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Provision of technical security services for the needs of Ludza Municipality and its structural units

Open
Deadline
6 days left
April 22, 2026
Contract Details
Category
Services
Reference
168649
Value
€42,000
Location
Latgale, Latvia
Published
April 07, 2026
CPV Code
Project Timeline

Tender Published

April 07, 2026

Deadline for Questions

April 15, 2026

Submission Deadline

April 22, 2026

Tender Opening

April 22, 2026

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Budget
€42,000
Duration
24 months
Location
Latgale
Type
Services
Market Benchmark
Avg. Winning Price
€54,868
Avg. Bids
2.2
Competition
Low
SME Winners
99%
3,568 tenders analyzed

Original Tender Description

Provision of technical security services for the needs of Ludza Municipality and its structural units

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75%
Estimated Win ProbabilityModerate Fit

This tender focuses on technical security services for Ludza Municipality, with a strong emphasis on rapid response and cost-effectiveness. A winning bid will leverage a highly competitive price while demonstrating superior response times and a robust understanding of the municipality's diverse locations.

Key Winning Messages

Rapid and Reliable Technical Security Response Across Ludza Municipality

Cost-Effective Security Solutions Tailored for Public Sector Needs

Key Opportunities
Leverage the 'Other documents' section to provide supplementary information that strengthens the bid beyond basic requirements.
Focus on optimizing the response time metric (30% of the technical score) to gain a significant advantage.
The relatively low estimated value suggests a focus on efficiency and potentially less complex technical requirements, allowing for aggressive pricing.
The tender explicitly states no green or innovative aspects are required, simplifying the bid preparation by removing these complex considerations.
Key Challenges
The lack of structured technical requirements and detailed evaluation criteria makes it difficult to precisely tailor the technical proposal.

Thoroughly review the 'Iepirkuma priekšmeta prasības' (Document 1 & 3) and 'Nolikums' (Document 2 & 4) for any implicit or explicit technical expectations. Assume standard technical security services and focus on demonstrating capability and reliability.

The dispersed nature of the 21 locations requires a robust logistical and operational plan to ensure consistent response times across the entire municipality.

Develop a clear operational plan detailing how response times will be met for each location, potentially highlighting regional hubs or mobile teams. This should be presented in the 'Other documents' section if not explicitly requested elsewhere.

The absence of specified evaluation criteria beyond response time and price means that the weighting between these two is crucial and not explicitly defined.

Assume a significant weighting for both price (70%) and response time (30%) as indicated by the maximum point scores. Focus on achieving the best possible score in both areas.

Ideal Bidder Profile
A well-established technical security provider with a strong operational presence in or near the Ludza region, capable of demonstrating rapid response capabilities across multiple geographically dispersed locations. The ideal bidder will have a proven track record of cost-efficient service delivery and a clear understanding of public sector procurement requirements.
Key Requirements
Demonstrated ability to meet specified response times for technical security call-outs.
Competitive pricing for technical security services.
Submission of all required documentation, including ESPD and appendices.
Understanding and ability to service 21 distinct locations across Ludza Municipality.
Key Discriminators
Demonstrably superior average response time across all 21 locations.
A highly competitive price that significantly undercuts the estimated value while maintaining profitability.
A clear and concise operational plan demonstrating logistical capability for dispersed service delivery.
Social Value Opportunities
While not explicitly requested, consider a brief mention of local employment or training initiatives if feasible, framed as a commitment to the Ludza community.
Bid Focus Areas
Response Time30%

Quantify the lowest possible average response time across all 21 locations. Provide a detailed breakdown of how this will be achieved, potentially using a tiered approach based on location proximity. Aim to be the fastest bidder.

Price70%

Conduct thorough cost analysis to offer the lowest possible price that is still profitable. Benchmark against similar tenders and the estimated value. Aggressively price to win the maximum points.

Recommendations6
Aggressively Price for Maximum Points
CriticalMed effort

Given the 70% weighting for price, aim to offer the lowest possible price that remains profitable. This is the single most significant factor for winning.

High - Directly impacts the primary evaluation criterion.
Optimize Response Time Strategy
CriticalHigh effort

Develop a compelling and achievable response time plan for all 21 locations. Quantify the average response time and ensure it is significantly lower than competitors. This is the second most important criterion.

High - Directly impacts the secondary evaluation criterion.
Thoroughly Document Service Delivery for All Locations
HighMed effort

In the 'Other documents' section, provide a clear operational plan that addresses how technical security services will be delivered to all 21 listed locations efficiently and effectively, ensuring response times are met.

Medium - Demonstrates capability and addresses potential logistical concerns.
Meticulous Document Submission
HighLow effort

Ensure all required documents, including the ESPD (if applicable), appendices, and any other specified forms, are completed accurately and submitted on time and in the correct format.

Critical - Failure to submit correct documentation leads to disqualification.
Highlight Local Presence/Understanding
MediumLow effort

If the bidder has a local presence or a strong understanding of the Ludza region, emphasize this in the 'Other documents' section to demonstrate commitment and efficiency.

Medium - Can build trust and perceived value.
Clarify Ambiguities Through Q&A
HighLow effort

If any aspects of the technical requirements or evaluation criteria remain unclear, proactively submit questions to the contracting authority to gain clarity and ensure the bid meets expectations.

High - Prevents misinterpretation and potential scoring penalties.
Competitive Positioning
Position as the most cost-effective provider without compromising on essential response times. Emphasize operational efficiency and a proven ability to deliver services across a wide geographical area.

Competitors

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Requirements & Qualifications

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Basic Requirements

  • Company registration in EU required
  • Proven track record in similar projects
  • Financial stability documentation

Documents

4 documents available with AI summaries

Iepirkuma priekšmeta prasības, 2.versijaPDF
168649_PD.ANY_1_2_1_20260407094435.pdf -- 98.1 KB

No summary available for this document.

Nolikums ar pielikumiem - 07.04.2026.grozījumiDOC
Nolikums-2026-27_grozijumi_Apsardze.docx -- 7.8 MB

No summary available for this document.

Iepirkuma priekšmeta prasības, 1.versijaPDF
168649_PD.ANY_1_1_1_20260320101554.pdf -- 98.1 KB

No summary available for this document.

Nolikums ar pielikumiemDOC
2026_Nolikums ar pielikumiem_Apsardze.docx -- 7.8 MB

No summary available for this document.

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Quality Score

Comprehensive quality analysis of this tender scoring legal compliance, clarity, completeness, fairness, practicality, data consistency, and sustainability on a 0-100 scale with detailed breakdown and recommendations.

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