Original Tender Description
1. Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings.
2. The Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the ‘Contracting Authority’ under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted.
3. This requirement is for a new multi supplier framework agreement for Cleaning Services which is expected to be used primarily by education establishments, of which a list of 70 subscribers will be published with the Stage 1. Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Cleaning Services and other frameworks on offer.
4. The Framework will act as a single closed framework, with a fixed set of appointed Suppliers for a duration of 3 years, with the option to extend by 1 further year at the discretion of the Client. The maximum number of appointed Suppliers to the Framework is envisaged to be a minimum of six and a maximum of ten.
5. The estimated full Framework Agreement value of £15,000,000 EX VAT is the estimated potential value based on known participating establishments and estimated participation by the wider interested Educational Sector. This spend cannot be guaranteed.
6. Suppliers that are appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded.
7. This Framework will be created for the exclusive use of Educational Establishments only.
8. The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies)
Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.
Schools in England https://www.gov.uk/find-school-in-england
Academies http://www.education.gov.uk/schools/performance
Universities and Colleges http://unistats.direct.gov.uk/institutions/