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Infusion pumps

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 23, 2026
Contract Details
Category
Supplies
Reference
2026/BZP 00110701/01
Value
Not disclosed
Location
Warmińsko-Mazurskie, Poland
Published
April 21, 2026
CPV Code
Project Timeline

Tender Published

February 13, 2026

Deadline for Questions

February 16, 2026

Submission Deadline

February 23, 2026

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Budget
Not disclosed
Duration
12 months
Location
Warmińsko-Mazurskie
Type
Supplies
51
Quality Score/100
Fair
Market Benchmark
Avg. Winning Price
€57,338
Avg. Bids
1.4
Competition
Low
SME Winners
78%
293,505 tenders analyzed

Original Tender Description

Infusion pumps

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Win Strategy

AI-powered analysis of this tender's requirements, opportunities, and challenges. Get strategic insights to maximize your win probability.

65%
Estimated Win ProbabilityModerate Fit

This tender for infusion pumps presents a moderate competition opportunity. Success hinges on meticulous adherence to technical specifications, competitive pricing, and demonstrating reliability. Given the lack of explicit evaluation criteria, a strong focus on the core requirements and a clear, unambiguous offer will be paramount.

Key Winning Messages

Reliable supply of high-quality infusion pumps tailored to the hospital's needs.

Competitive and transparent pricing demonstrating value for money.

Unwavering commitment to timely delivery and contract fulfillment.

Key Opportunities
Lack of specified evaluation criteria allows for a focus on meeting all stated requirements comprehensively.
The absence of explicit green or social value requirements simplifies the bid focus, allowing concentration on core technical and commercial aspects.
The tender is for a 12-month duration, suggesting a need for readily available stock and efficient logistics.
Key Challenges
Technical specifications are not provided in the basic information, creating a risk of non-compliance if not thoroughly understood.

Thoroughly review DOCUMENT 4 (SWZ w Pdf.pdf) for all technical specifications and seek clarification from the Contracting Authority if any aspect is unclear.

The absence of specified financial requirements means bidders must self-assess their financial robustness and ensure they can finance the supply for 12 months.

Prepare a detailed financial plan demonstrating the capacity to fund the contract and include relevant financial statements or guarantees if deemed necessary to build confidence.

Potential for high competition due to the straightforward nature of the tender (supply of standard medical equipment).

Focus on delivering a highly competitive price while ensuring all technical requirements are met without compromise. Highlight any unique strengths in service or reliability.

Ideal Bidder Profile
A well-established medical equipment supplier with a proven track record in delivering high-quality infusion pumps, capable of meeting stringent technical specifications and providing reliable after-sales support. The ideal bidder will have a robust supply chain and the financial capacity to manage a 12-month contract.
Key Requirements
Supply of infusion pumps meeting technical specifications
Delivery within the 12-month contract duration
Legal authorization to conduct business in medical equipment supply
Submission of a complete and compliant bid by the deadline
Understanding and adherence to national public procurement law (exclusion grounds)
Key Discriminators
Demonstrated experience with pediatric hospitals or similar specialized facilities.
Exceptional warranty and after-sales support package.
Proactive communication and responsiveness throughout the bidding process.
Social Value Opportunities
While not explicitly required, consider including a commitment to local employment or training opportunities within the supply chain, if feasible, to subtly enhance the bid's appeal.
Bid Focus Areas
Technical Specifications

Ensure absolute compliance with all technical specifications detailed in SWZ w Pdf.pdf. Provide clear evidence of compliance for each specification, potentially using a compliance matrix.

Price

Develop a highly competitive pricing strategy that reflects value for money. Conduct thorough cost analysis to ensure profitability while remaining attractive to the hospital.

Delivery and Logistics

Clearly articulate the delivery plan, demonstrating the ability to meet the 12-month contract duration with reliable logistics and inventory management.

Recommendations7
Thoroughly Analyze SWZ Document
CriticalHigh effort

Obtain and meticulously review 'DOCUMENT 4: SWZ w Pdf.pdf' to understand all technical specifications, contractual terms, and any implicit requirements. This document is crucial for defining the exact product and service offering.

Ensures bid compliance and avoids disqualification.
Develop a Compliance Matrix
CriticalMed effort

Create a detailed matrix mapping each technical specification from the SWZ document to the proposed infusion pump model and its features. This provides clear, verifiable evidence of compliance.

Demonstrates meticulous attention to detail and technical capability.
Highlight Service and Support
HighMed effort

Even without explicit requirements, emphasize the quality of after-sales service, warranty terms, and technical support. This can be a key differentiator in a supply tender.

Builds confidence in long-term reliability and partnership.
Clarify Ambiguities
HighLow effort

If any part of the SWZ or other tender documents is unclear, proactively submit a request for clarification to the Contracting Authority well before the submission deadline.

Prevents misinterpretations and potential bid errors.
Confirm Financial Capacity
HighMed effort

While no specific financial requirements are listed, ensure the company has the financial stability to undertake a 12-month supply contract. Be prepared to provide evidence if requested or if it enhances the bid's credibility.

Assures the Contracting Authority of the bidder's ability to fulfill the contract.
Competitive Pricing Analysis
MediumMed effort

Conduct a thorough analysis of competitor pricing (if possible) and market rates to ensure the bid price is competitive while maintaining profitability. Consider volume discounts or tiered pricing if applicable.

Increases the likelihood of winning on price, a common evaluation factor.
Ensure Legal and Administrative Compliance
MediumMed effort

Carefully review all mandatory exclusion grounds and eligibility requirements as per national public procurement law. Ensure all required documentation for legal representation and business authorization is up-to-date and correctly submitted.

Avoids immediate disqualification.
Competitive Positioning
Position as a reliable, experienced supplier of medical devices with a focus on quality and timely delivery. Emphasize a streamlined supply chain and efficient logistics to meet the 12-month contract. Highlight any certifications or quality standards that exceed basic requirements.

Competitors

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Requirements & Qualifications

13 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (2)
SUBMISSION REQUIREMENTS4
--The bid must be submitted by the deadline: 2026-02-23 09:00:00.
--The bid must include an offer for "Pompy infuzyjne" (infusion pumps).
--The bid must be submitted to the Contracting Authority: Wojewódzki Specjalistyczny Szpital Dziecięcy im. prof. Stanisława Popowskiego w Olsztynie.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are provided in the available basic information. Bidders should refer to the full tender documents for national public procurement law requirements.
ELIGIBILITY REQUIREMENTS3
--The bidder must be a legal entity capable of supplying infusion pumps.
--The bidder must be authorized to conduct business relevant to the supply of medical equipment.
--The person submitting the bid must be legally authorized to represent the bidder.
TECHNICAL CAPABILITY REQUIREMENTS3
--The bidder must be able to supply infusion pumps (Pompy infuzyjne).
--The bidder must be able to deliver the goods within the contract duration of 12 months.
--The supplied infusion pumps must meet the technical specifications (details not provided in the basic information).
FINANCIAL REQUIREMENTS2
--No specific financial requirements (e.g., minimum turnover, financial ratios, insurance, guarantees) are provided in the available basic information. Bidders should refer to the full tender documents.
--The bidder must be able to finance the supply of goods for the 12-month contract duration.

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Documents

4 documents available with AI summaries

Notice PDFPDF
08de6af7-468d-f56b-056e-e50001ab6b6b.pdf

This document is an administrative notice providing general information regarding the tender for infusion pumps issued by the Voivodeship Specialist Children's Hospital in Olsztyn.

Formularz ofertowy UZP.pdfPDF
Formularz ofertowy UZP.pdf

This document is a mandatory tender form for submitting an offer to supply infusion pumps to the Wojewódzki Specjalistyczny Szpital Dziecięcy im. prof. Stanisława Popowskiego w Olsztynie.

SWZ w Pdf.pdfPDF
SWZ w Pdf.pdf

This document outlines the complete terms, conditions, technical specifications, and requirements for submitting a bid for the supply of infusion pumps to the Wojewódzki Specjalistyczny Szpital Dziecięcy im. prof. Stanisława Popowskiego w Olsztynie.

Załaczniki do SWZ nr 1, 2, 3, 4.odtDOC
Załaczniki do SWZ nr 1, 2, 3, 4.odt

No summary available for this document.

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51
Fair

Tender Quality Score

This tender for infusion pumps exhibits significant deficiencies in legal compliance, clarity, and fairness due to an undefined procedure type, undisclosed estimated value, and critically, missing evaluation criteria. While basic information is present and documents are available, these omissions hinder transparency and fair competition.

Score Breakdown

Legal Compliance60/100

The tender lacks a defined procurement procedure type, which is a fundamental legal requirement. The estimated value is also not disclosed, impacting mandatory disclosure requirements. While CPV codes are correctly assigned and no disputes are reported, these omissions are significant.

Undefined procurement procedure type
Estimated value not disclosed
Clarity50/100

A major concern is the absence of specified evaluation criteria, making it difficult for bidders to understand how their offers will be judged. Technical specifications and financial requirements are not detailed in the basic information, requiring bidders to consult the full tender documents for crucial details.

Missing evaluation criteria
Specific technical and financial requirements not detailed in basic information
Completeness55/100

The tender is incomplete regarding key financial information (estimated value) and critical process details (evaluation criteria). While essential documents like the SWZ are available, the summary information lacks these crucial elements.

Estimated value not disclosed
Missing evaluation criteria
Fairness40/100

The absence of clear evaluation criteria severely compromises the objectivity and transparency of the selection process, raising significant fairness concerns. The undisclosed estimated value also limits transparency for potential bidders.

Missing evaluation criteria
Estimated value not disclosed
Practicality60/100

While 'E-Procurement' is listed, the automated check flags 'No e-submission', creating ambiguity regarding electronic submission support. The contract start date and financing information are not provided, which can complicate planning for potential suppliers.

Ambiguity regarding e-submission support
Missing contract start date
Data Consistency50/100

Several key fields, such as the procurement procedure type, estimated value, and liable person, are either unpopulated or not disclosed. This indicates inconsistencies or gaps in the provided data.

Key fields (Procedure, Estimated Value, Liable Person) are unpopulated or not disclosed
Sustainability10/100

There is a complete absence of any stated green procurement, social aspects, or innovation focus within the tender information. This indicates no explicit consideration for sustainability criteria.

No sustainability, social, or innovation criteria

Strengths

Clear identification of the procurement subject (infusion pumps)
Presence of essential tender documents, including the full SWZ
E-Procurement characteristic indicates modern submission methods
CPV codes are correctly assigned
No reported disputes or suspensions

Concerns

Undefined procurement procedure type
Estimated value is not disclosed, impacting transparency
Crucial evaluation criteria are missing from the tender information
Specific technical and financial requirements are not detailed in the basic information
Lack of any sustainability, social, or innovation considerations

Recommendations

1. Immediately define and publish the specific procurement procedure type.
2. Disclose the estimated contract value to enhance transparency and fairness.
3. Clearly specify all evaluation criteria to ensure an objective and transparent selection process.

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