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Co-Op Academy Stoke-on-Trent - Lettings Tender

Open
Deadline
158 days left
August 31, 2026
Contract Details
Category
Open Procedure
Reference
007542-2026
Value
£372,000
Location
Shropshire and Staffordshire, United Kingdom
Published
March 19, 2026
CPV Code
Project Timeline

Tender Published

January 28, 2026

Deadline for Questions

August 24, 2026

Submission Deadline

August 31, 2026

Contract Start Date

August 31, 2026

Budget
£372,000
Duration
36 months
Location
Shropshire and Staffordshire
Type
Open Procedure
68
Quality Score/100
Good

Original Tender Description

Co-op Academies Trust is tendering the fully managed lettings services for one of its schools, Co-op Academy Stoke-on-Trent. The contract term is for three years, with an option for a further extension period. The school seeks to increase income streams and ensure the commercial viability of lettings by maximising all assets and actively promoting all facilities. A consistent, professional approach to lettings management is required, aiming to increase income, maintain and enhance the school’s reputation, deliver a positive social impact, strengthen community engagement and potentially to attract new pupils. The school seeks best value, and creative ideas for developing and improving lettings activity will be welcomed. The procurement will be run under a two-stage Competitive Flexible Procedure.

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Requirements & Qualifications

23 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (2)
Technical (14)
Financial (1)
SUBMISSION REQUIREMENTS5
--Participate in a two-stage Competitive Flexible Procedure.
--Complete the Procurement Specific Questionnaire (PSQ) in Stage 1.
--Submit a tender response for Stage 2 (Invitation To Tender - ITT) if invited, which will be evaluated 50% on price and 50% on quality.
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated in the provided information.
ELIGIBILITY REQUIREMENTS2
--Achieve a minimum score of 60% in the Stage 1 Procurement Specific Questionnaire (PSQ) to be invited to Stage 2.
--Be one of the minimum 5 (or fewer, if less than 5 meet criteria) and maximum 10 candidates selected to progress to Stage 2.
TECHNICAL CAPABILITY REQUIREMENTS14
--Provide efficient and effective fully managed letting services for Co-op Academy Stoke-on-Trent.
--Review and propose enhancements to the current letting services.
--Increase income streams and ensure the commercial viability of lettings.
FINANCIAL REQUIREMENTS1
--Achieve a minimum annual turnover of £300,000.

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Documents

4 documents available with AI summaries

OCDS RecordDOC
007542-2026_ocds_record.json

Co-op Academy Stoke-on-Trent seeks a partner for a 3+2 year fully managed lettings service, requiring a minimum £300,000 annual turnover and £5M liability insurance, to maximize income and community engagement through a two-stage competitive flexible procedure.

OCDS Release PackageDOC
007542-2026_ocds_release.json

This tender seeks a provider for fully managed lettings services for Co-op Academy Stoke-on-Trent, requiring a minimum annual turnover of £300,000 and £5 million in liability insurance, for a contract valued up to £310,000 over five years.

Official PDF VersionPDF
007542-2026_official.pdf

Co-op Academy Stoke-on-Trent seeks a partner for a 3-5 year fully managed lettings service to maximize income and community engagement, requiring bidders to have £5M in liability insurance and a minimum annual turnover of £300,000.

Tender NoticeHTM
007542-2026.html

Co-op Academy Stoke-on-Trent seeks a partner for a 3-5 year fully managed lettings service, requiring a minimum £300,000 annual turnover and £5 million in liability insurance, with a two-stage competitive process evaluating 50% price and 50% quality, emphasizing creative income generation and community engagement.

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68
Good

Tender Quality Score

This tender for managed lettings services is generally well-structured with clear objectives and a robust two-stage process, but it contains a critical practical flaw regarding the contract start date and has minor gaps in legal and completeness aspects.

Score Breakdown

Legal Compliance75/100

The tender clearly defines the procedure type and CPV codes, and no disputes are noted. However, the provided information lacks explicit mention of mandatory exclusion grounds, which are standard in public procurement.

Missing explicit mandatory exclusion grounds
Clarity80/100

The description of services, objectives, and the two-stage evaluation process (50% price / 50% quality for ITT) is clear. The AI-extracted requirements are comprehensive. However, detailed evaluation criteria for the Stage 1 Procurement Specific Questionnaire (PSQ) are not fully elaborated.

Lack of detailed evaluation criteria for Stage 1 PSQ
Completeness70/100

Most essential information, including title, reference, organization, value, and duration, is provided. Requirements and ITT evaluation criteria are defined. However, explicit mandatory exclusion grounds are not stated, and the contract start date is illogical, impacting the completeness of a coherent timeline.

Missing explicit mandatory exclusion grounds
Illogical contract start date
Fairness85/100

The tender offers full document access via an e-sourcing portal, discloses the estimated value, and provides a very reasonable submission period. Evaluation criteria for the ITT stage are objective. Financial and technical requirements appear proportionate to the total contract value, and do not seem tailored despite the disclosure of the incumbent.

Practicality40/100

Electronic submission is supported, and document URLs are provided. However, the contract start date is listed as identical to the submission deadline, which is a critical practical impossibility and would necessitate an immediate amendment to the tender.

Contract start date identical to submission deadline
Data Consistency50/100

Most key fields are populated, and no suspensions or disputes are present. Nevertheless, the identical submission deadline and contract start date represent a significant and critical data inconsistency. There is also a minor discrepancy between the estimated value in EUR and the GBP calculation provided in the description.

Contract start date identical to submission deadline
Minor discrepancy in estimated value (EUR vs GBP)
Sustainability70/100

The tender explicitly incorporates strong social aspects, such as delivering positive social impact and strengthening community engagement. It also encourages innovation through "creative ideas." However, it lacks specific environmental or green procurement criteria.

No explicit green procurement criteria

Strengths

Clear description of required services and objectives
Well-defined two-stage competitive procedure with transparent ITT evaluation
Strong emphasis on social impact, community engagement, and innovation
Ample time provided for bid preparation
Support for electronic submission via a dedicated e-sourcing portal

Concerns

Critical inconsistency with contract start date being identical to submission deadline
Lack of explicit mandatory exclusion grounds in the provided tender information
Absence of detailed evaluation criteria for the Stage 1 Procurement Specific Questionnaire (PSQ)
No explicit environmental sustainability criteria

Recommendations

1. Immediately correct the contract start date to reflect a realistic timeline for evaluation, award, and standstill periods.
2. Ensure all mandatory exclusion grounds and detailed evaluation criteria for the PSQ are explicitly stated in the full tender documentation.
3. Consider integrating specific environmental sustainability criteria to enhance the tender's overall sustainability profile.

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