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Fuel Management Tender

Open
Deadline
22 days left
May 18, 2026
Contract Details
Category
Open Procedure
Reference
035700-2026
Value
£174,000
Location
Leicestershire, Rutland and Northamptonshire, United Kingdom
Published
April 18, 2026
Organization
Leicester City Council
CPV Code
Project Timeline

Tender Published

April 20, 2026

Deadline for Questions

May 11, 2026

Submission Deadline

May 18, 2026

Contract Start Date

March 01, 2027

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View Original
Budget
£174,000
Duration
48 months
Location
Leicestershire, Rutland and Northamptonshire
Type
Open Procedure

Original Tender Description

Leicester City Council requires a Fuel Management System (FMS) to monitor, control and report on fuel usage across its fleet of vehicles and machinery circa 800 vehicles and plant. The solution must be compatible and installed across multiple locations within the Leicester area. The system must enable secure fuel dispensing through authorised methods (e.g. RFID, vehicle tags), provide accurate, real-time tracking of fuel transactions and stock levels; and generate detailed reporting on fuel by vehicle, operator and site. It must also include configurable alerts (e.g. low fuel, anomalies) support environmental and audit reporting, and integrate seamlessly with existing council systems, including fleet management. The system must be robust, scalable and user-friendly with high availability, role-based access control, and compliance with applicable fuel storage, environmental and data security regulations. The successful tenderer will be responsible for end-to-end delivery including the supply of hardware and software, system configuration, user training, documentation and post-deployment support. The FMS must enhance operational efficiency, reduce fuel loss and provide the transparency and accountability required by the council’s governance and reporting obligations.

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Basic Requirements

  • Company registration in EU required
  • Proven track record in similar projects
  • Financial stability documentation

Documents

3 documents available with AI summaries

OCDS RecordDOC
035700-2026_ocds_record.json

No summary available for this document.

OCDS Release PackageDOC
035700-2026_ocds_release.json

No summary available for this document.

Official PDF VersionPDF
035700-2026_official.pdf

No summary available for this document.

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