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Tenders

Museum and Civic Regalia Insurance

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 27, 2026
Contract Details
Category
Open Procedure
Reference
009051-2026
Value
£282,000
Location
South Yorkshire, United Kingdom
Published
March 29, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 02, 2026

Deadline for Questions

February 20, 2026

Submission Deadline

February 27, 2026

Contract Start Date

April 01, 2026

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Budget
£282,000
Duration
36 months
Location
South Yorkshire
Type
Open Procedure
72
Quality Score/100
Good

Original Tender Description

Sheffield City Council in partnership with Sheffield Museums Trust is the owner / custodian of a diverse collection of Museum Exhibits, ranging from fine art to heavy machinery closely related to the City’s industrial heritage. Ensuring the future of the collections for coming generations requires the financial protection of a first-class insurance solution fit for a collection of Museum Exhibits of the quality within the collection and which also supports the aims of the Museum Trusts in bringing visiting collections to the City.

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Requirements & Qualifications

10 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (4)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS1
--Submit the bid by the deadline of 2026-02-27 at 16:00:00+00:00.
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated in the provided information.
ELIGIBILITY REQUIREMENTS4
--Demonstrate legal capacity.
--Meet Employers Liability insurance level of £10,000,000 by the tender submission deadline.
--Meet Public Liability insurance level of £5,000,000 by the tender submission deadline.
TECHNICAL CAPABILITY REQUIREMENTS3
--Provide a first-class insurance solution for diverse museum exhibits and civic regalia.
--Ensure the insurance solution is fit for a collection of museum exhibits of high quality.
--Ensure the insurance solution supports the aims of the Museum Trusts in bringing visiting collections to the City.
FINANCIAL REQUIREMENTS1
--None explicitly stated in the provided information.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
009051-2026_ocds_record.json

This OCDS record provides structured data about Sheffield City Council's tender for insurance services for museum exhibits, including buyer details and the tender publication date.

OCDS Release PackageDOC
009051-2026_ocds_release.json

This OCDS Release Package provides machine-readable data detailing the tender for insurance services for Sheffield City Council's diverse museum exhibits, including buyer information and tender metadata.

Official PDF VersionPDF
009051-2026_official.pdf

Sheffield City Council seeks a first-class insurance solution for its diverse museum exhibits and civic regalia, requiring suppliers to meet specific legal capacity and insurance requirements (e.g., £10M Employers Liability, £5M Public Liability, £2M Professional Indemnity) by the tender submission deadline of 27 February 2026.

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72
Good

Tender Quality Score

This tender for museum and civic regalia insurance is generally well-described with clear eligibility requirements, but critically lacks specified evaluation criteria and an electronic submission option, impacting fairness and practicality.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV codes correctly, and there are no reported disputes or suspensions. However, the absence of a clear reveal date and, more significantly, the lack of specified evaluation criteria are notable compliance gaps.

Missing reveal date
No evaluation criteria specified
Clarity80/100

The description of the required insurance services and the eligibility requirements (e.g., specific insurance levels) are clear and unambiguous. However, the critical omission of evaluation criteria and the lack of explicit financial requirements reduce the overall clarity.

Missing evaluation criteria
No explicit financial requirements stated
Completeness70/100

Most basic information, including title, reference, organization, value, duration, and deadlines, is provided. Documents are attached and summarized. However, the tender is incomplete due to the absence of evaluation criteria, a liable person, and explicit financial requirements.

Missing evaluation criteria
Missing liable person
Fairness65/100

The estimated value is disclosed, and requirements appear generic, not tailored. However, the absence of specified evaluation criteria significantly compromises transparency and objectivity. The lack of electronic submission also creates a barrier to equal access.

Missing evaluation criteria
No electronic submission option
Practicality65/100

The contract start date and duration are clearly specified. However, the lack of electronic submission support is a significant practical drawback, and the absence of a direct document URL could hinder easy access for potential bidders.

No electronic submission option
No document URL provided
Data Consistency90/100

Key fields are generally populated, and the provided dates are logical and consistent. There are no reported suspensions or disputes, indicating good internal data integrity for the available information.

Missing liable person
Missing reveal date
Sustainability50/100

The tender does not explicitly incorporate green procurement, social aspects, or an innovation focus. While this is not uncommon for insurance services, it represents a missed opportunity to align with modern procurement best practices.

No green procurement focus
No social criteria

Strengths

Clear description of required insurance services
Specific and clear eligibility requirements (insurance levels)
Open procedure type and CPV code correctly assigned
Value, duration, and contract start date clearly specified
No disputes or suspensions reported

Concerns

Critical absence of evaluation criteria
No electronic submission option available
Missing reveal date and liable person information
Lack of explicit financial requirements
No integration of green, social, or innovation aspects

Recommendations

1. Clearly define and publish the evaluation criteria to ensure transparency and fairness for all bidders.
2. Implement an electronic submission system to enhance accessibility and efficiency of the bidding process.
3. Ensure all mandatory fields, including the reveal date and liable person, are populated for full legal compliance and completeness.

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