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Tenders

IWM/2526/GOV/3494: AV Media Design Framework for IWM

Open
Deadline
95 days left
June 30, 2026
Contract Details
Category
Open Procedure
Reference
009125-2026
Value
£486,000
Location
United Kingdom
Published
March 19, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 02, 2026

Deadline for Questions

June 23, 2026

Submission Deadline

June 30, 2026

Contract Start Date

June 30, 2026

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Budget
£486,000
Duration
36 months
Location
United Kingdom
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

This contract covers the setting up of an AV software design framework service across all five public branches of IWM. This framework is split into three specific Lots which define the distinct types of AV Media design works required by IWM. Potential Providers are entitled to submit a bid for any of the Lots on an individual basis, any multiple of Lots, or for all three Lots.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (2)
Technical (6)
Financial (1)
SUBMISSION REQUIREMENTS4
--Bids must be submitted via the Delta eSourcing portal using the provided response link: https://www.delta-esourcing.com/respond/275XPX47HQ.
--Bids must be submitted by the deadline: 2026-07-01T00:00:00+01:00.
--Providers may submit a bid for any single Lot, multiple Lots, or all three Lots (Sound Design, Film & Animation, Interactives).
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are explicitly provided in the given tender information. Bidders should refer to the full tender documents on the Delta eSourcing portal for standard public procurement exclusion criteria.
ELIGIBILITY REQUIREMENTS2
--Providers must be able to access and utilize the Delta eSourcing portal to obtain full tender details and submit a bid.
--Providers must be a legal entity capable of entering into a framework agreement for AV media design services.
TECHNICAL CAPABILITY REQUIREMENTS6
--Providers must demonstrate capability in AV software design framework services.
--Providers must be capable of delivering services across all five public branches of Imperial War Museums (IWM London, Churchill War Rooms, HMS Belfast, IWM Duxford, IWM North).
--Providers must possess expertise relevant to the chosen Lot(s):
FINANCIAL REQUIREMENTS1
--No specific financial requirements (e.g., minimum turnover, financial stability ratios) are explicitly provided in the given tender information. Bidders should refer to the full tender documents on the Delta eSourcing portal for any such criteria.

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Documents

4 documents available with AI summaries

OCDS RecordDOC
009125-2026_ocds_record.json

Imperial War Museums seeks an AV software design framework service across its five UK branches, covering sound design, film & animation, and interactives, with providers able to bid for individual or multiple lots.

OCDS Release PackageDOC
009125-2026_ocds_release.json

This OCDS data package provides structured information about the Imperial War Museums' tender for an AV software design framework, covering sound design, film & animation, and interactives across its five branches.

Official PDF VersionPDF
009125-2026_official.pdf

This document is a tender notice outlining a framework agreement for AV media design services, split into three lots (Sound Design, Film & Animation, Interactives), across five Imperial War Museums branches, with an estimated total value of £405,000, and directs interested parties to an eSourcing portal for full details and submission.

Tender NoticeHTM
009125-2026.html

Imperial War Museums is establishing an AV Media Design Framework, valued at an estimated £405,000, across three lots (Sound Design, Film & Animation, Interactives) for its five branches, with interested providers directed to the Delta eSourcing portal for full details and submission.

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75
Good

Tender Quality Score

This tender provides a clear description of the services and lots, utilizing an e-sourcing portal for submission. However, it lacks explicit evaluation criteria and full legal/financial requirements in the provided snippet, and contains a critical inconsistency regarding the contract start date.

Score Breakdown

Legal Compliance75/100

The tender clearly defines the procedure type and has no reported disputes. However, the assigned CPV code (Music or sound editing software package) appears too narrow for an 'AV Media Design Framework' encompassing film, animation, and interactives. Full mandatory exclusion and financial grounds are not explicitly detailed in the provided text, directing bidders to an external portal.

CPV code (48521000) is too narrow for the described scope of services.
Mandatory exclusion and financial grounds are not explicitly provided in the tender snippet, requiring external portal access for full details.
Clarity80/100

The description of the AV Media Design Framework, its five branches, and the three distinct lots is very clear and unambiguous. However, a significant clarity issue is the explicit absence of evaluation criteria, and the financial/exclusion requirements are not detailed in the provided text.

No evaluation criteria are specified in the provided tender information.
Financial and mandatory exclusion grounds are not explicitly detailed in the provided text, reducing initial clarity.
Completeness70/100

Basic information such as title, organization, value, and duration is present. However, the tender is incomplete regarding crucial details like explicit evaluation criteria and comprehensive financial/exclusion requirements, which are deferred to an external portal. The contract start date being identical to the submission deadline indicates an error or incompleteness.

Evaluation criteria are missing from the provided information.
Full financial and mandatory exclusion grounds are not included in the provided text.
Fairness85/100

The tender promotes fairness by being divided into lots, allowing specialists to bid for specific areas, and by utilizing an e-procurement portal for equal access. The estimated value is disclosed, and requirements do not appear tailored. However, the absence of specified evaluation criteria significantly impacts transparency and objectivity, which are key aspects of fairness.

No evaluation criteria are specified, which hinders transparency and objective assessment for bidders.
Practicality65/100

Electronic submission is clearly supported via the Delta eSourcing portal, and direct URLs are provided. The contract duration is specified. However, the contract start date being the same as the submission deadline is highly impractical and indicates a data entry error, making the stated start date unreliable.

The contract start date is identical to the submission deadline, which is highly impractical and likely an error.
Data Consistency90/100

Most key fields are populated, and there are no reported disputes. However, the contract start date is illogically identical to the submission deadline. There is also a minor currency inconsistency between the main estimated value (EUR) and the value mentioned in document summaries (GBP). The CPV code is also inconsistent with the broad scope of services.

Contract start date (2026-06-30 23:00:00) is identical to the submission deadline, which is illogical.
Minor currency inconsistency: Estimated Value is 486,000.00 EUR, while document summaries mention £405,000.
Sustainability50/100

The tender does not explicitly include any green procurement, social aspects, or innovation focus in the provided information. It is also not indicated as EU funded, which often correlates with higher sustainability standards.

No explicit green procurement criteria are mentioned.
No explicit social aspects or criteria are included.

Strengths

Clear description of services, lots, and locations.
Utilizes an e-procurement portal for submission and information.
Value disclosed and tender is divided into lots, promoting competition.
Basic tender information (title, reference, organization, duration) is well-defined.

Concerns

Absence of explicit evaluation criteria.
Contract start date is identical to the submission deadline, indicating a data error.
Reliance on external portal for full legal, financial, and exclusion requirements.
Narrow CPV code for the broad scope of AV media design services.

Recommendations

1. Explicitly state all evaluation criteria within the tender documentation to ensure transparency and fairness.
2. Correct the contract start date to reflect a realistic timeline post-award.
3. Provide a more comprehensive CPV code that accurately reflects the full scope of AV media design services, including film, animation, and interactives.

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