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Contract for Special Events PA and Equipment Hire

Open
Deadline
25 days left
May 11, 2026
Contract Details
Category
Open Procedure
Reference
033426-2026
Value
£216,000
Location
West Wales and The Valleys, United Kingdom
Published
April 08, 2026
CPV Code
Project Timeline

Tender Published

April 13, 2026

Deadline for Questions

May 04, 2026

Submission Deadline

May 11, 2026

Contract Start Date

May 31, 2026

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View Original
Budget
£216,000
Duration
36 months
Location
West Wales and The Valleys
Type
Open Procedure

Original Tender Description

Swansea Council’s Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services. We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards. The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed. Lots Overview This Requirement is divided into five lots. Suppliers may tender for one or more lots: 1. Lot 1 — Wales Airshow (Distributed PA) 2. Lot 2 — Swansea Bay 10k 3. Lot 3 — Christmas Parade 4. Lot 4 – Swansea Fireworks Display 5. Lot 5 — Additional Equipment / Ad-hoc PA Provision Smaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding. A site visit can be arranged prior to tender submission if required.

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Basic Requirements

  • Company registration in EU required
  • Proven track record in similar projects
  • Financial stability documentation

Documents

3 documents available with AI summaries

OCDS RecordDOC
033426-2026_ocds_record.json

No summary available for this document.

OCDS Release PackageDOC
033426-2026_ocds_release.json

No summary available for this document.

Official PDF VersionPDF
033426-2026_official.pdf

No summary available for this document.

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