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Tenders

Ordering of security service and technical maintenance service for low-voltage systems of student dormitories

Open
Deadline
6 days left
April 02, 2026
Contract Details
Category
Services
Reference
307579
Value
€156,000
Location
Estonia
Published
March 17, 2026
Organization
CPV Code
Evaluation Criteria
Technical maintenance for the entire contract period70%
Technical maintenance for the entire contract period32%
Security service32%
Execution of repair work20%
Execution of repair work19%
Response to non-conformities or call-out fee15%
Response to non-conformities or call-out fee10%
Manned guarding2%
Project Timeline

Tender Published

March 17, 2026

Deadline for Questions

March 26, 2026

Submission Deadline

April 02, 2026

Tender Opening

April 02, 2026

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Budget
€156,000
Duration
Not specified
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€229,828
Avg. Bids
4.0
Competition
Medium
SME Winners
68%
135 tenders analyzed

Original Tender Description

The purpose of this public procurement is to order security services and technical maintenance services for the low-voltage systems of student dormitories. The security service consists of the following parts: transmission of notifications, response to ATS alarm notifications, response to security equipment alarm notifications, response to the client's calls, and manned guarding if necessary. The technical maintenance service for low-voltage systems consists of the following parts: technical maintenance, performance of repair work, response to non-conformities. The student dormitories related to the public procurement are located in Tartu, Viljandi, and Narva cities, and the public procurement is divided into lots according to cities. As a result of the public procurement, framework agreements will be concluded for the period 01.05.26 - 30.04.29.
Electronic Submission

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Requirements & Qualifications

13 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (2)
SUBMISSION REQUIREMENTS4
--Bids must be submitted by the deadline: 2026-04-02 06:00:00.
--Bids must be submitted in the format specified in the tender documents.
--The tender involves the use of the European Single Procurement Document (ESPD).
MANDATORY EXCLUSION GROUNDS1
--The tender documents do not explicitly detail mandatory exclusion grounds. However, standard procurement practices would apply.
ELIGIBILITY REQUIREMENTS3
--Bidders must be legally registered entities.
--Bidders must possess the necessary licenses and permits to provide security services and technical maintenance of low-voltage systems.
--Bidders must not be subject to exclusion grounds as per national or EU procurement law.
TECHNICAL CAPABILITY REQUIREMENTS3
--Bidders must demonstrate experience in providing technical maintenance for low-voltage systems in student dormitories.
--Bidders must demonstrate experience in providing security services.
--Bidders must have qualified personnel with the necessary expertise to perform the services.
FINANCIAL REQUIREMENTS2
--The estimated value of the contract is 156,000.0 EUR.
--Bidders may need to provide evidence of financial stability and capacity to undertake the contract.

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Documents

3 documents available with AI summaries

VastavustingimusedPDF
307579_vastavustingimused.pdf -- 25.2 KB

Tender document 'Vastavustingimused' in .PDF format (25,839 bytes).

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307579_hindamiskriteeriumid.pdf -- 7.0 KB

Tartu Student Village is seeking providers for security services and low-current system maintenance for student dormitories, with bids primarily evaluated based on price for various services.

Hankepass täiendatavate selgitustegaPDF
307579_hankepass_taiendavate_selgitustega.pdf -- 83.2 KB

The Procurement Pass, or European Single Procurement Document (ESPD), is an initial self-declaration by the economic operator, containing the contracting authority's conditions and expected response formats, but is not intended for completion.

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75
Good

Tender Quality Score

This tender for security and low-current system maintenance services for student dormitories is generally well-structured, with clear basic information and a reasonable deadline. However, it lacks explicit evaluation criteria and details on sustainability aspects.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with standard procurement procedures, including the use of CPV codes and a clear procedure type. Deadlines are reasonable. No disputes are noted. The primary concern is the lack of explicitly detailed mandatory exclusion grounds, though standard practices are assumed.

Mandatory exclusion grounds not explicitly detailed.
Clarity80/100

The description of services is clear, outlining the components of both security and technical maintenance. Requirements for staff qualification are mentioned. However, the absence of specified evaluation criteria impacts the overall clarity of the selection process.

Evaluation criteria are not specified.
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and deadlines. The contract duration is specified (01.05.26 - 30.04.29). However, the lack of explicit evaluation criteria and detailed location information for all dormitories could be improved.

Missing detailed location information for all dormitories.
Evaluation criteria not specified.
Fairness85/100

The tender is divided into parts based on location, which promotes fairness. E-submission and e-procurement are utilized. The value is disclosed. However, the primary evaluation based on price, without clearly defined qualitative criteria, might favor price-only bids over quality.

Primary evaluation based solely on price without explicit qualitative criteria.
Practicality65/100

The tender supports e-submission and e-procurement. The contract start date is implied by the contract duration (01.05.26). Financing information is not explicitly detailed. The duration of the contract is clear.

Financing information not explicitly detailed.
Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated. Dates are logical and consistent. There are no reported suspensions or disputes, indicating good data integrity.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. It is also not indicated as EU funded, which limits the score in this category.

No explicit mention of green procurement.
No explicit mention of social aspects.

Strengths

Clear title, reference, and organization details.
Reasonable submission and opening deadlines.
Estimated value and contract duration are disclosed.
Use of e-procurement and e-submission.
Tender divided into parts by location.

Concerns

Lack of specified evaluation criteria.
Absence of explicit sustainability or innovation requirements.
Mandatory exclusion grounds not explicitly detailed.

Recommendations

1. Specify detailed evaluation criteria, including qualitative aspects beyond price.
2. Incorporate sustainability and social responsibility criteria into the tender requirements.
3. Explicitly state mandatory exclusion grounds as per national and EU regulations.

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