Tenders

Ventilatsioonisüsteemide puhastuse raamhange 2026

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Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
October 06, 2025
Contract Details
Category
Services
Reference
298699
Value
€1,500,000
Location
Estonia
Published
August 05, 2025
CPV Code
Project Timeline

Tender Published

August 05, 2025

Deadline for Questions

September 29, 2025

Submission Deadline

October 06, 2025

Tender Opening

October 06, 2025

Contract Start Date

March 01, 2026

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Budget
€1,500,000
Duration
36 months
Location
Estonia
Type
Services
Market Benchmark
Avg. Winning Price
€229,828
Avg. Bids
4.0
Competition
Medium
SME Winners
68%
135 tenders analyzed

Original Tender Description

Hanke korraldamise eesmärgiks on RKAS-i hallatavate hoonete ventilatsioonisüsteemide puhastustööde tellimine sõlmitavate raamlepingute alustel.
Green ProcurementElectronic Submission

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Requirements & Qualifications

21 requirements across 5 categories

Submission (8)
Mandatory (2)
Compliance (5)
Technical (3)
Financial (3)
SUBMISSION REQUIREMENTS8
--Deliver the bid electronically ONLY via the Estonian e-procurement platform (eRHR) before the stated deadline.
--Complete and upload:
--– Form 2 (declaration of acceptance and site inspection)
MANDATORY QUALIFICATIONS2
--Appoint one named project manager who can prove (with contracts or completion certificates) having led ≥3 ventilation-cleaning works in buildings >500 m².
--Hold, or be able to obtain, every legal authorisation required to perform HVAC cleaning services in Estonia (no specific licence is listed, but general legal capacity is implied).
COMPLIANCE REQUIREMENTS5
--Accept the draft 36-month framework contract (Lisa 2) and all its general terms without reservation.
--Agree to join the subsequent mini-competitions under the conditions set out in Lisa 3.
--Carry out every cleaning assignment with all necessary access equipment (scaffolding, lifts, etc.) included in the offered hourly rate.
TECHNICAL REQUIREMENTS3
--Capability to clean all types of ventilation systems found in RKAS-managed non-residential buildings (exact technical scope will be supplied per mini-tender).
--Provide all tools, labour, consumables and auxiliary equipment required for complete system cleaning—no separate reimbursement.
--Follow any cleaning methods, quality levels or testing/reporting duties that will be detailed in Annex 1 (full technical specification) once published.
FINANCIAL REQUIREMENTS3
--Submit one all-inclusive hourly labour rate (EUR, exclusive of VAT) in the provided Form 3 spreadsheet; this rate must cover wages, tools, access equipment, transport, overhead and profit.
--Keep the submitted hourly rate fixed for the entire 36-month framework period; no price revision clauses are mentioned.
--Be prepared to quote firm task prices in later mini-competitions on the basis of the same hourly rate.

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Documents

10 documents available with AI summaries

VastavustingimusedPDF
298699_vastavustingimused.pdf -- 9.5 KB

This is a mandatory framework tender for cleaning ventilation systems in state buildings: bidders must submit fixed hourly technician rates in Forms 2 & 3 and field a project manager with proven experience leading ≥3 ventilation-cleaning contracts in buildings >500 m² (documentary proof required), with up to 10 suppliers to be admitted to the 2026 framework and later mini-competitions.

Vorm 2DOC
Vorm 2.docx -- 17.9 KB

This is merely the bidder’s declaration form (Vorm 2) that obliges you to accept all tender conditions, confirms you have inspected the full documentation and site, and warns that any error in the mandatory Vorm 3 price table will get your offer rejected—no specific technical requirements, qualifications or award criteria are stated here.

Vorm 3_muudatus 1XLS
Vorm 3_muudatus 1.xlsx -- 17.7 KB

This is merely a blank price-schedule template (Form 3) that each bidder must complete by inserting its all-inclusive hourly VAT-exclusive rate for ventilation-cleaning work—no qualification criteria, technical requirements or evaluation rules are disclosed here.

Vorm 8DOC
Vorm 8.docx -- 13.7 KB

This document is merely the blank template (Vorm 8) that a joint-venture leader must fill in and sign to prove it is authorised to submit a bid on behalf of its consortium partners—no technical requirements, selection criteria or evaluation details are given here.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
298699_hindamiskriteeriumid.pdf -- 2.8 KB

This is a 2026 framework tender for cleaning ventilation systems in state buildings where only price (100% weighting on hourly labour rate) determines winner—no qualification filters, no e-auction, and up to 10 contractors will be admitted—so any Estonian firm that can legally perform HVAC cleaning and offer the lowest hourly rate should bid.

Hankepass täiendatavate selgitustegaPDF
298699_hankepass_taiendavate_selgitustega.pdf -- 69.8 KB

This is only the ESPD cover sheet for RKAS’s 2026 framework tender for cleaning ventilation systems in state buildings; it contains no mandatory technical, financial or qualification criteria—bidders must wait for the full tender documents to decide whether to bid.

Alusdokument pakkumuse esitamise ettepanekDOC
Alusdokument pakkumuse esitamise ettepanek.do... -- 43.2 KB

This is a 2026 framework tender (up to 10 suppliers) for mandatory HVAC cleaning in state buildings managed by Riigi Kinnisvara AS—bids must be submitted only via eRHR by the stated deadline, include max unit prices (ex-VAT) on the form, and comply with the technical specs and draft framework contract in Annexes 1 & 2.

Lisa 1 Tehnilise kirjelduse üldosaDOC
Lisa 1 Tehnilise kirjelduse üldosa.docx -- 51.7 KB

Raamlepingu alusel tuleb pakkujal (kuni 10 võitjat) oma hinna sees tagada RKAS-i hoonete ventilatsioonisüsteemide puhastus koos kõigi vajalike tellingute/tõstukitega, kusjuures objektidega ja joonistega tutvumiseks on kohustuslik eelregistreerimine vähemalt 7 päeva ette ning tööde teostamisel tuleb arvestada, et olemasolevad joonised ei pruugi 100% tegelikku olukorda peegeldada.

Lisa 2 Raamlepingu projektDOC
Lisa 2 Raamlepingu projekt.docx -- 53.3 KB

This draft framework agreement for ventilation-system cleaning in RKAS-managed buildings sets no explicit qualification, technical or volume requirements, so bidders should wait for the full tender documents to decide whether to bid.

Lisa 3 Minikonkursi hankelepingu projektDOC
Lisa 3 Minikonkursi hankelepingu projekt.docx -- 50.8 KB

This draft mini-tender contract (Lisa 3) simply shows that the selected contractor must carry out ventilation-cleaning work at state buildings named in the attached price table, under the parent framework agreement—no specific technical requirements, mandatory certifications, or evaluation criteria are disclosed in this excerpt, so bidders should already be pre-qualified under the 2026 framework and await the actual mini-tender call to see site-specific tasks and pricing instructions.

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