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Tenders

Maintenance of openings in SA Viljandi Hospital buildings 2026-2029

Open
Deadline
31 days left
April 27, 2026
Contract Details
Category
Services
Reference
307343
Value
€75,000
Location
Estonia
Published
March 26, 2026
CPV Code
Evaluation Criteria
Bid price100%
Project Timeline

Tender Published

March 26, 2026

Deadline for Questions

April 20, 2026

Submission Deadline

April 27, 2026

Tender Opening

April 27, 2026

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Budget
€75,000
Duration
36 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€265,238
Avg. Bids
2.7
Competition
Low
SME Winners
90%
843 tenders analyzed

Original Tender Description

The subject of the procurement is the maintenance of doors, gates, and locking systems located in the buildings of SA Viljandi Hospital, as well as the provision of repair and emergency services.
Electronic Submission

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Requirements & Qualifications

15 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (3)
Technical (2)
Financial (2)
SUBMISSION REQUIREMENTS7
--Bids must be submitted by the deadline: 2026-04-27 07:00:00.
--The tender is not divided into parts due to technical and organizational reasons.
--Bidders must submit a declaration of business secrets.
MANDATORY EXCLUSION GROUNDS1
--Bidders shall not engage subcontractors or suppliers connected to the Russian Federation.
ELIGIBILITY REQUIREMENTS3
--The bidder must confirm understanding and acceptance of the tender conditions.
--The bidder must provide their company data.
--The bidder's representative must have the authority to conclude and fulfill the tender contract.
TECHNICAL CAPABILITY REQUIREMENTS2
--The service includes maintenance, repair, and emergency services for doors, gates, and locking systems.
--The service scope and frequency are defined in the technical specification.
FINANCIAL REQUIREMENTS2
--The total value of the tender is 75,000.0 EUR.
--The tender is awarded primarily based on cost, with the lowest price receiving maximum points.

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Documents

9 documents available with AI summaries

VastavustingimusedPDF
307343_vastavustingimused.pdf -- 7.6 KB

The bidder must confirm the exclusion of subcontractors or suppliers linked to the Russian Federation and provide information regarding trade secrets.

Vorm 2. Osalemise taotlusDOC
Vorm 2 Osalemise taotlus.docx -- 12.0 KB

This form is an application to participate in the facade maintenance tender, where the bidder confirms compliance with conditions and provides their details.

Vorm 3. Pakkumuse maksumuse esildisXLS
Vorm 3 Pakkumuse maksumuse esildis.xlsx -- 62.4 KB

This document is a bid cost submission form where the bidder confirms familiarity with tender documents and agrees to the terms, while also providing data on the cost of opening maintenance.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307343_hindamiskriteeriumid.pdf -- 2.8 KB

The contracting authority will evaluate bids primarily based on cost, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
307343_hankepass_taiendavate_selgitustega.pdf -- 70.7 KB

The tender pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not intended for completion.

Hanke alusdokumentDOC
Hanke alusdokument - avatäited.docx -- 14.0 KB

This foundational document outlines the tender conditions for the maintenance of openings, bid preparation requirements, and submission procedures for SA Viljandi Haigla buildings.

Lisa 1. Hankelepingu projektDOC
Lisa 1 Hankelepingu projekt - Avatäited.docx -- 21.3 KB

The draft contract outlines the terms, deadlines, price, and payment procedure for facade maintenance works at SA Viljandi Haigla buildings from 2026-2029.

Lisa 2. Tehniline kirjeldusDOC
Lisa 2 Teenuse tehniline kirjeldus.docx -- 16.8 KB

This technical specification defines the requirements for the maintenance, repair, and emergency services of doors, gates, and locking systems in SA Viljandi Haigla buildings, including frequency, scope of work, and contractor obligations.

Vorm 1. VolikiriDOC
Vorm 1 Volikiri.docx -- 11.4 KB

This power of attorney confirms the bidder's representative's right to conclude and fulfill the procurement contract for the maintenance of openings at Viljandi Hospital.

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75
Good

Tender Quality Score

This tender for facade maintenance at Viljandi Hospital is generally well-structured, with clear requirements and a straightforward evaluation process. However, it lacks explicit sustainability considerations and relies heavily on e-submission, which might pose challenges for some bidders.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal requirements, including a clear procedure, proper CPV code, and no reported disputes. Deadlines appear reasonable within the context of the tender's scope and value. Regulatory compliance is assumed given the public nature of the organization.

Clarity80/100

The description of services is clear, and the technical specifications, while not fully detailed in the provided summary, are referenced. Evaluation criteria are specified as relative weighting, with cost being the primary factor. Conditions for participation are documented.

Completeness70/100

Most basic information is present, including deadlines, value, and duration. Key documents like the power of attorney, tender conditions, technical specification, draft contract, and submission forms are indicated. However, the summary of the technical specification is brief, and the ESPD document format is not analyzed.

Fairness85/100

The tender is conducted via e-procurement, ensuring broad access. The estimated value is disclosed, and the evaluation criteria are objective (primarily cost-based). The exclusion of Russian Federation-linked entities is a specific but common geopolitical requirement, not necessarily unfair to the general market. The requirement for bidders to confirm understanding and acceptance of tender conditions is standard.

Practicality65/100

E-submission is mandated, which is efficient but may limit accessibility for some. A contract start date is not explicitly stated, only the duration. Financing information is not detailed. The reliance on the e-procurement portal for opening and submission is standard.

Contract start date not explicitly stated.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no reported suspensions or disputes. Dates are logically sequenced (reveal, submission, opening).

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded. This area is underdeveloped.

Lack of explicit green procurement criteria.
No mention of social aspects or innovation.

Strengths

Clear description of services and objectives.
Objective evaluation criteria (primarily cost-based).
Mandatory e-procurement for accessibility.
Well-defined submission requirements and forms.

Concerns

Limited information on sustainability aspects.
Contract start date not explicitly stated.
Reliance on e-submission might exclude some potential bidders.

Recommendations

1. Incorporate specific sustainability criteria (e.g., environmental impact, social responsibility) into the evaluation.
2. Clarify the exact contract start date.
3. Consider providing alternative submission methods or support for bidders less familiar with e-procurement.

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