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Tenders

Automated workplace development services

Open
Deadline
21 days left
April 17, 2026
Contract Details
Category
Services
Reference
307521
Value
€538,000
Location
Estonia
Published
March 16, 2026
CPV Code
Evaluation Criteria
The price50%
The implementation plan50%
Project Timeline

Tender Published

March 16, 2026

Deadline for Questions

April 10, 2026

Submission Deadline

April 17, 2026

Tender Opening

April 17, 2026

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Budget
€538,000
Duration
10 months
Location
Estonia
Type
Services
77
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

The purpose of this procurement procedure is to find a service provider for the execution of automated workplace development services in accordance with the conditions set out in the technical specification.
EU FundedElectronic Submission

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Requirements & Qualifications

22 requirements across 5 categories

Submission (15)
Mandatory (1)
Compliance (1)
Technical (4)
Financial (1)
SUBMISSION REQUIREMENTS15
--The tender pass must be filled electronically.
--The ESPD_v2.0_laiendatud.xml file format is not supported for AI analysis.
--Offer cost and work execution plan are the main evaluation criteria with weighted shares.
MANDATORY EXCLUSION GROUNDS1
--No more than 10% of subcontractors or suppliers linked to the Russian Federation shall be involved in the performance of the contract.
ELIGIBILITY REQUIREMENTS1
--The tender is indivisible and requires a single contractor.
TECHNICAL CAPABILITY REQUIREMENTS4
--Development of the software program "Automated workplaces of the Election Commission (Stage 1)".
--Technical requirements include mobile devices, protocol data processing, and secure data transmission.
--Development of the software program "Automated workplaces of the Border Guard Commission (Stage 1)".
FINANCIAL REQUIREMENTS1
--Total value of the tender: 538,000.0 EUR

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Documents

11 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
307521_alltoovotjate_kontrollimise_tingimused... -- 43.7 KB

The contracting authority will check subcontractors' backgrounds for criminal acts and corruption, requiring the submission of a subcontractor pass for the first round.

VastavustingimusedPDF
307521_vastavustingimused.pdf -- 10.9 KB

The bidder must confirm that no more than 10% of the contract value will involve subcontractors or suppliers linked to the Russian Federation and provide information on trade secrets.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307521_hindamiskriteeriumid.pdf -- 3.0 KB

The tender's evaluation will be based on the cost and the implementation plan, with weighted scoring applied to both criteria.

Hankepass täiendatavate selgitustegaPDF
307521_hankepass_taiendavate_selgitustega.pdf -- 84.2 KB

The procurement pass is an initial self-declaration by the economic operator, to be filled electronically, containing the conditions set by the contracting authority and the format of expected responses.

Technical Requirements_UKRDOC
307521_Annex 1_Technical_Requirements_CEC_Sof... -- 2.6 MB

This document outlines the technical requirements for the development of the "Automated Workplaces Development Services" computer program (Phase 1), defining terms and functionalities.

Technical Requirements_ENGDOC
307521_Annex 1_Technical_Requirements_CEC_Sof... -- 2.5 MB

The tender seeks services for the development of the computer program 'Automated Workplace of a Precinct Election Commission (stage 1)', detailing technical requirements for authorized PEC devices, protocol data processing, and secure data transmission.

Lepingu projektDOC
307521_Annex 2_Draft_Contract_CEC_Soft_3parti... -- 4.7 MB

This document is a draft contract outlining the terms and legal framework that must be fulfilled.

Application Form_ENGDOC
307521_Annex 3_Application_form_CEC_Soft_en.d... -- 56.7 KB

This application form is part of the tender documents and must be completed to confirm agreement with tender terms, compliance with requirements, and to submit your company's data.

Application Form_UKRDOC
307521_Annex 3_Application_form_CEC_Soft_Ukr.... -- 56.9 KB

This application form is part of the tender documents, confirming the participant's compliance with tender conditions and EU regulations, and must be submitted with the bid.

Tender Specification_ENGDOC
307521_Tender_Specifications_CEC_Soft_En_.doc... -- 88.7 KB

The contracting authority seeks services for the development of the computer program 'Automated Workplace of a Precinct Election Commission (stage 1)' in accordance with technical requirements and the contract.

Tender Specification_UKRDOC
307521_Tender_Specifications_CEC_Soft_Ukr_.do... -- 141.6 KB

This document outlines the requirements for the procurement of services to develop the computer program "Automated Workplace of the Precinct Election Commission (Stage 1)", funded by the EU's Ukraine Facility program.

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77
Good

Tender Quality Score

This tender for automated workplace development services is well-structured and generally clear, with strong data consistency and fairness. However, its sustainability aspects are limited, and some practical submission requirements could be streamlined.

Score Breakdown

Legal Compliance80/100

The tender appears to comply with standard procurement regulations. Deadlines are reasonable for the scope, and the use of CPV codes is appropriate. No immediate disputes or regulatory non-compliance are apparent. The mention of EU funding adds a layer of regulatory oversight.

Clarity85/100

The description of the services required is clear, particularly the technical requirements for the software development. Evaluation criteria are specified as relative weighting, and conditions for submission are documented. The indivisible nature of the contract is well-explained.

Completeness75/100

Most essential information is present, including estimated value, contract duration, and tender validity. However, the specific nature of 'relative_weighting' for evaluation criteria could be more detailed. While most key documents are referenced, their specific content summary is sometimes brief.

Fairness80/100

The tender promotes fairness through e-submission and e-procurement. Objective criteria are mentioned (cost, work plan), and the value is disclosed. Access to documents is implied through the e-procurement portal. The restriction on subcontractors linked to the Russian Federation could be perceived as potentially tailored, but is likely driven by geopolitical considerations.

Practicality70/100

E-submission is mandated, which is practical. The URL for the opening place is provided. The contract start date is not explicitly stated but can be inferred post-deadline. Financing information is indicated as 'EU Funded'. The contract duration is clear.

The ESPD_v2.0_laiendatud.xml file format is not supported for AI analysis, which may create an unnecessary hurdle for bidders relying on such tools.
Data Consistency95/100

Key fields such as title, reference, organization, value, and deadlines are consistently populated. There are no mentions of suspension or disputes. Dates are logically sequential from reveal to opening.

Sustainability30/100

The tender lacks specific provisions for green procurement, social aspects, or explicit innovation focus, despite being EU-funded. The limited mention of sustainability criteria suggests a minimal emphasis on these factors.

Not green procurement
No social criteria

Strengths

Clear technical requirements and scope of work
Well-defined evaluation criteria (cost and work plan)
Robust e-procurement and e-submission process
High data consistency and logical timeline

Concerns

Limited emphasis on sustainability aspects (green, social, innovation)
ESPD file format incompatibility with AI analysis

Recommendations

1. Incorporate specific sustainability objectives and criteria to align with broader EU procurement goals.
2. Clarify the weighting of 'Offer cost' and 'Work execution plan' for greater transparency in evaluation.

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