Original Tender Description
Portsmouth City Council - the 'council' - has entered into an initial agreement with a development partner to deliver concept design for a new community sports and leisure facility along with associated project management activities.
Subject to feasibility review of the concept design the council may then enter into a wider agreement with the development partner to progress the development of the facility to planning approval, detailed design and construction.
The south-east of the city is currently served by two facilities - Wimbledon Park Sports Centre and Eastney Swimming Pool - which are approaching end-of-life. The council's preferred solution to replace these facilities is a new combined wet and dry sports and leisure facility which will also include a community centre.
Initial scoping work has identified Bransbury Park, Portsmouth, as the preferred site for the new facility. A feasibility study has provided an indicative total cost of £12.5m for design and construction of the facility. This figure is indicative only and may be subject to significant increase as design is progressed and construction costs are confirmed.
Whilst a preferred site has been identified the council may still consider further sites and subsequently commission design and construction of a facility at an alternative site/s under the scope of the agreement with the development partner.
The council wishes to progress design work rapidly to reach RIBA stage 3 design and submission of a planning application by the end of March 2022. Subject to planning approval the council anticipates an 18-24 month delivery programme for completion of design, construction and handover.
Having undertaken a review of available sourcing options the council has identified the UK Leisure Framework operated by Denbighshire Leisure Limited (on behalf of Denbighshire County Council) as its preferred delivery vehicle.
The term of the framework agreement which was due to expire on 31st January 2021 has been extended by Denbighshire County Council to 31st January 2022 via the issue of Modification Notice 2020/S 215-528540 within the Official Journal of the European Union on 4th November 2020, citing application of Regulation 72 1) c) of the Public Contracts Regulations (2015) on grounds of significant unforeseeable operational impacts caused by the COVID-19 global pandemic.
The framework agreement operates on a single supplier direct award basis with Alliance Leisure Services Ltd - the 'supplier' - appointed as the sole supplier. The supplier will provide comprehensive development management services via the framework under contract to the council.
Services, supplies and works will be drawn down on a step by step iterative basis to meet the developing requirements of the project and may include for any activity covered by the scope of overarching framework agreement. The scope of activities is likely to include for the following broad activities:
• Establishment of a multi-disciplinary contractor led design team
• Appointment & management of an independent project management team
• Business case & feasibility review support
• Design development
• Cost & programme management
• Planning & other required approvals
• Stakeholder management, marketing & branding
• Appointment of construction contractor
• Construction management & administration
• Supervision of handover to the client
• Defects management
The council has entered into an initial agreement with the supplier for development of the scheme to RIBA Stage 1 after which the project will be subject to review by the council during autumn 2021.
Subject to approval the council will then enter into a formal development agreement with the supplier for delivery of the facility. Progression through key delivery milestones such as submission of S106 planning application, detailed design sign off, works commencement, etc. and associated draw down of services, supplies and works will be subject to gateway review.