Tenders

Riikliku perelepitusteenuse aastakonverents „Perelepitusteenuse tulemuslikkuse uuringust tulevikku: riikliku perelepitusteenuse kolm aastat“

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Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
October 01, 2025
Contract Details
Category
Special
Reference
300104
Value
€10,000
Location
Estonia
Published
September 23, 2025
Organization
CPV Code
Project Timeline

Tender Published

September 23, 2025

Deadline for Questions

September 24, 2025

Submission Deadline

October 01, 2025

Tender Opening

October 01, 2025

Contract Start Date

October 14, 2025

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Budget
€10,000
Duration
2 months
Location
Estonia
Type
Special
Market Benchmark
Avg. Winning Price
€100,264
Avg. Bids
2.6
Competition
Low
SME Winners
87%
624 tenders analyzed

Original Tender Description

Sotsiaalkindlustusamet hangib konverentsiteenust riikliku perelepitusteenuse aastakonverentsi hübriidkonverentsi korraldamiseks 30.10.2025 Tallinnas. Perelepituse aastakonverentsi eesmärk on tutvustada riikliku perelepitusteenuse tulemuslikkuse uuringu tulemusi, hinnata teenuse mõju ja toimivust ning arutada edasisi arengusuundi.
Green ProcurementElectronic Submission

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Requirements & Qualifications

23 requirements across 5 categories

Submission (5)
Mandatory (3)
Compliance (5)
Technical (7)
Financial (3)
SUBMISSION REQUIREMENTS5
--Complete offer form (Annex to draft contract) with total lump-sum price
--Attach concise technical proposal showing how each requirement will be met (max 5 pages recommended)
--Include reference letters or contact details for at least one comparable hybrid conference delivered
MANDATORY QUALIFICATIONS3
--Proven experience organizing events for ≥100 in-person participants
--Documented experience providing simultaneous live-streaming for ≥100 online participants
--At least one verifiable reference for full-service hybrid conference delivery (venue, catering, AV, recording) within the last 3 years
COMPLIANCE REQUIREMENTS5
--No prior involvement in the subject project that would create a conflict of interest
--No exclusion grounds such as outstanding contract breaches or court convictions
--Submit signed declaration confirming the above (form provided)
TECHNICAL REQUIREMENTS7
--Secure and provide a Tallinn venue suitable for 100 in-person delegates on 30 Oct 2025
--Arrange and serve catering (coffee breaks & lunch) for 100 attendees
--Supply full on-site AV/technical crew, equipment, and stage set-up
FINANCIAL REQUIREMENTS3
--Bid a firm, all-inclusive lump-sum price in EUR covering every cost item (venue, catering, AV, staff, streaming, recording, VAT, etc.)
--Keep total offer ≤€10,000 (estimated budget) to remain competitive under 100 % price award criterion
--No price adjustments or additional invoices will be accepted after contract award

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Documents

6 documents available with AI summaries

VastavustingimusedPDF
300104_vastavustingimused.pdf -- 7.0 KB

This compliance-notice only asks bidders to confirm they are not a joint bid (or upload a power-of-attorney if they are), declare any business-secret text, and state that their offer meets (or is equivalent to) any standards cited later in the full tender documents—no technical, financial or experience requirements are given here, so firms cannot yet decide whether to bid.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
300104_hindamiskriteeriumid.pdf -- 3.3 KB

This is a 100% price-only (lowest bid wins) tender for organizing a one-day hybrid conference on 30.10.2025 in Tallinn, so any event-management firm that can deliver the full technical scope—including all implied but unstated services—at the lowest all-inclusive cost should bid.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
300104_korvaldamise_alused_ja_kvalifitseerimi... -- 10.6 KB

This document only lists mandatory exclusion grounds (no prior involvement, no conflicts of interest, no prior contract breaches) and a declaration requirement; it contains no technical specifications, qualification thresholds, or award criteria for the 30 Oct 2025 hybrid conference service.

Lisa 1 - Tehniline kirjeldusPDF
Lisa 1 - Tehniline kirjeldus.pdf -- 255.2 KB

Sotsiaalkindlustusamet otsib 30.10.2025 Tallinnas toimuva 100-kohalise hübriidkonverentsi (kuni 100 veebis osalejat) täisteenust pakkujat, kellel on kohustuslikult tõendatav kogemus vähemalt 100 inimesele toitlustuse, veebiülekande salvestuse ja kogu tehnilise toe pakkumisel; pakkumise edukus sõltub hinna ja kvaliteedi suhtest, kus 60% kaal on hinnal ja 40% kvaliteedil (sh referentsid, projektijuhtimise kvaliteet ja tehniline lahendus).

Lisa 2 - Töövõtulepingu projektPDF
Lisa 2 - Toovotulepingu projekt.pdf -- 446.4 KB

This is a draft service contract (Lisa 2) for organizing the 30 Oct 2025 hybrid national family mediation conference in Tallinn, setting a 20 Nov 2025 completion deadline and requiring the contractor to deliver all services for the lump-sum price stated in its offer; no specific technical, experience or staffing requirements are given in this excerpt, so bidders must check the separate “hanke alusdokumentides” and their own offer (Lisa 2) to see the mandatory tasks before deciding to bid.

Lisateave väikehanke juurdePDF
Lisateave_vaikehanke_juurde.pdf -- 385.9 KB

This below-threshold procurement seeks an Estonia-based (or EU/EEA/WTO GPA) event organiser to stage a hybrid Tallinn conference on 30 Oct 2025, with mandatory in-person and online streaming capability, venue/catering for ~100 delegates, and full technical/AV support, evaluated 100 % on lowest price.

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