process. Key areas for improvement include more explicit sustainability considerations and potentially more detailed financial information.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal requirements, including a clear procedure, proper CPV code, and a reasonable submission deadline. No disputes are noted. The financing condition refers to an annex, which is standard practice.

Clarity80/100

The description of the service is clear, and the technical specifications are detailed across multiple annexes. Requirements are documented, and evaluation criteria are specified as relative weighting, indicating a clear approach.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the financing condition is linked to an annex, and the exact duration of the service provision period is detailed in specific sections of the proposal and annexes, requiring bidders to cross-reference.

Financing condition refers to an annex for details.
Service provision period details are spread across multiple documents.
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines appear reasonable, and evaluation criteria are based on relative weighting, suggesting objectivity. E-procurement is specified. Requirements for turnover and past contracts are standard and not tailored to specific companies.

Practicality65/100

E-submission and e-procurement are specified. The contract start date is provided, though noted as indicative. Financing information is linked to an annex. The duration type is 'PERIOD', and the tender validity is 3 months, which are standard practical elements.

Financing details are in an annex.
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. There are no noted suspensions or disputes. Dates appear logical, with the reveal date preceding the submission and opening dates.

Sustainability50/100

The tender explicitly mentions 'Green Procurement' as a characteristic. However, there is no explicit mention of social aspects or innovation within the provided information, and it is not indicated as EU funded.

Lack of explicit social criteria.
Lack of explicit innovation focus.

Strengths

Clear technical specifications provided in multiple annexes.
Explicit mention of Green Procurement.
Well-defined eligibility and technical requirements.
Use of e-procurement and electronic submission.

Concerns

Financing details and service provision period require cross-referencing multiple documents.
Limited explicit information on social aspects and innovation.
Contract start date is noted as indicative.

Recommendations

1. Consolidate all financing and service period details into a single, easily accessible section or annex.
2. Consider adding specific criteria or indicators for social responsibility and innovation to enhance sustainability aspects.
3. Clarify the implications of the indicative contract start date for bidders.

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