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Tenders

Littlehampton Town Council Christmas Illuminations Tender

Open
Deadline
2 days left
March 29, 2026
Contract Details
Category
Open Procedure
Reference
019525-2026
Value
£84,600
Location
United Kingdom
Published
March 19, 2026
CPV Code
Project Timeline

Tender Published

March 04, 2026

Deadline for Questions

March 22, 2026

Submission Deadline

March 29, 2026

Contract Start Date

April 30, 2026

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Budget
£84,600
Duration
35 months
Location
United Kingdom
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The Council requires a Christmas illuminations contractor to provide Christmas lights to Littlehampton Town Centre and Wick High Street. Littlehampton Town Council are inviting tenders for the provision of services in respect of the supply, installation, maintenance, removal and storage of leased Christmas lights and decorations annually. The successful contractor will be responsible for providing this service, liaising closely with the Community Engagement and Development team. The council is open to new suggestions for Christmas illuminations and looking for the 'WOW' factor. Essential requirements Location Item High Street Swags x15, 3D shapes X2, Christmas Tree x1 Surrey Street Swags x6 Beach Road Swags x8 Anchor Springs Store fronts , lights in street tree x1 Arundel Road Store fronts (covers 3 shops and then 2 shops) or lampposts (4 potentially), suggestions welcomed East Street Suggestions welcomed Duke Street Lights in street trees x3 The Arcade Swag lights x5 Franciscan Way Lamppost wraps x5 Wick Shopping Area Lamppost wraps x7 and lights in street tree x2 See uploaded document ' Christmas Illuminations Invitation to Tender 2026 to 2028' for full details. Attend the Littlehampton Town Centre Christmas Lights Switch on event each year to coordinate the switching on of the lights. Attend the Wick Christmas Lights Switch on event each year. The contractor is required to install the Christmas Lights two weeks before the Christmas Lights Switch on event which will happen on 21 November 2026. 2027 and 2028 to be confirmed. It is preferred the lights are not installed before Remembrance Sunday. The total maximum budget for three years is £70,500 All clarification is to be processed through Find a Tender / tenders@littlehampton-tc.gov.uk and will be shared with all prospective bidders to ensure an open and transparent process. Site visits are to be arranged by appointment with the listed contact. If you would like to meet with us or make a site visit, please call 01903 732063 and ask for Lucy Hall or e-mail lhall@littlehampton-tc.gov.uk Closing date Sunday 29 March 2026

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Requirements & Qualifications

28 requirements across 5 categories

Submission (4)
Mandatory (4)
Compliance (9)
Technical (8)
Financial (3)
SUBMISSION REQUIREMENTS4
--All clarification to be processed through Find a Tender / tenders@littlehampton-tc.gov.uk.
--Site visits are to be arranged by appointment with Lucy Hall (01903 732063 or lhall@littlehampton-tc.gov.uk).
--Closing date for submissions is Sunday 29 March 2026.
MANDATORY EXCLUSION GROUNDS4
--Bidders may be excluded if they are subject to bankruptcy, insolvency, judicial or extrajudicial proceedings, or are in a state of analogous proceedings.
--Bidders may be excluded if they have been convicted of an offense relating to their conduct by a judgment which has the force of res judicata.
--Bidders may be excluded if they have been guilty of grave professional misconduct.
ELIGIBILITY REQUIREMENTS9
--Must be a Christmas illuminations contractor.
--Must be able to provide Christmas lights to Littlehampton Town Centre and Wick High Street.
--Must be responsible for the supply, installation, maintenance, removal, and storage of leased Christmas lights and decorations annually.
TECHNICAL CAPABILITY REQUIREMENTS8
--Provision of specific items as listed for High Street, Surrey Street, Beach Road, Anchor Springs, Arundel Road, East Street, Duke Street, The Arcade, Franciscan Way, and Wick Shopping Area.
--Ability to provide suggestions for Christmas illuminations where 'Suggestions welcomed' is indicated.
--Capability to install lights in street trees and on lampposts.
FINANCIAL REQUIREMENTS3
--Total maximum budget for three years is £70,500.
--Value of tender is 84600 EUR.
--Duration of contract is 35 months.

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Documents

No processed documents available for this tender.

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75
Good

Tender Quality Score

This tender for Christmas illuminations is generally well-structured, with clear descriptions and requirements. However, it lacks explicit evaluation criteria and details on e-submission, impacting practicality and fairness.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations for its threshold. Deadlines are specified, and the procedure is outlined as open competition. The CPV code is appropriate. No disputes are indicated. The duration and start dates are logical.

Clarity80/100

The description of services and essential requirements is clear, with specific locations and item quantities provided. The 'WOW' factor and openness to suggestions are well-communicated. The reference to an uploaded document for full details is helpful.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the absence of explicit evaluation criteria and the lack of content in the uploaded documents are significant omissions.

Missing evaluation criteria
No document content available
Fairness85/100

The process for clarification and site visits is transparent and shared with all bidders. The value is disclosed, and the procedure is open competition. However, the lack of specified evaluation criteria makes it difficult for bidders to understand how their submissions will be judged, potentially impacting fairness.

No evaluation criteria specified
Practicality65/100

The tender specifies a closing date and provides contact information for clarifications and site visits. However, the lack of explicit mention of e-submission and the absence of document content in the provided information reduce its practicality.

No e-submission
No document content available
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no indications of suspension or disputes. The dates provided are logical and consistent.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, innovation, or EU funding, which are standard considerations in modern tenders.

Not green procurement
No social criteria

Strengths

Clear description of requirements and locations
Open competition procedure
Transparent clarification process
Specific CPV code provided

Concerns

Missing evaluation criteria
No document content available
Lack of e-submission
No sustainability considerations

Recommendations

1. Specify clear evaluation criteria.
2. Ensure uploaded documents are accessible and contain full details.
3. Clarify the e-submission process.

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