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Tenders

Purchase of theatre and conference hall equipment and furnishings for Viscosa Cultural Factory

Open
Deadline
13 days left
April 09, 2026
Contract Details
Category
Supplies
Reference
307509
Value
€194,500
Location
Estonia
Published
March 17, 2026
CPV Code
Evaluation Criteria
Bid evaluation100%
Project Timeline

Tender Published

March 17, 2026

Deadline for Questions

April 02, 2026

Submission Deadline

April 09, 2026

Tender Opening

April 09, 2026

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Budget
€194,500
Duration
Not specified
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€104,435
Avg. Bids
2.5
Competition
Low
SME Winners
94%
311 tenders analyzed

Original Tender Description

Supply of theatre and conference hall equipment and furnishings for the Viscosa Cultural Factory located in Kõrgessaare, Hiiumaa, including installation, setup, and configuration of equipment and technology.
Electronic Submission

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Requirements & Qualifications

25 requirements across 5 categories

Submission (10)
Mandatory (3)
Compliance (2)
Technical (9)
Financial (1)
SUBMISSION REQUIREMENTS10
--Submit a bid for the lighting control desk complete solution, including installation and cabling, adhering to technical specifications and submitting the cost form.
--Submit a bid for the lighting fixtures, including required functions, performance, and installation instructions.
--Submit a bid for the sound system complete solution, including speakers, speaker mounts, digital sound console, and subwoofers, as per technical specification and cost form.
MANDATORY EXCLUSION GROUNDS3
--Bidders must confirm they do not have statutory exclusion grounds.
--Bidders must confirm they are not located in Russia or Belarus.
--Subcontractors or suppliers associated with the Russian Federation are not to be involved.
ELIGIBILITY REQUIREMENTS2
--Submit a power of attorney for joint bidders if applicable.
--Declare business secrets.
TECHNICAL CAPABILITY REQUIREMENTS9
--Supply new, durable, and safe products.
--Installation and training must be provided.
--Offer a complete solution for the lighting control desk, including installation and cabling, adhering to technical specifications.
FINANCIAL REQUIREMENTS1
--Bids will be evaluated based on the lowest total cost excluding VAT for each lot, with a 100% weighting.

Requirements Preview

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Documents

14 documents available with AI summaries

VastavustingimusedPDF
307509_vastavustingimused.pdf -- 48.9 KB

The bidder must confirm that they will not involve subcontractors or suppliers linked to the Russian Federation, provide a power of attorney for joint bidders if applicable, and declare any business secrets.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307509_hindamiskriteeriumid.pdf -- 10.9 KB

The contracting authority will evaluate bids for each lot based on the lowest total cost excluding VAT, which carries a 100% weighting.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
307509_korvaldamise_alused_ja_kvalifitseerimi... -- 5.2 KB

Bidders must confirm that they do not have statutory exclusion grounds and are not located in Russia or Belarus to participate in the procurement procedure.

AD Lisa 1. Tehniline kirjeldusDOC
AD Lisa 1 Tehniline kirjeldus.docx -- 21.6 KB

The contracting authority seeks a supplier for theater and conference hall audio-visual equipment and furnishings, ensuring the installation and training for new, durable, and safe products.

AD Lisa 2.1. OSA 1 ValguspultDOC
AD Lisa 21 OSA 1 Valguspult.docx -- 16.8 KB

Bidders must submit a proposal for a complete lighting control console solution including installation and cabling, adhering to technical specifications and providing a cost form.

AD Lisa 2.2. OSA 2 ValgustidDOC
AD Lisa 22 OSA 2 Valgustid.docx -- 20.9 KB

This document outlines the technical specifications for lighting equipment for the Viscosa Culture Factory's theater and conference hall, including required features, performance, and installation guidelines.

AD Lisa 2.3. OSA 3 HelisüsteemDOC
AD Lisa 23 OSA 3 Helisüsteem.docx -- 15.6 KB

Bidders must submit a comprehensive sound system technical specification and cost form, including speakers, speaker mounts, a digital mixing console, and subwoofers.

AD Lisa 2.4. OSA 4 Silmusvõimendi vaegkuuljateleDOC
AD Lisa 24 OSA 4 Silmusvõimendi vaegkuuljatel... -- 15.7 KB

Bidders must provide a complete solution for the supply and installation of a hearing loop system, including specific equipment and installation services, and submit the cost proposal form.

AD Lisa 2.5. OSA 5 Lavapoodiumite komplektDOC
AD Lisa 25 OSA 5 Lavapoodiumite komplekt.docx -- 15.6 KB

The tender seeks offers for a stage podium set compatible with Baltic Stages BS-L750-1HHS series podiums, made of aluminum and waterproof plywood, and including telescopic legs.

AD Lisa 2.6. OSA 6 Täiendav helisüsteem teatri- ja konverentsisaali funktsioneer...DOC
AD Lisa 26 OSA 6 Täiendav helisüsteem teatri-... -- 16.7 KB

Bidders must submit a technical specification and cost form for the purchase of an additional sound system, including active speakers, subwoofers, and speaker stands, adhering to the provided requirements and sample products.

AD Lisa 2.7. OSA 7 LavatossumasinDOC
AD Lisa 27 OSA 7 Lavatossumasin.docx -- 15.1 KB

Bidders must submit a cost form for a stage fog machine, including transport case and liquid, emphasizing quiet and odorless operation.

AD Lisa 3. Hankelepingu projektDOC
AD Lisa 3 Hankelepingu projekt.docx -- 26.7 KB

This document is a draft contract outlining the terms and legal framework for the procurement of theater and conference hall equipment and furnishings.

AD Lisa 4 Töövõtja-Alltöövõtja kinnitusedDOC
AD Lisa 4 Töövõtja-Alltöövõtja kinnitused.doc... -- 18.3 KB

The contractor/subcontractor must confirm that they do not have grounds for exclusion from the procurement procedure, providing explanations if necessary.

AD Viscosa Kultuuritehase teatri- ja konverentsisaali tehnika ning sisustuse ostDOC
AD Viscosa Kultuuritehase teatri- ja konveren... -- 29.9 KB

Peosfääri Instituut OÜ invites bids for the procurement of theater and conference hall equipment and furnishings for Viscosa Culture Factory through an open tender procedure.

Documents Preview

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75
Good

Tender Quality Score

This tender for theatre and conference hall equipment is generally well-structured with clear technical specifications and mandatory exclusion grounds. However, it lacks explicit evaluation criteria beyond lowest cost and contract duration, impacting completeness and potentially fairness.

Score Breakdown

Legal Compliance75/100

The tender adheres to general legal compliance by specifying a clear procedure, providing a CPV code, and having no reported disputes. Deadlines appear reasonable for the scope. Regulatory compliance is assumed based on the provided information.

Clarity80/100

The description of the required equipment and services is detailed, with specific technical specifications for each lot. Requirements are clearly documented in the provided annexes.

Completeness70/100

Most basic information is present, including value and deadlines. However, the contract duration is not specified, and while technical specifications are detailed, the absence of explicit evaluation criteria beyond price is a notable omission.

Missing contract duration
Missing explicit evaluation criteria beyond lowest cost
Fairness85/100

The tender promotes fairness through e-submission and e-procurement. Objective criteria are largely present in technical specifications. The exclusion of bidders from Russia or Belarus is a geopolitical consideration rather than company-specific tailoring. The weighting of 100% for lowest cost is clear.

Practicality65/100

E-submission and e-procurement are facilitated. The contract start date is not explicitly stated, and financing information is absent. The division into parts is practical for specialized suppliers.

Missing contract start date
Missing financing information
Data Consistency90/100

Key fields such as title, reference, organization, and estimated value are populated. Dates are logical, and there are no reported suspensions or disputes, indicating good data consistency.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation. The tender is not indicated as EU funded, limiting its sustainability score.

No green procurement criteria
No social criteria

Strengths

Detailed technical specifications for each lot
Clear mandatory exclusion grounds
E-submission and e-procurement enabled
Division into multiple lots

Concerns

Missing explicit evaluation criteria beyond lowest cost
Missing contract duration
Absence of sustainability considerations

Recommendations

1. Specify contract duration and start date.
2. Include explicit evaluation criteria beyond price, if applicable, or confirm price is the sole determinant.
3. Consider incorporating sustainability or innovation elements.

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